April 22, 2016 City Commission Meeting

Declared Lots 5 and 6 of Yagy Addition as surplus and authorized staff to solicit sealed bids for its sale with a minimum bid of $300,000.

Approved a request for $30,000 from the current budget and committed to reserving another $30,000 in next year's budget to complete the Veterans Memorial in Woodland Veterans Park.

Approved the preliminary plat for Timbers Park, subdividing 1.12 acres into four lots, with four conditions.

Approved the final plat for Timbers Park with four conditions, following the preliminary plat approval.

Authorized staff to enter into a contract for $28,478.54 to remodel the EOC, including wall removal, gypsum board replacement, and new laminate flooring.

Approved a budget amendment to cover the cost of the Emergency Operations Center remodel contract.

Approved renewing health insurance with Blue Cross Blue Shield at a 6.2% increase, with the city and employees splitting the $160,000 increase 50/50.

Approved bids for the Union Street sidewalk project, with Parathon Construction submitting the lowest base bid of $152,700.

Authorized staff to explore refinancing the Oklahoma Water Resources Board loan (Option 3) through a bank-qualified loan, aiming for an estimated $160,000 in savings over 10 years.

Shawnee Veterans Memorial Funding

Approved a request for $30,000 from the current budget and committed to reserving another $30,000 in next year's budget to complete the Veterans Memorial.

Emergency Operations Center Remodel

Authorized staff to enter into a contract for remodeling the EOC, including walls and flooring.

Budget Amendment for EOC Remodel

Approved a budget amendment to cover the cost of the Emergency Operations Center remodel.

Sales Tax Report

Sales tax revenue is up 8.8% over last year, with a 4.48% increase fiscal year to date. Overall revenues are strong, though utilities are down due to mild winter.

Employee Health Insurance Increase

Approved a 6.2% increase for Blue Cross Blue Shield health insurance, with the city and employees each covering 50% of the total increase.

Union Street Sidewalk Project

Approved the lowest bid for the Union Street sidewalk project from Parathon Construction.

Refinancing OWRB Loan

Authorized staff to pursue refinancing an Oklahoma Water Resources Board loan to achieve estimated savings of $160,000 over 10 years.

Introduction of the Shawnee 2016 student and teacher delegation for exchange trip to Japan

Kelly Tatum introduced the all-female student delegation and herself as the delegate going with them, representing Shawnee Sister Cities.

Remove/Defer Item Number 9

Item 9 was deferred from the agenda because the Planning Commission had not yet acted on it.

Consider approval of the consent agenda

Approval of routine administrative items grouped together for efficiency.

Citizens participation

Opportunity for citizens to address the commission on non-agenda items or concerns.

Presentation by the city manager to an employee of the month

Jeff Gardner was recognized as April 2016 Employee of the Month for his dedication and assistance at the Expo Center and Parks Department, though he was not present.

Consider a resolution declaring real property known as Lot 5 and Lot 6 of the Yagy Addition as Surplus, authorizing staff to solicit sealed bids to sell the property and set a minimum bid

Discussion and approval to declare Lots 5 and 6 of the Yagy Addition as surplus property and solicit sealed bids for its sale with a minimum bid of $300,000.

Consider funding request for the Shawnee Veterans Memorial committee to complete the Veterans Memorial in Woodland Veterans Park

Request for $30,000 from the current budget and a commitment for another $30,000 in next year's budget to purchase granite panels for the Veterans Memorial.

Consideration of approval of a preliminary plat for Timbers Park, a replat of Block 12 the Timbers Edition located at Oak Tree Court and Bent Tree Road case number 07-16 applicant the Lander group

Approval of a preliminary plat to subdivide 1.12 acres in the Timbers Edition into four separate lots, with approximately half remaining as park/detention space, subject to four conditions.

Consideration approval of the final plat for Timbers Park

Approval of the final plat for Timbers Park, following the preliminary plat approval, subject to four conditions.

Discussion and consideration of possible action to authorized staff to enter into a contract to remodel the Emergency Operations Center

Authorization for staff to enter into a contract for $28,478.54 to remodel the Emergency Operations Center, including wall removal, gypsum board replacement, and new laminate flooring.

Budget amendment to cover the cost of the contracts that we just approved

Approval of a budget amendment to allocate funds for the Emergency Operations Center remodel contract.

Acknowledge sales tax report

Review of the sales tax report, indicating an 8.8% increase over last year and a 4.48% increase fiscal year to date, with overall strong revenues.

Health insurance discussion

Discussion and approval to renew the employee health insurance with Blue Cross Blue Shield at a 6.2% increase, with the city and employees splitting the total increase 50/50.

Consider bids on the Union Street sidewalk project

Review and approval of bids for the Union Street sidewalk project, with Parathon Construction submitting the lowest base bid of $152,700.

Auditorium HVAC

Review of two bids for the Auditorium HVAC project, with several alternates for equipment, LED lighting, and ceiling tiles.

New business

Opportunity for commissioners to introduce new topics for discussion.

Discussion and possible action of refinancing Oklahoma Water Resources board loan

Authorization for staff to explore refinancing an Oklahoma Water Resources Board loan (Option 3) through a bank-qualified loan, with an estimated savings of $160,000 over 10 years.