November 21, 2014 City Commission Meeting

The City adopted Resolution No. 6482, formally lending its support to the Abas Foundation and the Community Renewal International pilot program in Pottawatomie County, recognizing its potential benefits for Shawnee citizens.

The City approved a resolution supporting Excel Development Corporation's application for federal and state tax credits to construct a 26-unit single-family affordable housing development in Shawnee.

The City approved a resolution declaring various items of personal property as surplus, no longer needed for city purposes, and authorized their sale by public auction.

The City approved a resolution declaring certain Shawnee Police Department vehicles as surplus and authorizing their donation to the City of McLoud Police Department.

The City approved a resolution declaring certain Shawnee Police Department vehicles as surplus and authorizing their donation to the OBU Police Department.

The preliminary plat for Woodsong Phase 3, a 68-lot, two-phase residential development, was approved based on staff recommendations and four specified conditions.

The final plat for Deerfield Estates, a 19-lot residential development, was approved, with staff confirming that all conditions from the preliminary plat approval had been met.

An ordinance was adopted, along with an emergency clause, to amend the Employee Retirement System Defined Benefit Plan to update the definition of 'spouse' to comply with federal IRS rulings and court mandates.

An ordinance was adopted, along with an emergency clause, to amend the Employee Retirement System Defined Benefit Plan to reflect the immediate vesting of the City Manager, as stipulated in his 2009 employment contract.

An ordinance was adopted, along with an emergency clause, to amend the Employee Retirement System Defined Contribution Plan to reflect the immediate vesting of the City Manager, as stipulated in his employment contract.

An ordinance was adopted, along with an emergency clause, to amend the Employee Retirement System Defined Contribution Plan for department heads and the City Manager to reflect the immediate vesting of the City Manager, as stipulated in his employment contract.

Staff was authorized to submit a letter of intent and apply for a $200,000 grant from the Abas Foundation for the development of a splash pad at Boy Scout Park.

Sales Tax Report

The November sales tax report indicated a decrease of $125,000 compared to the previous year, though a one-time payment of $100,000 was received last year. Compared to 2012, sales tax was up $120,000. Total received was $1,374,000.

Splash Pad Grant Application

Authorization was given to apply for a $200,000 grant from the Abas Foundation for a splash pad at Boy Scout Park. The total project cost is estimated at $400,000, with the city potentially responsible for the remaining balance, possibly through a general fund loan or fundraising.

Surplus Property Sale

Various obsolete or unused city items, including vehicles from the 1990s, were declared surplus and authorized for sale at a public auction.

Approval of the agenda

Consideration of approval of the meeting agenda.

Approval of the consent agenda

Consideration of approval of the consent agenda.

Commissioner's comments

Commissioners provided various comments, including a mention of Commissioner P's trip and appreciation for city road cleanup efforts.

Citizens participation

Opportunity for citizens to address the board on any matter.

Resolution of support for Abas Foundation and partnership in their Community Renewal International pilot program

A resolution (No. 6482) expressing the city's support for the Community Renewal of Pottawatomie County, an initiative to foster community cooperation and renewal, with the Abas Foundation as a local sponsor.

Resolution of support for the construction of a 26 single unit Housing Development and supporting favorable consideration for tax credit award for Excel Development Corporation

A resolution supporting Excel Development Group's application for federal and state tax credits for a proposed 26-unit affordable single-family housing project in Shawnee.

Resolution to declare certain item Surplus property and authorizing sale of such said items at auction

A resolution declaring various obsolete, unrepairable, or unused city personal property as surplus and authorizing their sale at a public auction.

Resolution to Surplus certain Shawnee Police Department vehicles and donate to the City of McLoud Police Department

A resolution declaring certain Shawnee Police Department vehicles as surplus and authorizing their donation to the City of McLoud Police Department.

Resolution to Surplus certain Shawnee Police Department vehicles and donate to the OBU Police Department

A resolution declaring certain Shawnee Police Department vehicles as surplus and authorizing their donation to the OBU Police Department.

Preliminary plat for Woodsong located Northeast of Woodsong Garden, Shawnee, Oklahoma case number S1-1-4 applicant Austin 2008 revocable trust

Consideration of a preliminary plat for Woodsong Phase 3, a proposed 68-lot, two-phase residential development on approximately 24 acres.

Final plat for Deerfield Estates located in the 14500 block of East Bradley, Shawnee, Oklahoma applicant Kaka Enterprises LLC

Consideration of a final plat for Deerfield Estates, a 19-lot residential development on 10 acres, with conditions from the preliminary plat having been met.

Ordinance amending the Employee Retirement System Define benefit plan of the City of Shawnee Oklahoma to incorporate the definition of spouse providing for the effective date providing for repealer or severability and declaring an emergency

An ordinance to amend the OMRF Defined Benefit Plan to update the definition of 'spouse' in compliance with IRS ruling 2013-17, necessitated by a 10th Court of Appeals mandate.

Ordinance amending the Employee Retirement System Define benefit plan for the City of Shawnee Oklahoma providing retirement benefits for eligible employees of the City of Shawnee Oklahoma pertaining to the definition of employee pertaining to eligibility providing for employer pickup of mandatory contribution providing for the determination of vesting for city manager providing for repealer and severability and declaring a emergency

An ordinance to amend the OMRF Defined Benefit Plan to align with the City Manager's contract, ensuring immediate vesting for the City Manager.

Ordinance amending the Employee Retirement System Define contribution plan for the City of Shawnee Oklahoma providing retirement Ben benefits for eligible employees of the City of Shawnee Oklahoma pertaining to definition of employee pertaining to the definition of compensation pertaining to plan design pertaining to allocation of forur providing for repealer and severability and declaring an emergency

An ordinance to amend the OMRF Defined Contribution Plan to align with the City Manager's contract, ensuring immediate vesting for the City Manager.

Ordinance amending the Employee Retirement sayst Define contribution plan for the position of department head our city manager for the city of shaune okoma providing retirement benefits for eligible employees of the city of shaune okoma providing for the determination of vesting for city manager providing for repealer and severability and declaring emergency

An ordinance to amend the OMRF Defined Contribution Plan for department heads and the City Manager to align with the City Manager's contract, ensuring immediate vesting.

Discussion consideration of possible action to authorize staff to apply for a spash splash pad Grant and designation of funds

Discussion and authorization for staff to apply for a $200,000 grant from the Abas Foundation for a splash pad project at Boy Scout Park, with a total project budget of approximately $400,000.

Acknowledge the sales tax report received on 20 November

Review of the November sales tax report, showing a slight decrease compared to the previous year but an increase compared to 2012.

City manager report

The City Manager provided updates on various city initiatives, including a planned Commissioner retreat, OBU student calls for sales tax awareness, surplus vehicle management, and a potential Aquatics Director position. He also announced his status as a final candidate for a City Manager position in Port Arthur, Texas.

New business

Opportunity to introduce new items for discussion or action.

Shawnee Airport Authority - Approval of consent agenda

Consideration of approval of the consent agenda for the Shawnee Airport Authority.

Shawnee Municipal Authority - Approval of consent agenda

Consideration of approval of the consent agenda for the Shawnee Municipal Authority.