Meeting Summary
The Shawnee City Commission approved several agenda items, including a change order for the Dispatch Center and waiving nuisance liens. Key discussions revolved around the ongoing Kickapoo Street project delays and the impact on local businesses, as well as the distribution of an Oklahoma Water Resources Board letter. The commission interviewed four applicants for the Ward 1 City Commissioner seat but postponed a decision to a future meeting.
Key Decisions & Votes
Consent Agenda Approval
01:00The commission approved all items on the consent agenda except for item G, which was pulled for separate discussion.
Dispatch Center Change Order
04:00Change Order #3 for the Dispatch Center project, totaling $30,092.72, was approved to cover door installations/repairs and grounding updates.
Nuisance Lien Waiver
20:00The commission voted to waive $200 in administrative fees associated with nuisance liens on the property at 11 East Hayes Street.
Oklahoma Municipal Assurance Group Election
20:50A resolution was passed authorizing the Mayor to cast a vote for the election of two trustees for the Oklahoma Municipal Assurance Group.
Water Park Concession Stand Operations
27:00Staff was authorized to negotiate a contract with Honey's Snack and Snow Cones to operate the concession stand at the new Shawnee water park.
Boy Scout Restroom Project Bids
28:00Consideration of bids for the Boy Scout restroom project was tabled to allow staff to further investigate one of the contractors.
OWRB Letter Distribution
1:42:00The commission approved placing the Oklahoma Water Resources Board letter on the city's website for public access.
Upcoming Community Events
Shawnee Trail Days
Organized by SEF (Safe Events for Families).
Boo on Bell
Organized by SEF (Safe Events for Families).
Christmas Parade
Organized by SEF (Safe Events for Families).
Third Friday Block Parties
Facilitated by SEF (Safe Events for Families).
Health Week
Organized by Avitus, includes pool grand opening activities.
Dive-in Movie: Jaws
At the Shawnee water park.
Splash Day
Includes ping pong scramble, Easter egg hunt, basketball, and race on rafts at the water park.
Ada Air Expo
Ada Municipal Airport; $10 per carload.
Financial Matters
Change Order #3 for Dispatch Center
An increase to the original contract price for the Dispatch Center project, covering door installations/repairs and grounding updates.
Nuisance Liens at 11 East Hayes Street
City fees for property cleanup, with administrative fees waived by the commission.
Shawnee Water Park Concession Stand Operations
The vendor will pay the city for the use of the concession stand, with negotiations ongoing for the seasonal amount.
Boy Scout Restroom Project Bids
Bids received for the construction of the Boy Scout restroom, with a budget of $100,000.
Kickapoo Street Project Funding
The city's contribution to the state-led Kickapoo Street project, covering non-participating water line relocation and a maxed-out portion of city funds.
Oklahoma Water Resources Board Letter Distribution
Estimated cost to include the OWRB letter as an insert in water bills, a motion that was defeated.
Public Comments
Two citizens spoke during the public participation segment. John Greer raised concerns about the prolonged Kickapoo Street project and its negative impact on local businesses. Tom Smith expressed his dissatisfaction with past commission representation and urged the current commission to make a judicious choice for the Ward 1 appointment.
Coming Up
Tabled
- Consideration of bids for the Boy Scout restroom project (to next meeting).
- Appointment of the Ward 1 City Commissioner (to May 18th meeting).
Deadlines
- Kickapoo Street project completion by late September or early October.
- Shawnee water park opening on May 23rd.
- Floating flick (Jaws movie) at the water park on May 29th.
- Splash Day activities at the water park on May 30th.
Watch For
- Future projects with ODOT, including Kickapoo Street South.
- The hiring process for a new City Manager.
- Monitoring of lake levels for recreational safety.
- Water safety classes, CPR classes, and Junior lifeguard training at the water park.
- The downtown insert in the Shawnee News Star for upcoming activities.
Announcements
- Daniel Merrill from the Street Department was recognized as Employee of the Month.
- The Bike Patrol has trained more personnel and acquired additional equipment, with five more officers to be trained by June 1st to assist with pool, downtown, splash pad, and Summer Lake operations.
- Aquatics Manager Carrie Foster provided an update on the Shawnee water park, including hours, pricing, programming, promotions (coloring contest, good grade reward), and staffing.
- A downtown insert will be a periodic publication in the Shawnee News Star, appearing on the third Friday of each month.
- The Ada Air Expo is scheduled for June 6th at the Ada Municipal Airport, with a carload entry fee of $10.
Agenda Summary
Item 1: Consent Agenda Approval (excluding Item G)
Approval of routine administrative and operational items, with one item removed for separate discussion.
Item G: Approved Change Order Number Three for Dispatch Center
Approval of a change order to address door installations/repairs and grounding updates for the Dispatch Center project.
Item 2: Citizens Participation
Opportunity for citizens to address the commission on various concerns, including Kickapoo Street project delays and commission representation.
Item 3: Presentation by Interim City Manager to Employee of the Month
Recognition of Daniel Merrill from the Street Department as Employee of the Month.
Item 4: Consideration of Waiving City Nuisance Liens (11 East Hayes Street)
Discussion and vote on waiving nuisance liens for property cleanup, where the owner claimed lack of notification.
Item 5: Consider Resolution Authorizing Mayor to Cast Vote for Oklahoma Municipal Assurance Group Election
Authorization for the Mayor to cast a vote in the election of two trustees for the Oklahoma Municipal Assurance Group.
Item 6: Consider Bids and Operations of Shawnee Water Park Concession Stand and Boy Scout Restroom Project
Consideration of a proposal for the water park concession stand and bids for the Boy Scout restroom project.
Item 7: Conduct Interviews of City Commissioner Ward One Applicants
Interviews with four candidates for the vacant Ward 1 City Commissioner seat.
Municipal Authority Item 1: Consider Approval of Consent Agenda
Approval of routine items for the Municipal Authority.
Municipal Authority Item 2: Discussion and Possible Action to Include Oklahoma Water Resources Board Letter in Citizens' Monthly Water Bill
Discussion regarding the distribution of a letter from the Oklahoma Water Resources Board to city residents.