Meeting Summary
The City Commission approved the official Shawnee branding plan, combining the Trail Days and Glory Days events with fireworks, and a resolution supporting increased education funding for Oklahoma schools. Several preliminary and final plats for new developments were also approved. A bid for the Auditorium HVAC project was deferred for further review.
Key Decisions & Votes
Consent Agenda
03:00The consent agenda was approved after a brief discussion on item 1e concerning salary changes for retired officers.
Municipal Retirement Fund Payment
10:00A routine lump sum payment from the defined benefit plan for Chris Dunlap was approved.
Election Ordinance
17:00An ordinance calling for general and runoff elections for various city offices, including an emergency clause, was approved.
Shawnee Branding Plan
26:00The overall branding concept and plan for the city, developed by Arnett Muldrow, was officially approved.
Trail Days and Glory Days Combination
33:00An amended agreement with Safe Events for Families was approved to combine the Trail Days and Glory Days Fourth of July celebration, including additional funding for fireworks.
Education Funding Resolution
44:00A resolution expressing support for Oklahoma education initiatives and increased education funding was approved.
Vision Bank Addition Section 2 Preliminary Plat
48:00The preliminary plat for Vision Bank Addition Section 2, a 10-acre commercial development, was approved with five staff recommendations.
Rolling Hills Addition Preliminary Plat
55:00The preliminary plat for Rolling Hills Addition, consisting of 24 single-family residential lots, was approved with five staff conditions.
Avonlea Edition Final Plat
59:00The final plat for Avonlea Edition, allowing for the expansion of an assisted living facility, was approved with six staff conditions.
Regal Addition Preliminary Plat
01:02:00The preliminary plat for Regal Addition, intended for a car lot, was approved with four staff conditions.
Regal Addition Final Plat
01:03:00The final plat for Regal Addition was approved with five staff conditions.
City Property Lease
01:04:00The lease of city property located at Leo Street and West Peck Road for pasture land was awarded to Gay Stalkery.
Auditorium HVAC Project Bid
01:08:00Consideration of the bid for the Auditorium HVAC project was deferred to the next meeting to allow staff to consult with contractors.
Upcoming Community Events
Tree planting ceremony for Arbor Week
Larch Miller Park, located in the 900 block of North Broadway, across from Redbud Park.
Trash Off Day
Kidspace Park
Trail Days (combined with Glory Days fireworks)
Downtown Shawnee
Pioneer Library Read Across America celebration
Shawnee Early Childhood Center
Financial Matters
Municipal Retirement Fund Lump Sum Payment for Chris Dunlap
Routine payment from the defined benefit plan for a retired officer.
Amended Agreement with Safe Events for Families
Additional funding for the enhancement of Trail Days to include fireworks and features of Glory Days.
Lease of City Shawnee Property (Leo Street/West Peck Road)
Lease of pasture land to Gay Stalkery, with an increase in annual payment.
Audit Auditorium HVAC Project
Base bid received for the Auditorium HVAC project.
Public Comments
A citizen inquired about the status of the animal shelter regarding the removal of the gas chamber and the implementation of vet care, but was advised to contact the City Manager's office as it was not on the agenda.
Coming Up
Tabled
- Audit Auditorium HVAC Project (deferred to the next meeting for further contractor discussions)
Watch For
- Implementation of the Shawnee wayfinding plan (expected later this summer)
- Discussion on revising the sidewalk policy to encourage actual construction over 'pay in lieu of' options
- Set board meeting and Beautification Committee meeting (dates mentioned as March 10th for Beautification Committee)
Announcements
- Shawnee has been named a 2015 Tree City USA community by the Arbor Day Foundation for the 12th year.
- The Pioneer Library held its Read Across America celebration on March 4th at the Shawnee Early Childhood Center, providing a book to every enrolled child through generous grants.
- A special call workshop meeting is scheduled for Friday, March 25th, at 9 am at the Expo Center, with lunch provided.
- A reminder was given for the upcoming Daylight Savings Time change.
- Commissioner Shaw expressed renewed commitment to supporting the Shawnee school system and state education initiatives after attending an Aveda's Foundation event on education and leadership development.
Agenda Summary
Consider approval of the consent agenda
Discussion was held on Item 1e regarding salary changes for three retired officers' vacation and sick leave payouts.
Citizens participation
One citizen inquired about the status of the animal shelter regarding gas chamber removal and vet care.
Proclamation on Arbor week
A proclamation was issued declaring March 13-19, 2016, as Arbor Week, recognizing Shawnee as a 2015 Tree City USA community.
Consider municipal retirement fund lump sum payment from defined benefit plan for Chris Dunlap
Approval of a routine lump sum payment from the municipal retirement fund.
Consider an ordinance calling for a general and runoff election for mayor ward 2 for 3 and ward 4 and filling the unexpired term of award one
An ordinance was considered and approved for upcoming general and runoff elections.
Discussion consideration and possible action regarding the shawnee branding report and plan
Official approval of the overall community branding concept and plan, including discussion on logo usage and color flexibility.
Discussion and consideration and possible action regarding an amended agreement with safe events of families to provide additional goods and services in the support of trail days event officially combining trail days and glory days fourth of July celebration
An amended agreement to combine the Trail Days and Glory Days Fourth of July celebration, including additional funding for fireworks.
Discussion consideration and possible action regarding resolution of support for Oklahoma education initiatives and increased education funding
A resolution was presented and approved to express support for Oklahoma education funding and initiatives.
Consider approval preliminary plat for Vision Bank Addition Section 2 located 4301 north harrison street case number s 0 1 dash 16 applicant vision bank
Preliminary plat approval for a 10-acre commercial development, including requirements for sidewalks and consideration of a flashing light.
Consideration of approval of a preliminary plat for Rolling Hills edition located at the Northeast intersection of Main Street and Bryan Avenue case number s 0 2 dash 16 African absentee shawnee Housing Authority
Preliminary plat approval for 24 single-family residential lots, including a common area with a walking path and sidewalk requirements.
Consideration approval and final plat for Evan Lee edition located it's 789 West Country grove drive case number ESO three dash 16 applicant the United senior properties
Final plat approval for the expansion of the Avonlea Cottages assisted living facility.
Consideration of approval of a preliminary plat for regal addition located at 4,200 north harrison street case number s 04 dash 116 applicant form investments
Preliminary plat approval for a car dealership, involving combining three lots and requiring city sewer extension and sidewalks.
Consideration of approval of a final plat for regal addition located at 4,200 north harrison street case number s 05 dash 16 applicant form investments
Final plat approval for the car dealership development.
Consider bids lease of the city Shawnee property located the northeast corner of leo street west peck road shawnee ok with purpose of pasture land
Consideration and approval of bids for the lease of city property for pasture land.
Audit or Mage Viec project
Review of bids for the Auditorium HVAC project, with only one bid received.