Meeting Summary
The City Commission denied a request to de-annex an 80-acre property, citing concerns about setting a precedent, potential loss of revenue, and the availability of city services. Commissioners also approved setting a deadline of Thursday noon for agenda item submissions to improve staff preparation time. Additionally, the Avedis Foundation presented its Community Renewal International initiative, seeking city partnership to improve community connectedness and reduce crime.
Key Decisions & Votes
Approval of Agenda
03:00The agenda was approved with the removal of item number four, which pertained to citizens' participation.
Approval of Consent Agenda
04:00The consent agenda was approved without further discussion.
De-annexation Request
38:00A request to de-annex an 80-acre property near the Elks golf course was denied by the commission, citing concerns about precedent, revenue loss, and available city services.
Agenda Item Submission Deadline
45:00A deadline for submitting items for the city commission agenda was set for Thursday at noon to allow staff adequate preparation time.
Campaign Spending Report Resolution
50:00A resolution was adopted instructing the city clerk to report failures in campaign spending reports to the appropriate authorities, such as the district attorney or ethics commission.
Dispatch Center Remodel Bid
58:00The bid for the Dispatch Center remodel project was awarded to Sage Mill Construction for $349,000, to be funded by e911 landline fees.
Co-ed and City Hall Roofing Project Bid
1:00:00The bid for the Co-ed and City Hall roofing projects was awarded to Robin's Roofing for a total of $42,554, which was below the budgeted amount.
Shawnee Airport Authority Consent Agenda
1:02:00The consent agenda for the Shawnee Airport Authority meeting was approved.
Shawnee Municipal Authority Consent Agenda
1:03:00The consent agenda for the Shawnee Municipal Authority meeting was approved.
Upcoming Community Events
America Recycles Day
Encouraging recycling and waste reduction.
Winter Weather Preparedness Day
Information available on www.shawneeok.org, weather.gov, ready.gov, and Channel 3.
Community Renewal International Bus Trip
Bus trip to Shreveport, Louisiana, to observe Community Renewal International in process.
Financial Matters
Financial Update (Q1 FY2015)
Sales tax up 1.67%, use tax up 5%, cable franchise fees down 19%. Unclassified sales tax category up 78% due to electronic filing glitches.
Dispatch Center Remodel Project
Awarded bid to Sage Mill Construction for the dispatch remodel project, funded by e911 landline fees.
Co-ed and City Hall Roofing Project
Awarded bid to Robin's Roofing for both projects, below the $60,000 budgeted.
Public Comments
The attorney for the applicant spoke in favor of de-annexation, arguing it was necessary for project feasibility due to five gas lines (one only 3 inches deep), sewage issues, and flood plain challenges. He stated the project would be integrated with the Elks golf course and that the city's impact would be minimal compared to the developer's. He also questioned the city's water capacity for a large housing development.
Coming Up
Watch For
- Resolution of support for Avedis Foundation's Community Renewal International program
- Renegotiation of franchise agreement with Five Communications in 2015
- Future roofing projects for other city buildings (estimated $800k-$1M)
Announcements
- Mayor's Proclamation of November 15, 2014, as America Recycles Day, noting a 40% citizen participation rate in recycling.
- Mayor's Proclamation of November 12 as Winter Weather Preparedness Day, with information available on the city website, National Weather Service, and Channel 3.
- Presentation by Michelle Briggs of the Avedis Foundation on the Community Renewal International initiative, aiming to foster community connectedness and reduce crime, with Shawnee as a pilot community.
Agenda Summary
Consider approval of the agenda
Review and approve the meeting agenda.
Consider approval of the consent agenda
Review and approve items on the consent agenda.
Commissioners Comments
Opportunity for commissioners to make comments or clarifications.
Mayor's Proclamation: America Recycles Day
Proclamation recognizing the importance of recycling and waste reduction.
Mayor's Proclamation: Winter Weather Preparedness
Proclamation encouraging citizens to prepare for winter weather conditions.
Presentation by Michelle Briggs, President/CEO of the Avedis Foundation
Presentation regarding Community Renewal International and upcoming workshops.
Public hearing and consideration of an ordinance to de-annex property
Public hearing and discussion on de-annexing property located at the North half of the southeast quarter of section 3, Township 10 North, Range 3 East of the Indian Meridian, Pottawatomie County, Oklahoma.
Discussion and consideration of possible action to set deadline for submission for items for agenda
Discussion on establishing a deadline for submitting items to be placed on the city commission agenda.
Discussion, consideration and possible action on a resolution instructing the city clerk to report to appropriate authorities for the failure of any party to make reports of campaign spending as required by law
Discussion and action on a resolution to ensure compliance with campaign finance reporting.
Presentation by Finance director Cinema Deli on financial update for three years
Financial review and update for the city as of September 30th.
Consider bids proposals Dispatch Center city of Shawnee award
Consideration and award of bids for the Dispatch Center remodel project.
Co-ed roofing project and City Hall roofing project
Consideration and award of bids for roofing projects at the Co-ed building and City Hall.
New Business
Opportunity for new business items not previously on the agenda.
Shawnee Airport Authority - Consider approval of the consent agenda
Review and approve the consent agenda for the Shawnee Airport Authority.
Shawnee Municipal Authority - Consider approval of the consent agenda
Review and approve the consent agenda for the Shawnee Municipal Authority.