Meeting Summary
The City Commission approved several consent agenda items, lake lease renewals, and appointments to the Shawnee Hospital Authority. Key recognitions included the Employee of the Month and resolutions of appreciation for two retiring city officials. Discussions also covered potential changes to the meeting schedule and the process for board appointments, which were tabled for future review.
Key Decisions & Votes
Consent Agenda (partial)
05:00Routine administrative items A, C, D, F, H, I were approved as part of the consent agenda.
Lake Lease Renewals (majority)
10:30Most 30-year lake lease renewals were approved, with one specific lease (Violet lease 016975) tabled for further review.
Shawnee Hospital Authority Appointments
17:00The nominees for the Shawnee Hospital Authority were approved, with a commitment to review the appointment process for future candidates.
Budget Amendment for Library Heat Pump Units
21:00A budget transfer was approved to fund the replacement of three heat pump units at the city library.
Resolution of Appreciation for Chief Russell France
29:00A resolution was approved to express appreciation for Chief Russell France's over 30 years of service to the city upon his retirement.
Resolution of Appreciation for Michael Jackson
31:00A resolution was approved to express appreciation for Michael Jackson's over 27 years of service to the city upon his retirement.
Oklahoma Municipal Retirement Fund Payment
32:00A lump sum payment from the Oklahoma Municipal Retirement Fund for James Wilson's defined benefits plan was approved.
Preliminary Plat for The Garage Restaurant
34:00The preliminary plat for The Garage Restaurant, located on Mall Drive, was approved with four conditions.
Airport Authority Consent Agenda
42:00The consent agenda for the Shawnee Airport Authority was approved.
Airport Concrete Hard Stand Project Award
44:00The contract for the OAC hard stand project at the airport was awarded to ATEC Paving, the lowest bidder.
Municipal Authority Consent Agenda
45:00The consent agenda for the Shawnee Municipal Authority was approved.
Financial Matters
Budget amendment for library heat pump units
Transfer of funds to cover the replacement of three heat pump units at the library.
November 2015 Sales Tax Report
Sales tax collections for November were $1,426,000, up $52,000 from last year, but down 5.1% from two years ago. Fiscal year-to-date is up approximately 5% from last year.
Oklahoma Municipal Retirement Fund lump sum payment for James Wilson
Approval of a lump sum payment for James Wilson's defined benefits plan.
Concrete Hard stand OAC project SNL 16-s award
Award of contract to ATEC Paving for concrete hard stand construction at the airport, with the airport responsible for a portion of the cost.
Coming Up
Tabled
- Review of the 2016 commission and related authorities meeting schedule.
- Review of the Violet lease 016975 for accuracy.
Watch For
- Ward boundaries presentation on December 7th, with a public hearing in January.
- Review of Fire Station #2 Request for Qualifications (RFQ) submissions, with a contract likely in late December or January.
- Park and Recreation master plan presentation to the Planning Commission on December 2nd and to the City Commission on December 7th.
- Authorization to bid for the auditorium heat and air project, expected in January or February.
- Discussion on the process for external board and authority appointments, including the requirement for bios.
Announcements
- Jeffrey Pack from Water Distribution was recognized as Employee of the Month for November 2015.
- Chief Russell France was honored with a resolution of appreciation for over 30 years of service upon his retirement.
- Michael Jackson was honored with a resolution of appreciation for over 27 years of service upon his retirement.
- Holiday lights and flags on Main Street were noted as being installed and looking nice.
Agenda Summary
Consent Agenda (Items A, C, D, F, H, I)
Approval of routine administrative matters.
Acknowledge commission and related authorities meeting schedule for 2016
Discussion regarding potentially reducing city commission meetings from twice a month to once a month.
Lake lease renewals (excluding Violet lease 016975)
Approval of various 30-year lake lease renewals.
Lake lease renewal (Violet lease 016975)
Review of a specific lake lease renewal due to potential date inaccuracies.
Shawnee Hospital Authority appointments
Approval of nominees for the Shawnee Hospital Authority board, with a request to review the appointment process for future applicants.
Budget amendment for library heat pump units
Approval of a budget transfer to cover the cost of three replacement heat pump units for the library.
Presentation by the city manager to employ the month Jeffrey Pack
Recognition of Jeffrey Pack from Water Distribution as Employee of the Month for November 2015.
Consider resolution of appreciation to Chief Russell France for over 30 years of service
Resolution recognizing Chief Russell France upon his retirement after more than 30 years of service to the city.
Consider resolution of appreciation to Michael Jackson for over 27 years of service
Resolution recognizing Michael Jackson upon his retirement after more than 27 years of service to the city.
Consider Oklahoma Municipal retirement fund lump sum payment for defined benefits plan for James Wilson
Approval of a lump sum payment from the Oklahoma Municipal Retirement Fund for James Wilson's defined benefits plan.
Consideration of approval of a preliminary plat for The Garage Restaurant
Approval of the preliminary plat for a new restaurant located at 190 Mall Drive.
Tax report by Cindy
Presentation of the November sales tax report, showing an increase from last year but a decrease from two years ago.
City Manager Update
Updates on ward boundaries review, fire station #2 RFQ process, Park and Recreation master plan, and auditorium heat and air engineering.
New Business (City Commission)
Opportunity for new business items.
Commissioner's Comments
Commissioners provided updates and comments on various city projects and initiatives.
Shawnee Airport Authority Consent Agenda
Approval of routine administrative matters for the Airport Authority.
Consider bids construct Concrete Hard stand OAC project SNL 16-s award
Awarding the contract for the OAC hard stand project at the airport to ATEC Paving.
New Business (Shawnee Airport Authority)
Opportunity for new business items for the Airport Authority.
Shawnee Municipal Authority Consent Agenda
Approval of routine administrative matters for the Municipal Authority.
New Business (Shawnee Municipal Authority)
Opportunity for new business items for the Municipal Authority.
Executive session for CPN district court case and Oklahoma County District Court case
Consideration of entering executive session to discuss potential claims and litigation.
Executive session for Pottawatomie County District Court case
Consideration of entering executive session to discuss potential claims and litigation.