Meeting Summary
The City Commission approved the fiscal year 2015-2016 budget for the City, Airport Authority, and Municipal Authority. Key decisions included denying motions for both a special election and an appointment to fill the Ward 1 vacancy, and approving the rezoning and preliminary plat for an industrial wood treatment plant. The commission also approved a contract for HVAC design and construction administration for the municipal auditorium and finalized the City Manager's contract.
Key Decisions & Votes
Consent Agenda Approval
00:02:00The consent agenda, containing routine administrative items, was approved.
Special Election for Ward 1 Vacancy
00:25:00A motion to hold a special election to fill the unexpired Ward 1 vacancy was denied by the commission.
Appointment for Ward 1 Vacancy
00:27:50A motion to appoint Del Kerbs to the Ward 1 vacancy was denied by the commission.
Motorola Credit Corporation Lease Renewal
00:30:00A resolution approving the renewal of a lease agreement with Motorola Credit Corporation for dispatch radio consoles and police/fire radios was adopted.
Rezoning for Industrial Wood Treatment Plant
00:43:00An ordinance to rezone property at Harrison Street from A1 rural agriculture to I3 heavy industrial for an industrial wood treatment plant (Universal Forest Products) was approved with conditions.
Preliminary Plat for North Harrison Industrial Park
00:43:30The preliminary plat for North Harrison Industrial Park, associated with the industrial wood treatment plant, was approved.
City of Shawnee Budget for FY 2015-2016
00:58:00The proposed budget for the City of Shawnee for the fiscal year 2015-2016 was approved following a public hearing and discussion.
Resolution Adopting City Budget
00:59:00A resolution formally adopting the budget for the City of Shawnee for FY 2015-2016 was passed.
Municipal Auditorium HVAC Design/Construction Admin Contract
01:12:00The contract for mechanical and electrical engineering services with Fosdick and Hilmer for the municipal auditorium HVAC project's design and construction administration was approved.
Airport Authority Consent Agenda Approval
01:23:00The Shawnee Airport Authority's consent agenda was approved.
Airport Authority Agreement with Lochner Ever Aviation
01:25:00A revised agreement for services with Lochner Ever Aviation regarding FAA AFE project number 3, which included decreased consulting fees, was approved by the Airport Authority.
Airport Authority Budget for FY 2015-2016
01:27:00A resolution adopting the budget for the Shawnee Airport Authority for FY 2015-2016 was passed.
Municipal Authority Consent Agenda Approval
01:30:00The Shawnee Municipal Authority's consent agenda was approved.
Municipal Authority Budget for FY 2015-2016
01:33:00A resolution adopting the budget for the Shawnee Municipal Authority for FY 2015-2016 was passed.
City Manager Contract Finalization
01:39:00The contract for Justin Erickson to perform duties as City Manager, as amended and revised, was approved following an executive session.
SMA Legal Counsel for CPN Litigation
01:40:00The Shawnee Municipal Authority approved hiring William David McCullough to provide representation and seek mediation in the litigation case with Citizens Potawatomi Nation.
Upcoming Community Events
Politis Health Week 'Glow Run'
Boy Scout Park, featuring glow paint, rock music, dancing, and pizza. Attended by 400-500 people.
Financial Matters
Motorola Credit Corporation Lease Renewal
Renewal of a lease purchase agreement for dispatch radio consoles and police/fire department radios, year 3 of 7 annual payments.
Universal Forest Products Investment
The company is spending over $1 million to develop the concrete pad for the industrial wood treatment facility.
City of Shawnee Budget for FY 2015-2016
Proposed budget includes General Fund revenues and expenditures of $21.6 million, SMA budget expenditures of $19.7 million, Airport Authority revenues and expenditures of $976,000, Capital Improvement Fund of $4.4 million, and Street Improvement Fund of $8.8 million.
Municipal Auditorium HVAC Project
Contract for design phase ($24,000) and construction administration ($8,000) for the municipal auditorium HVAC system. The total project is budgeted at $600,000.
Lochner Ever Aviation Agreement Revision
Revised agreement for services with Lochner Ever Aviation for FAA AFE project number 3, decreasing consulting fees by $14,500.
Raw Water Valve Motor Operator Bids
Three bids received for raw water valve motor operators for Twin Lakes 1, Twin Lakes 2, and West Watkins, ranging from $68,700 to $88,850. Decision deferred.
Public Comments
Citizens spoke on two main topics: the ongoing progress and funding needs for the Shawnee Veterans Memorial, including a proposal for a museum, and the urgent need to fill the vacant Ward 1 City Commissioner seat to ensure proper representation for citizens.
Coming Up
Tabled
- Ordinance amending municipal judge qualifications (to review pool of candidates)
- Award of bids for raw water valve motor operator (deferred to June 15th meeting)
Watch For
- Discussion on strategic planning at a future workshop or commission retreat.
- A budget amendment for an Assistant City Manager position.
- Progress report on Optimist Park.
- Future funding for the filter rehab project (SMA) in the 2016-2017 budget.
- Exploration of ways to provide new or additional hangars at the airport.
- FAA grant for a new weather station, apron lighting, and beacon at the airport.
- Main Street streetscape project plans submitted to ODOT for final review and approval.
Announcements
- Commissioners interested in serving on the Veterans Committee should contact the Mayor (meetings Tuesdays at 4 PM).
- Emergency Management, Police, and Fire Departments were commended for their tremendous work and water rescues during recent storms.
- City staff were thanked for their additional hours and efforts during the storm response.
- Politis Health Week, including a 'glow run' at Boy Scout Park, was highlighted as a great community event for Shawnee, with hopes for it to become an annual tradition.
Agenda Summary
Item 1: Approval of the consent agenda
Consideration of approval of the consent agenda.
Item 2: Citizens participation
Opportunity for citizens to address the commission on non-agenda items.
Item 3: Special election to fill unexpired Ward 1 vacancy
Discussion, consideration, and possible action to hold a special election to fill the unexpired Ward 1 vacancy.
Item 4: Appoint a city commissioner to fill Ward 1 vacancy
Discussion, consideration, and possible action to appoint a city commissioner to fill the Ward 1 vacancy.
Item 6: Resolution approving renewal of lease agreement with Motorola Credit Corporation
Consideration of a resolution approving renewal of a certain lease agreement with Motorola Credit Corporation for dispatch radio consoles and police/fire radios.
Item 7: Public hearing and consideration of approval of an ordinance to rezone property at Harrison Street
Public hearing and consideration of approval of an ordinance to rezone property located at Harrison Street north of Wolverine Road from A1 rural agriculture to I3 heavy industrial (Case P09-115, applicant The Landrum Group) for an industrial wood treatment plant.
Item 8: Preliminary plat for North Harrison Industrial Park
Consideration of approval of a preliminary plat for North Harrison Industrial Park located at Harrison Street north of Wolverine Road.
Item 9: Public hearing and consideration of approval of a budget for the fiscal year 2015-2016
Public hearing and consideration of approval of the proposed budget for the City of Shawnee for the fiscal year 2015-2016.
Item 10: Resolution adopting the budget for the City of Shawnee for FY 2015-2016
Consideration of a resolution adopting the budget for the City of Shawnee for the period of July 1, 2015, through June 30, 2016.
Item 11: Ordinance amending section 12-51 of the Shawnee municipal code relating to qualifications of judge
Discussion, consideration, and possible action on an ordinance amending section 12-51 of the Shawnee municipal code relating to qualifications of a municipal judge.
Item 12: Bids request for qualifications at the municipal auditorium
Consideration of bids/request for qualifications for mechanical and electrical engineering services for the municipal auditorium HVAC project.
Airport Authority Item 1: Approval of the consent agenda
Consideration of approval of the consent agenda for the Shawnee Airport Authority.
Airport Authority Item 2: Agreement for services with Lochner Ever Aviation
Consideration, discussion, and possible action on an agreement for services with Lochner Ever Aviation regarding FAA AFE project number 3 (revised contract with decreased consulting fees).
Airport Authority Item 3: Resolution adopting the budget for the Shawnee Airport Authority for FY 2015-2016
Consideration of a resolution adopting the budget for the Shawnee Airport Authority for the period of July 1, 2015, through June 30, 2016.
Municipal Authority Item 1: Approval of the consent agenda
Consideration of approval of the consent agenda for the Shawnee Municipal Authority.
Municipal Authority Item 2: Bids on a raw water valve motor operator for Twin Lakes 1, Twin Lakes 2, and West Watkins
Consideration of bids on a raw water valve motor operator for Twin Lakes 1, Twin Lakes 2, and West Watkins.
Municipal Authority Item 3: Resolution adopting budget Shawnee Municipal Authority for FY 2015-2016
Consideration of a resolution adopting the budget for the Shawnee Municipal Authority for the period of July 1, 2015, through June 30, 2016.
Municipal Authority Item 5: Executive session
Consideration to enter into executive session to discuss potential claims litigation or other options regarding case number CIB 2015-031, Citizens Potawatomi Nation District Court, Citizens Potawatomi Nation versus the Shawnee Municipal Authority.
Item 15: Executive session (City Manager contract)
Discussion and consideration and possible action to enter into executive session for the purpose of finalizing a contract with Justin Erickson for performance of duties as City Manager.
Item 16: Action on City Manager contract
Consideration and possible action on matters discussed in executive session for the purpose of finalizing a contract with Justin Erickson for the performance of duties as City Manager.
Municipal Authority Item 6: Action on CPN litigation
Consideration and possible action on matters discussed in executive session regarding potential claims litigation or other options regarding case number CIB 2015-031, Citizens Potawatomi Nation District Court, Citizens Potawatomi Nation versus the Shawnee Municipal Authority, including retention of outside counsel.