Meeting Summary
The Board of City Commissioners approved $50,000 in funding for Expo Center stall repairs and authorized the city manager to purchase an office building at 227 North Broadway for $200,000. Discussions also included an impasse on a contract with Visit Shawnee Incorporated, which was subsequently tabled for further negotiation by a newly appointed committee. An ordinance defining citizen participation guidelines was also approved.
Key Decisions & Votes
Consent Agenda Approval
01:00The consent agenda, excluding item D, was approved.
Expo Center Funding
06:00Approved $50,000 for stall repairs at the Expo Center, to be funded from next year's capital improvement budget.
Oklahoma Municipal Retirement Fund Payment
56:00Approved a lump sum payment and refund of contributions for Lloyd Davis Jr. from the Oklahoma Municipal Retirement Fund.
Visit Shawnee Incorporated (VSI) Contract
1:19:00The VSI contract was tabled for further negotiation by a committee of three commissioners, with a goal to resolve within 30-45 days.
Golden Acres Cottages Rezone
1:30:00Approved the rezone of Golden Acres Cottages from R1 single-family residential to PUD planned unit development.
Golden Acres Cottages Preliminary Plat
1:31:00Approved the preliminary plat for Golden Acres Cottages with six specified conditions.
Love Law Firm Legal Services Agreement
1:36:00Approved the agreement for legal services with the Love Law Firm.
Citizens Participation Ordinance
1:49:00Approved an ordinance defining guidelines for citizen participation at meetings, with a minor change to the agenda placement wording.
Emergency Generator Project Bids
2:01:00Consideration of bids for the Emergency Generator Project (SMA-1504) was deferred to the next meeting.
Tennessee Lift Station Rehab Bids
2:01:00Consideration of bids for the Tennessee Lift Station Rehab Project (SMA-1503) was deferred to the next meeting.
Office Building Purchase
2:05:00Authorized the city manager to enter into a contract for the purchase of the office building at 227 North Broadway for $200,000, with closing after March 3rd.
Upcoming Community Events
Beauty and the Beast JR
Municipal Auditorium. Expecting over 2,000 attendees.
Downtown Shawnee Seminar
8:30 AM to noon at 120 North Broadway. Seminar on downtown development, featuring speakers from OU and state historic preservation office. Lunch provided by the city.
Financial Matters
Expo Center Stall Repair Funding
Approved $50,000 from next year's capital improvement budget for horse stall repairs. The Expo Trust Authority has already spent $60,000.
Audited Financial Statements
City received an unmodified clean opinion for FY 2014, with net position of approximately $92.5 million. No audit findings from previous years remain.
Fire Run Fees Discussion
Discussion on current billing ($100/hour per apparatus for fire calls outside city limits), county sales tax contribution ($45,000/year), and potential rate increases, especially for I-40 incidents. Staff was requested to provide a cost-per-run analysis and comparison with other cities.
Oklahoma Municipal Retirement Fund Payment
Lump sum payment and refund of contributions for Lloyd Davis Jr.
Visit Shawnee Incorporated (VSI) Contract
Discussion regarding funding, accountability, and reporting standards for the proposed tourism entity.
Sales Tax Report
February sales tax collected was $1,580,000, an increase of $11,000 (0.75%) over last year. Use tax was up $10,000 to $102,000. Overall revenue is on target, but sales tax is hovering.
Emergency Generator Project (SMA-1504)
Bids received ranging from $69,690 to $152,744. Deferred.
Tennessee Lift Station Rehab (SMA-1503)
Bids received ranging from $117,704 to $289,444. Deferred.
Office Building Purchase
Authorized purchase of 227 North Broadway for $200,000.
Coming Up
Tabled
- Visit Shawnee Incorporated (VSI) contract negotiations (committee to meet, report back by second meeting in March).
- Emergency generator project bids (deferred to next meeting).
- Tennessee lift station rehab bids (deferred to next meeting).
Deadlines
- Office building purchase closing after March 3rd.
- VSI contract resolution within 30-45 days.
- Budget discussions with Commissioners in April, public hearings in May and mid-June, adoption in July.
- Insurance re-enrollment in mid-May.
Watch For
- Report from staff on fire run fees, including cost-per-run analysis and comparison with other cities.
- Updates on Kickapoo Street project completion and opening of completed sections.
- New mall stores opening: Hobby Lobby (February 27th), Aldi (April/May).
Announcements
- A 9-1-1 merger meeting was held at the courthouse.
- Chick-fil-A opened last week, hiring 90 people.
- Hobby Lobby is opening February 27th, with other stores in the marketplace opening sequentially. Aldi is expected to open in April or May.
- A constituent inquired about the wind-proofing of new Kickapoo Street lights, which are engineered to at least 90 mph.
- Commissioner Vogel volunteered to serve on the insurance committee.
Agenda Summary
Consider approval of the consent agenda
Approval of the consent agenda, with item D moved for separate discussion.
Item D: Funding for Expo Center
Discussion and approval of $50,000 in funding for stall repairs at the Expo Center.
Citizens participation
Opportunity for citizens to address the commission.
Presentation by Creative Magic Children's Theater
Presentation on their activities, move to the Municipal Auditorium, and upcoming production.
Presentation of audited financial statements for the City of Shawnee and related authorities for FY 2013 and 2014
Review of the city's financial audit, which received an unmodified clean opinion.
Discussion concerning fire run fees, fire service area mutual aid agreements, and fire service outside city limits
Discussion on current fire department billing practices, response areas, and potential changes to rates.
Consider Oklahoma Municipal Retirement Fund lump sum payment from defined benefit plan and refund of contributions from defined contribution plan for Lloyd Davis Jr.
Approval of a routine retirement fund transaction.
Discussion and consideration and possible action of a Visit Shawnee Incorporated (VSI) contract
Discussion regarding the proposed contract between the city and VSI, highlighting differences in accountability and reporting requirements.
Public hearing and consideration of an ordinance to rezone the Golden Acres Cottages
Public hearing and consideration of rezoning property on West Macarthur Street from R1 single-family residential to PUD planned unit development.
Preliminary plat approval for Golden Acres Cottages
Consideration of preliminary plat approval for the Golden Acres Cottages development.
Confirm agreement for legal services of the Love Law Firm
Discussion and confirmation of the agreement for legal services with the Love Law Firm.
Discussion, consideration, and possible action on an ordinance relating to Citizens participation
Discussion and approval of an ordinance establishing guidelines for citizen participation at commission meetings.
Acknowledge the sales tax report
Review of the February sales tax collection report.
Consider bids for the Emergency generator projects contract number SMA-1504
Review of bids received for the emergency generator project at the Public Works building.
Consider bids for the Tennessee lift station rehab project contract number SMA-1503
Review of bids received for the Tennessee lift station rehabilitation project.
Discussion, consideration, and possible action to go into executive session for discussion in accordance with 25 OS purchase or appraisal of real property
Motion to enter executive session to discuss real property matters.
Consider matters discussed in executive session in accordance with 25 OS purchase of appraisal of real property
Consideration and action on matters discussed during the executive session regarding real property.