Meeting Summary
The City Commission approved the agenda and most of the consent agenda, with a specific discussion and approval for the Aquatic Center Manager position. A proposed ordinance to formalize citizen participation rules was debated but ultimately denied. The meeting also included presentations from the Shawnee Rotary Club, which donated to rebuild a lake building, and the Pioneer Library System, providing an audit overview and strategic plan updates.
Key Decisions & Votes
Approval of Agenda
01:40The meeting agenda for December 1st was approved.
Approval of Consent Agenda (excluding Item E)
02:20The consent agenda, excluding item E, was approved.
Aquatic Center Manager Position
07:00The city approved the creation and funding plan for an Aquatic Center Manager position.
New Ordinance for Citizen Participation
29:30A proposed ordinance to establish formal rules for citizen participation in city commission meetings was not passed.
Shawnee Airport Authority Consent Agenda
30:45The consent agenda for the Shawnee Airport Authority was approved.
Shawnee Municipal Authority Consent Agenda
31:45The consent agenda for the Shawnee Municipal Authority was approved.
Executive Session for Real Property
32:40The commission voted to enter into executive session to discuss the purchase or appraisal of real property.
Authorization for Property Investigation
33:40Staff was authorized to conduct further investigation into acquiring property for city use, with a cost limit of $2,000.
Upcoming Community Events
Read Across America
35 volunteers from Shawnee Library visited the Early Childhood Center, partnering with the Junior Service League of Shawnee to give 600 students a book each.
Pottawatomie County Literacy Services
Recruits and trains tutors for adult learners needing to read, speak English, or learn other skills; operates the TANF program in the Masonic building.
Financial Matters
Aquatic Center Manager Position Funding
Initial funding from a debt service fund (approx. $150,000-$160,000 remaining, with $22,000-$23,000 annual payments from Shawnee Authority). Position estimated at $60,000 for 5-6 months, with future funding from pool revenue, or general fund if needed.
Shawnee Rotary Club Donation for Lake Building
A $5,000 donation to help rebuild the city's lake building destroyed by the May 19, 2013 tornado.
Shawnee Rotary Club Donation for Boy Scout Park
An approved grant for approximately $3,000 worth of equipment for Rotary Boy Scout Park, with additional repairs planned for the park's bathrooms.
Pioneer Library System Budget
The system has a $15 million budget, with over 96% funded by a six-mill ad valorem tax. Pottawatomie County contributes over $2 million, with over $1 million directly benefiting Shawnee Library and community (approx. $775,000 in salaries).
Staff Investigation for Property Acquisition
Authorization for staff to investigate the possibility of acquiring real property for city use, with investigation costs not to exceed $2,000.
Coming Up
Deadlines
- New library cards for children and teens expected by summer or fall.
- Maker movement kits for teen programming to start in the spring.
Watch For
- A planning meeting potentially in January to address the city's water loss situation.
- A special commission meeting next Monday (December 8th) at 6:30 PM to plan for the city manager replacement process.
- Action on the city manager replacement at the next regular commission meeting (December 15th).
Announcements
- Commissioner acknowledged Brian's new opportunity and wished him well.
- Community Renewal program is being piloted in Shawnee, focusing on rebuilding neighborhoods through relationships, with support from the Adventists Foundation.
Agenda Summary
Consider the approval of the agenda
Review and approve the meeting's agenda.
Consider approval of the consent agenda
Approve routine items collectively, with item E pulled for separate discussion.
Item E: Consider approval of Aquatic Center Manager position
Discussion regarding the funding source and duties for a new Aquatic Center Manager position.
Commissioner's comments
Commissioners shared updates on community renewal, concerns about water loss, and plans for a special meeting to discuss city manager replacement.
Citizens participation
Opportunity for citizens to address the commission.
Presentation by the Shawnee Rotary Club of donation to help rebuild city's lake building
The Rotary Club presented a donation for a building destroyed by a tornado and discussed other community contributions.
Presentation by Ann Masters with the Pioneer Library System regarding the audit for the year 2013-14 and other things
An overview of the Pioneer Library System's history, organization, partnership with Shawnee, audit responses, strategic plan, and annual report highlights.
Discuss considering possible take action on approving a new ordinance regarding citizen participation in city commission meetings
Debate on a proposed ordinance to establish clear guidelines for citizen participation during commission meetings.
Any new business
Opportunity to introduce and discuss new business items.
Shawnee Airport Authority - Consider approval of the consent agenda
Approve routine items for the Airport Authority.
Shawnee Airport Authority - Any new business
Opportunity to introduce and discuss new business items for the Airport Authority.
Shawnee Municipal Authority - Consider approval of the consent agenda
Approve routine items for the Municipal Authority.
Shawnee Municipal Authority - Any new business
Opportunity to introduce and discuss new business items for the Municipal Authority.
Discussion, consideration and possible action to go into executive session for discussion in accordance with 250s purchase our appraisal of real property
Motion to enter executive session to discuss real property acquisition.
Consider matters discussed in executive session in accordance with 2508 purchase our appraisal of real property
Motion to authorize staff to conduct further investigation into acquiring property for city use.