Meeting Summary
The City Commission addressed several key items, including deferring discussions on tribal nation conflicts and legal fees to a future meeting. They approved a rezoning request for an automotive dealership and a preliminary plat for a residential subdivision. A request for additional funding for the Veterans Memorial was tabled to allow for budget review.
Key Decisions & Votes
Approval of the Agenda
06:50The commission voted to approve the meeting agenda as presented, after an initial motion to remove specific items was defeated.
Approval of Consent Agenda
07:20The consent agenda, containing routine administrative items, was approved.
Rezoning Property for Automotive Dealership
21:00An ordinance was approved to rezone a 5-acre property at I40 Service Road and Union Street from A1 agricultural to C3 automotive commercial, facilitating the construction of an automobile dealership.
Preliminary Plat for Deerfield Estates
28:50The preliminary plat for Deerfield Estates, a single-family residential subdivision, was approved with five specified conditions, including a deviation for a cul-de-sac terminus.
Defunding Legal Fees for Tribal Disagreements
31:50A motion to defer action on defunding legal fees related to disagreements with Native American neighbors was approved, postponing the discussion to the October 6th meeting for budget information and an executive session.
Conflict of Interest Discussion with Tribal Nations
32:50Commissioner Hall withdrew his motion regarding potential conflicts of interest with tribal nations and the retention of outside counsel, leading to the item's removal from the agenda by the Mayor's authority.
Additional Funding for Veterans Memorial
45:50A request for $40,000 in city funding for the Veterans Memorial was tabled until the October 6th meeting to allow the city manager to review budget availability.
ODOT Agreement for Pon Grove Road Surfacing
49:50An agreement with ODOT for the asphalt surfacing of Pon Grove Road was approved, with ODOT contributing up to $130,000 and the city responsible for the remaining asphalt costs.
Donation of Surplus Engine to OBU Police Department
51:20A resolution was approved to surplus an engine from a totaled city vehicle and donate it to the OBU Police Department, strengthening inter-agency partnership.
Oklahoma Municipal Retirement Fund Payment
52:00A routine lump sum payment from the defined benefit plan and refund of contributions from the defined contribution plan for David Domond was approved.
Shawnee Airport Authority Consent Agenda
56:50The consent agenda for the Shawnee Airport Authority was approved.
Shawnee Municipal Authority Sanitary Sewer Rehab Project Bid
1:00:00The bid for the sanitary sewer rehabilitation project was awarded to Jordan Contractor for $98,790, reflecting increased quantities for sewer line and fuse saddles.
Upcoming Community Events
It Can Wait Day
A proclamation to discourage texting while driving.
Fire Prevention Week
Theme: 'Smoke alarms save lives, test yours every month.'
Financial Matters
Veterans Memorial Funding Request
A request for $40,000 from the city to fund the initial payment for granite panels for the Veterans Memorial, part of a $120,000 final phase. The committee plans to contribute $10,000, with $71,000 still needed.
ODOT Agreement for Pon Grove Road Asphalt Surfacing
ODOT will provide up to $130,000 in grant funding for the asphalt surfacing of Pon Grove Road, with the city responsible for the remaining $119,000 of the asphalt portion.
Sanitary Sewer Rehab Project Bid Award
Award of a bid to Jordan Contractor for the sanitary sewer rehabilitation project, with increased quantities for sewer line and fuse saddles.
Public Comments
A citizen sought clarification on the scope of a proposed agenda item regarding conflicts of interest, specifically whether it was intended to be exclusive to the Citizen Potawatomi Nation (CPN) and requested information on protected speech for commissioners concerning CPN leadership.
Coming Up
Tabled
- Discussion and possible action on proposal to defund all legal fees and expenses associated with the city's ongoing disagreements with Native American neighbors (deferred to October 6th meeting for budget language and executive session).
- Request for additional funding for the Veterans Memorial (tabled until October 6th meeting for budget review).
Deadlines
- The contract for the Veterans Memorial granite panels, dated July 8th, is time-sensitive and was noted to be good for 30-60 days, indicating an imminent expiration.
Watch For
- Commissioner Hall may reintroduce the discussion regarding possible conflict of interest between commission members and tribal nations at a future meeting.
- A more detailed sales tax revenue report will be presented at the next commission meeting.
Announcements
- The City Attorney apologized for late agenda additions and offensive wording in a commissioner's request, specifically changing 'CPN' to 'tribal Nations'.
- The city pool construction is progressing well with concrete work.
- The City of Shawnee has a policy against texting while driving for its employees.
- New businesses, including a chicken restaurant and a Mexican restaurant, are under construction.
Agenda Summary
Consider approval of the agenda
Discussion and vote on the meeting's agenda, including initial attempts to remove items 8 and 9.
Consider approval of the consent agenda
Approval of routine items grouped together for efficiency.
Commissioner's comments
Commissioners shared updates and observations, including progress on the city pool.
Citizens participation
A citizen raised questions regarding the scope of a proposed agenda item concerning conflicts of interest with the Citizen Potawatomi Nation and the definition of protected speech for commissioners.
Mayor's Proclamation
Proclamations for 'It Can Wait Day' and 'Fire Prevention Week' were read.
Public hearing and consideration of an ordinance rezoning property located at the northeast of I40 Service Road and Union Street from A1 agricultural to C3 Automotive commercial and recreational District case D 11-14 applicant Cooper Shawnee Investments LLC
A request to rezone a 5-acre tract for an automobile dealership, consistent with the city's comprehensive plan.
Consider approval of preliminary plat for Deerfield Estates located in the 14 to 1500 block of East Bradley case number S10 D14 applicant Kishwaukee Enterprises LLC
Approval of a preliminary plat for a single-family residential subdivision, including a deviation for a cul-de-sac terminus.
Discussion consideration of possible action on proposal def to defund all legal fees and expenses associated with the city's ongoing disagreements with our Native American neighbors
A proposal to defund legal fees related to disagreements with Native American neighbors, which was deemed offensive by one commissioner.
Discussion consideration and a possible action regarding possible conflict of interest between commission members and tribal Nations including the retention of outside Council to council to investigate and render an opinion to the commission
A discussion item regarding potential conflicts of interest with tribal nations and the hiring of outside counsel.
Consider request for additional funding for the Veterans Memorial located in Woodland Veterans Park
A request for $40,000 in city funding to help complete the final phase of the Veterans Memorial, specifically for ordering granite panels.
Consider approval of ODOT agreement state project number sap 263 for the asphalt surfacing of a con Grove Road from sh 102 West approximately 7/10 of a mile to Lake Dam Road
Approval of an agreement with ODOT and the county to asphalt surface a portion of Pon Grove Road, with ODOT providing partial funding.
Consider a resolution on to Surplus an engine from vehicle unit 3478 209 Ford Crown Victoria insurance loss with a salvage company title and donate engine to OBU Police Department
Resolution to surplus a vehicle engine and donate it to the OBU Police Department due to a partnership agreement.
Consider Oklahoma municip retirement fund lump sum payment from defined benefit plan and refund of contributions from the defined contribution plan for David domond do
Routine approval for a retirement fund payment and refund for a former employee.
Acknowledge sales tax reported September 2014
Review of sales tax collection figures for September 2014, showing a slight increase over the previous year.
Shawnee Airport Authority: Approval of the consent agenda
Approval of routine items for the Airport Authority.
Shawnee Municipal Authority: Approval of the consent agenda
Approval of routine items for the Municipal Authority.
Shawnee Municipal Authority: Consider bids on the sanitary Su sewer rehab project various locations contract number SMA 1501 award
Consideration and award of a bid for the sanitary sewer rehabilitation project, with increased quantities for sewer line and fuse saddles.