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City Commission Meeting

January 4, 2016 City Commission Meeting

January 4, 2016 • Shawnee, OK
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Meeting Summary

TL;DR

The City Commission approved the consent agenda and voted to cancel the January 2016 meeting. A resolution of support for a 48-unit senior housing development was deferred for further market study and policy discussion. A $110,000 TSET grant for the splash pad and restroom project was officially presented, and a positive sales tax update was given. The Commission also accepted a bid for snow and ice removal services.

Key Decisions & Votes

Consent Agenda Approval

03:50

The consent agenda, including license corrections, reappointments, and Fire Station #2 rehabilitation, was approved as written after some discussion.

Approved

January 2016 City Commission Meeting Cancellation

05:00

The City Commission voted to cancel its first meeting scheduled for January 2016.

Approved

Resolution of Support for Shawnee Estates Senior Housing

05:20

A resolution supporting a tax credit award for Zimmerman Properties LLC to construct a 48-unit senior housing development was deferred for further review of market studies and policy development regarding low-income housing.

Tabled

Snow and Ice Removal Services Bid

40:00

The bid from PTS Pipeline and Tank Services LLC for snow and ice removal services was accepted, authorizing staff to proceed with a contract.

Approved

Upcoming Community Events

Implied recent Christmas season

Bicycle Giveaway

Hosted by a church and local businesses, gave away approximately 500 bicycles to children.

Financial Matters

TSET Grant for Splash Pad and Restroom Project

Official presentation of a grant check from the Tobacco Settlement Endowment Trust (TSET) for the splash pad and restroom project.

$110,000

December Sales Tax Collections

Sales tax for December was up 4.5% from last year and nearly 15% from 2013. The new marketplace generated $259,000 in sales tax since July, netting $86,000 after rebates. Overall, the city is slightly under its 3% budget target at 2.9%.

Use Tax Collections

Use tax has been high recently due to payments on the new marketplace, noted as a one-time hit.

Snow and Ice Removal Services

Bids for snow and ice removal services were reviewed and approved, with costs to be covered by the City Manager's emergency discretionary fund if utilized.

Coming Up

Tabled

  • Resolution of support for Zimmerman Properties LLC (Shawnee Estates senior multi-family Housing Development)

Deadlines

  • Zimmerman Properties LLC tax credit application deadline (December 31st)

Watch For

  • Policy discussion on low-income housing (early January 2016)
  • Contract and scope of services for Bryan Street Station architectural firm (January 19th meeting)
  • Auditorium heat and air project bids (January 19th or February 1st meeting)
  • East-West connecting sidewalk plan (next 12 months)
  • Union Street sidewalk project bids (Spring)
  • Phase two project for trails and sidewalks (approximately a year from now)
  • Downtown streetscape project construction begins (January 19th)
  • ODOT transportation alternatives funding application (Spring)

Announcements

  • Woodland Park Christmas lights are not lit this year due to a cut line during construction, with efforts underway to restore them.
  • Animal Control's procedure during disasters prioritizes locating owners, then working with rescue operations, before resorting to standard routines for displaced animals.
  • A commissioner expressed support for the one-cent sales tax for schools, highlighting the underpayment of teachers.
  • Citizens were encouraged to shop at local businesses during the holiday season.
  • Downtown Shawnee is undergoing significant changes with building renovations and the upcoming streetscape project.
  • The Mayor highlighted a recent bicycle giveaway event, noting the positive impact on children receiving Christmas presents.

Agenda Summary

1. Consider approval of the consent agenda

Includes items 1D (license typo correction), 1E (applications to serve), and 1H (rehabilitation of Fire Station #2).

Approved

2. Citizens participation

Opportunity for citizens to address the commission.

No Action

3. Discussion regarding canceling January for 2016 City Commission meeting

Discussion and vote on whether to cancel the first City Commission meeting of January 2016.

Approved

4. Consider resolution of support indicating favorable consideration for a tax credit award to Zimmerman Properties LLC to construct a new 48-unit senior multi-family Housing Development known as Shawnee Estates

Resolution for a 48-unit senior housing project, a second phase to an already approved 60-unit project. Discussion revolved around the need for such housing and the city's policy on 100% low-income developments.

Tabled

5. Presentation by Connie Bedford from TSET

Official presentation of a $110,000 grant check from the Tobacco Settlement Endowment Trust (TSET) for the splash pad and restroom project.

Information Only

6. Sales tax update

Report on December sales tax collections, showing an increase from last year and 2013, and the impact of the new marketplace.

Information Only

7. City manager update

Update on various city projects including Fire Station #2 rehabilitation, Bryan Street Station design, auditorium heat and air, trails and sidewalks projects, and downtown streetscape.

Information Only

8. Consider bids and proposals for snow and ice removal

Review of bids received for snow and ice removal services for city streets and key locations. Only one bid was received from PTS Pipeline and Tank Services LLC.

Approved

Shawnee Airport Authority - Item 1: Consider approval of the consent agenda

Approval of the consent agenda for the Airport Authority.

Approved

Shawnee Municipal Authority - Item 1: Consider approval of the consent agenda

Approval of the consent agenda for the Municipal Authority.

Approved
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