April 20, 2015 City Commission Meeting

A motion was approved to add item 1A after item 5 on the agenda.

The City Commission's consent agenda was approved.

The Shawnee Municipal Authority authorized and directed its attorneys to file suit to determine the right to serve the area generally south of the river and other power duties affecting the trust.

Trustees James Herrod and Keith Hall were authorized to represent the SMA in the lawsuit regarding utility service area encroachment.

The Commission voted to reject current bids for the Boy Scout restroom project and re-advertise for bids on a slightly larger restroom facility.

The Commission approved a process to advertise for Ward 1 Commissioner candidates, with applications due by April 29th, interviews on May 4th, and appointment/swearing-in on May 18th.

The Airport Authority's consent agenda was approved.

The Municipal Authority's consent agenda was approved.

The bid for the Shawnee Lake maintenance office building was awarded to Sage Mill Construction for $240,000.

The City Commission moved into executive session to discuss potential claims litigation regarding several ongoing legal cases.

Fire Run Fees

Discussion to raise fire run fees based on 1/1000th of the actual vehicle purchase cost per hour, replacing the current $100/hour rate. No immediate action, to be revisited.

Boy Scout Restroom Project

Bids for the restroom facility at Boy Scout Park were received, with the lowest at $79,000 against a $100,000 budget. Bids were rejected to allow for re-advertising a slightly larger restroom design.

Storm Shelter Rebate Grant Program

An update on the $520,000 grant from the American Red Cross, providing up to $2,500 per storm shelter. 204 awards have been made out of 1100 applications, with 27 claims paid prior to April 1st.

Shawnee Lake Maintenance Office Building

The bid for the Shawnee Lake maintenance office building was awarded to Sage Mill Construction for $240,000. Funding includes $51,750 from insurance and $152,745 from reserves.

Water Plant Filter Rehabilitation

Discussion about a $3.5 million project to rehab water plant filters to allow for 12-month usage of Wes Watkins water. Engineering fees are budgeted for this year, with plans to move forward.

Item 1: Add item 1A after item 5

Motion to adjust the agenda to include item 1A after item 5.

Item 1A: Approval of the consent agenda

Consideration and approval of the consent agenda.

Item 5: Presentation by Shawnee Sister Cities International Program

Presentation introducing students and teachers selected to travel to Japan for the 25th anniversary of the program, and acknowledging a recent visit from the Japanese group.

Shawnee Municipal Authority Item 5: Executive session for discussion of potential claims litigation

Discussion of potential claims litigation and other options regarding encroachment into the city's utility service area by other entities.

Shawnee Municipal Authority Item 6: Consider matters discussed in executive session

Consideration of actions regarding potential claims litigation or other options concerning utility service area encroachment.

Item 2: Proclamation declaring April 2015 as Fair Housing Month

Reading and declaration of April 2015 as Fair Housing Month in the City of Shawnee, Oklahoma.

Item 4: Presentation of Employee of the Month

Recognition of Jason Watts from the 911 Communications Center as the Employee of the Month for April.

Item 6: Discussion concerning fire run fees, fire service area, Mutual Aid agreements, and fire service outside the city limits

Discussion on proposed changes to fire run fees, suggesting a rate based on 1/1000th of the actual cost of the vehicle per hour, and other related service agreements.

Item 7: Discussion on consideration of possible action of a VSI Incorporated contract

Discussion regarding revisions to the VSI contract, particularly concerning the use of funds for regional tourism activities outside city limits.

Item 8: Consider bids for the Boy Scout restroom project

Consideration of bids for a new restroom facility at Boy Scout Park, with a recommendation to reject current bids and re-advertise for a larger facility.

Item 9: Administrative reports - Storm shelter rebates

Update on the safe room/storm shelter rebate grant program, including application numbers, awards made, and inspection progress.

Item 9: Administrative reports - Dispatch project and Range Tower project update

Update on the progress of the 911 dispatch project and the range tower project, with anticipated operational dates.

Item 11: Commissioner's comments - Ward 1 vacancy

Discussion regarding the resignation of Commissioner Vogel and the process for filling the Ward 1 vacancy.

Airport Authority Item 1: Consider approval of the consent agenda

Consideration and approval of the Airport Authority consent agenda.

Airport Authority Item 2: Any new business

Inquiry for any new business items for the Airport Authority.

Airport Authority Item 3: Administrative reports - Youth Aviation Adventure Day

Announcement and details regarding the upcoming Youth Aviation Adventure Day event.

Municipal Authority Item 1: Consider approval of the consent agenda

Consideration and approval of the Municipal Authority consent agenda.

Municipal Authority Item 2: Presentation discussion and possible action regarding the city's adopted drought management plan

Presentations and discussion on previous water resource planning efforts, sedimentation studies, and the city's drought management plan, including current lake levels and conservation strategies.

Municipal Authority Item 3: Consider bids for the Shawnee Lake maintenance office building

Consideration of bids for the construction of the Shawnee Lake maintenance office building.

Item 12: Consider an executive session to discuss potential claims litigation

Discussion of potential claims litigation and other options regarding multiple ongoing legal cases involving the City of Shawnee.

Item 13: Consider matters discussed in executive session

Consideration of actions regarding matters discussed in the executive session.

Item 14: Adjourn

Motion to adjourn the meeting.