Meeting Summary
The City Commission approved a resolution supporting a tax credit award for BP Union Affordable Housing Partners LP to convert the former ACH hospital into housing units and construct new single-family homes. A revised five-year airport capital improvement plan, focusing on T-hangar development, was also approved, subject to funding. The meeting also saw discussions on the city's strong sales and use tax performance and the deferral of a proposed citizen participation ordinance for further review.
Key Decisions & Votes
Approval of Consent Agenda (excluding E & F)
04:20The routine consent agenda items were approved, with two specific items pulled for separate discussion.
Approval of Consent Agenda Items E & F
09:00After discussion regarding the pumper truck and the City Manager search committee, items E and F were approved.
Deferral of Timothy Thomas Demolition Appeal
19:00The appeal of an administrative order for demolition was deferred to the January 5th agenda due to difficulties in contacting the appellant.
Resolution of Support for BP Union Affordable Housing Partners LP
46:00A resolution was adopted to support a tax credit award for a project converting the former ACH hospital into housing and constructing new single-family units.
Deferral of Citizen Participation Ordinance
1:09:00A proposed new ordinance regarding citizen participation in city commission meetings was deferred to the January 24th retreat for further discussion and 'wordsmithing.'
Approval of Shawnee Airport Authority Consent Agenda (including C)
1:20:00The Airport Authority's consent agenda, including discussion on the Vive lease, was approved.
Approval of Revised Five-Year Airport Capital Improvement Plan
1:42:00A revised five-year plan for airport capital improvements, with a focus on T-hangar development, was approved, subject to securing necessary funding for the 2019 phase.
Approval of Shawnee Municipal Authority Consent Agenda
1:45:00The Municipal Authority's consent agenda was approved.
Approval of Justin Erickson's Interim City Manager Contract
1:50:00Following an executive session, the contract for Justin Erickson to perform duties as interim city manager was approved as negotiated.
Authorization for Real Property Investigation
1:51:00The commission authorized spending up to $1,500 to investigate an additional property for potential city use.
Financial Matters
1989 Pumper Truck Retirement
Plan to surplus and potentially trade in an old pumper truck for a new one, with funds saved over three years.
Sales Tax Report
Sales tax was up $126,000, adjusted to an actual increase of $36,000 year-over-year for December. Use tax was up 25%, totaling $143,000 for the month, driven by construction and internet sales.
OMAG Sewer Camera Grant
The City of Shawnee received a $3,000 grant from OMAG for a sewer camera, being the first city in the state to receive this grant.
City Auction Proceeds
A city auction of surplused equipment netted over $60,000.
Real Property Investigation
Authorization to spend funds to investigate an additional property for city use.
Coming Up
Tabled
- Timothy Thomas appeal of demolition order (to January 5th agenda)
- New ordinance regarding citizen participation (to January 24th retreat/planning session)
- Bids and proposals for snow and ice removal (to next meeting)
Deadlines
- City Manager Search Agency RFQ/P suspense date: January
- Visit Shawnee Inc. (VSI) fully operational: Early January
- Parks Master Plan survey to go out: After the first of the year
Watch For
- Branding city scope of work from Ayers Marketing (in next 30 days)
- Request for additional GIS staff (during this budget year)
- Proposal for fleet maintenance collaboration with City of McLeod
- Expo Center facilities planning and expansion discussion
- Animal shelter inexpensive expansion plans (in new budget year)
- Aquatics Manager job description
Announcements
- Lieutenant Mason Wilson was recognized for 25 years of service with the Police Department.
- Justin Bieber was recognized as Employee of the Month for Emergency Management.
- The City Manager provided updates on city branding, GIS department development, potential fleet maintenance collaboration with McLeod, Expo Center planning, animal shelter expansion, Visit Shawnee Inc. progress, and successful city auction.
- Positive public feedback was noted regarding the strategic placement of empty police cars for crime deterrence.
- The City of Shawnee received a $3,000 sewer camera grant from the Oklahoma Municipal Assurance Group (OMAG).
Agenda Summary
Item 1: Consider approval of the agenda
Approval of the meeting agenda.
Item 2: Consider approval of the consent agenda
Approval of routine items, with E and F pulled for discussion.
Item E (Pulled from Consent Agenda): Retirement of 1989 Pumper Truck
Discussion regarding the retirement and potential trade-in of a 1989 pumper truck and the purchase of a new one.
Item F (Pulled from Consent Agenda): City Manager Search Committee
Discussion regarding Commissioner Agee's request to join the City Manager search committee.
Item 3: Commissioner's comments
Commissioners provided comments on various city matters, including citizen participation and the Santa Fe Depot building.
Item 4: Citizens participation
Opportunity for citizens to address the commission.
Item 5: Presentation of Oklahoma Municipality's certificate to Mason Wilson for 25 years of service
Recognition of Lieutenant Mason Wilson for 25 years of service to the city.
Item 6: Presentation by Brian to the employee of the month Justin Bieber Emergency Management
Recognition of Justin Bieber as Employee of the Month for his work in Emergency Management.
Item 7: Discussion consideration and possible action on Timothy Thomas appeal of an administrative order requiring the demolition of the residential structure located at 645 North Broadway
Appeal of a demolition order, deferred due to difficulty contacting the appellant.
Item 8: Consider a resolution of support indicating favorable consideration for a tax credit award for BP Union Affordable Housing Partners LP for the following project conversion and historic rehab of the former ACH hospital building into six housing units and construction of 24 single family detached units in the 3500 block of North Union
Resolution supporting a tax credit application for an affordable housing project.
Item 9: Discussion consideration and possible action on approving a new ordinance regarding citizen participation in city commission meetings
Discussion on a proposed ordinance to formalize citizen participation rules, deferred for further review and 'wordsmithing.'
Item 10: Acknowledge sales tax report received in 2014
Review of the city's sales and use tax revenue report.
Item 11: City Manager's report
Update from the City Manager on ongoing city projects and initiatives.
Item 12: Consider bids and proposals for snow and ice removal assistance
Review of bids for snow and ice removal services, deferred for staff recommendation.
Item 13: New business
Opportunity for new business items.
Item 14: Discussion consideration and possible action to enter into executive session for the purpose of finalizing a contract with Justin Erickson for performance of duties as interim city manager pursuit 225 os discussing the employment hiring appointment and demotion discipline or resignation of any individual salary public officer are employed
Motion to enter executive session to discuss the interim city manager's contract.
Item 15: Discussion consideration and possible action to go into executive session for a discussion in accordance with 25 os purchase or appraisal of real property
Motion to enter executive session to discuss real property matters.
Item 16: Consideration possible action on matters discussed in executive session for the purpose of finalizing a contract with Justin Erickson for the performance of duties as interim city manager pursuit 2-5 os discussing the employing higher employment demotion discipline or resonation of any individual salary public officer employed
Action following executive session to approve the interim city manager's contract.
Item 17: Consider matters discussed in executive session in accordance with 25 os purchase our appraisal of real property
Action following executive session to authorize investigation of a real property.
Airport Authority Item 1: Consider approval of the consent agenda
Approval of routine airport authority items, with Item C pulled for discussion.
Airport Authority Item C (Pulled from Consent Agenda): Vive Lease
Discussion regarding Vive's lease agreement for office space.
Airport Authority Item 2: Presentation discussion and possible action for adopting a revised five-year airport capital improvement plan
Presentation and adoption of a revised plan for airport improvements, including T-hangar development.
Airport Authority Item 3: New business
Opportunity for new airport authority business.
Municipal Authority Item 1: Consider approval of the consent agenda
Approval of routine municipal authority items.
Municipal Authority Item 2: Presentation by Bill Tackett director of risk management services for the Oklahoma Municipal Assurance Group OMAG regarding the city's award of the three thousand dollar sewer camera grant
Presentation of a $3,000 grant from OMAG for a sewer camera.
Municipal Authority Item 3: New business
Opportunity for new municipal authority business.