Meeting Summary
The City Commission approved a significant project agreement with the Oklahoma Department of Transportation (ODOT) for the Kickapoo Spurs South to Farrell Street roadway improvements, with ODOT covering the majority of the costs. Discussions continued regarding the animal shelter, with the City Manager outlining plans to transition to lethal injection and extend shelter hours. The commission also voted to end the current City Attorney contract and initiate a process to seek proposals for new legal services.
Key Decisions & Votes
Consent agenda items (excluding 1C and 1H)
04:00Routine items on the consent agenda were approved.
Reappointment of City Manager and multiple bonds for improvements
06:40Items 1C (reappointment of City Manager) and 1H (multiple bonds for improvements) were approved after discussion.
ODOT Project Agreement for Kickapoo Spurs South to Farrell Street
19:50Resolution authorizing the Mayor to sign and execute the project agreement with ODOT for roadway improvements.
Agreement with Fritz Bailey Architects for Fire Station 2 design
34:50The agreement for design services for Fire Station 2 repair and renovation was tabled for further review and discussion.
Item 7
35:50An unspecified agenda item was tabled until the next meeting.
Agreement for Dobson Technologies to use city right-of-way
37:40A standard agreement allowing Dobson Technologies to use city right-of-way for communication infrastructure was approved.
City Attorney contract
59:40The current contract with the City Attorney was ended effective February 27th, and she was placed on a retainer through June 30th.
Seek proposals for Legal Services
60:20A motion was passed to immediately begin the process of seeking proposals for the provision of legal services.
Upcoming Community Events
Master Gardener Landscaping event
Opening of new College of Nursing
Zumba Gold class
Senior Center
Financial Matters
Multiple bonds for various improvements
City responsible for water line replacement and new right-of-way as part of various improvement projects. ODOT is paying for roadway construction and administrative costs.
ODOT Project Agreement 32255 Kickapoo Spurs South to Farrell Street
Total estimated cost $17 million. City responsible for water line replacement ($1.7 million estimated) and new right-of-way. ODOT paying $14.45 million for roadway construction and $867,000 for administrative costs.
Agreement with Fritz Bailey Architects for Fire Station 2 design
Cost for design engineering and construction documents for the repair and renovation of Fire Station 2.
Public Comments
Four citizens addressed the commission primarily regarding animal welfare at the city shelter. They expressed appreciation for extended hours and dog beds but raised concerns about the timeline for gas chamber removal, the planned method of euthanasia, the current leadership structure at the shelter, and recent animal euthanizations.
Coming Up
Tabled
- Agreement with Fritz Bailey Architects for Fire Station 2 design
- Item 7 (description not specified)
Deadlines
- City Attorney contract ends February 27th
Watch For
- Implementation of branding wayfinding in 2016
- Transition to lethal injection for animal euthanasia (sometime this month)
- Seeking proposals for Legal Services
Announcements
- Joshua Kymer, Parks Department, recognized as Employee of the Month for February.
- Beautification Committee Awards presented to Sonic restaurant, Family Dental of Shawnee, Barbara Calamis (homeowner), St. John's Evangelical Lutheran Church, and Homeowners Association of Augusta Court.
- February is Heart Health Month, citizens encouraged to walk.
- Commissioner Agee expressed interest in being part of the Fire Station 2 discussion.
- Pioneer Library has many great activities throughout February.
- OBU will be opening their new College of Nursing this coming Friday.
Agenda Summary
Consider approval of the consent agenda
Approval of routine items, with items 1C and 1H pulled for separate discussion.
Reappointment of City Manager
Reappointment of Mrs. Langford as City Manager. Commissioner Herod suggested keeping applications updated.
Multiple bonds for improvements
Discussion on multiple bonds for various improvement projects including roadway, water, and sewer lines, involving different contractors and bonding companies.
Citizens participation
Opportunity for citizens to address the commission. Several citizens spoke regarding animal welfare at the city shelter.
Presentation by City Manager: Employee of the Month
Recognition of Joshua Kymer from the Parks Department as Employee of the Month for February.
Consider and approve resolution authorizing the Mayor to sign and execute State of Oklahoma Department of Transportation project agreement number 32255 Kickapoo Spurs South to Farrell Street
Agreement with ODOT for roadway improvements including sidewalks, decorative elements, drainage, lights, and new underground infrastructure.
Beautification Committee Awards
Presentation of awards to local businesses, homeowners, and community organizations for their beautification efforts.
Consider and approve an agreement with Fritz Bailey architects of Tulsa Oklahoma to provide design engineering and biddable construction documents for repair and renovation of Fire Station 2 located at 1401 North Bryan
Agreement for architectural services for the repair and renovation of Fire Station 2. Discussion centered on the cost of design versus potential new construction.
Item 7
No specific description was provided in the transcript for this item.
Discussion consideration and possible action for an agreement for Dobson Technologies to make use of city right of way upon the payment of a use and maintenance fee
Standard agreement for Dobson Technologies to utilize city right-of-way for communication lines, connecting to the state's one-net system.
Administrative Reports
Presentation by Mr. DeBruyn on the city's zoning process, including application requirements, staff review criteria, zoning map patterns, and comprehensive plan considerations.
City Manager Update
Update on the branding initiative (finalizing plan, wayfinding in 2016) and animal control/welfare (transition to lethal injection, extended shelter hours, policy review, hierarchy).
New Business (City Attorney)
Executive session requested by the City Attorney for discussion of employment, followed by public action on the City Attorney's contract.
Commissioner's Comments
Commissioners shared various community announcements and personal comments.