Meeting Summary
The City Commission approved the budget for fiscal year 2016-17, totaling over $70 million, and formally adopted it. Key financial decisions included authorizing the Shawnee Municipal Authority to issue a $5.41 million utility system revenue note, expected to save taxpayers $200,000, and awarding bids for sidewalk ADA ramps and concrete street rehabilitation projects. The commission also approved several zoning and development plans, and discussed a new mosquito spraying strategy.
Key Decisions & Votes
FY 2016-17 City Budget
26:40The city budget for the fiscal year 2016-17 was approved, totaling over $70 million across all funds, including significant allocations for water and sewer improvements.
Resolution Adopting FY 2016-17 Budget
28:20A resolution formally adopting the previously approved city budget for the fiscal year July 1, 2016, to June 30, 2017, was passed.
Motorola Lease Agreement Renewal
30:30The resolution to renew the 7-year lease agreement with Motorola Credit Corporation for the radio system upgrade was approved.
1989 School Bus Surplus
32:30A resolution was approved to declare a donated 1989 school bus as surplus property, allowing its use for fire department training and eventual salvage.
Property Rezoning (Lenita & Benedict)
36:00An ordinance to rezone property on the northwest corner of Lenita Street and Benedict Street from C3 Highway Commercial to R3 Multi-Family Residential was approved for a proposed five-unit multi-family structure.
Good Addition Preliminary & Final Plans
39:20Both the preliminary and final plans for a new retail furniture establishment with warehouse space on Union Street, north of Shawnee Mall Drive, were approved.
SMA Utility System Revenue Note
42:50A resolution was approved authorizing the Shawnee Municipal Authority to issue its Utility System Revenue Note Series 2016 for $5,410,000, which is expected to save taxpayers approximately $200,000.
Shawnee Airport Authority FY 2016-17 Budget
1:06:30A resolution formally adopting the Shawnee Airport Authority's budget for the fiscal year July 1, 2016, to June 30, 2017, was passed.
Shawnee Municipal Authority FY 2016-17 Budget
1:11:00A resolution formally adopting the Shawnee Municipal Authority's budget for the fiscal year July 1, 2016, to June 30, 2017, was passed.
SMA Utility System Revenue Note Issuance
1:14:00A resolution was approved authorizing the Shawnee Municipal Authority to issue its Utility System Revenue Note Series 2016 for $5,410,000, waiving competitive bidding.
Upcoming Community Events
Vitas Health Week
Included the grand opening of Shawnee Splash, Glow Run, and Crazy Kids Day events.
Fourth of July Glory Days Event (combined with Trail Days)
Fireworks display viewable downtown from Milstead Park.
Financial Matters
Credit Card Limit Increase / Purchasing Card Program
Transition to a new purchasing card program with more controls; pool limit remains $30,000.
Community Service Contracts FY 2016-17
Review and approval of various community service contracts, including Historical Shawnee Alliance, Senior Citizens of Shawnee Inc., and COTS.
Right-of-Way Cleanup Contract
Existing contract for cleanup services in highly visible areas.
FY 2016-17 City Budget
Overall budget approved for the fiscal year, with general fund at $21.9M, capital fund at $2.5M, street fund at $8.2M, and total over $70M. Includes $1M for water line and $1M for sewer line improvements.
SMA Utility System Revenue Note Series 2016
Issuance of a note to approve indebtedness by the Shawnee Municipal Authority, saving taxpayers approximately $200,000.
Sidewalk ADA Handicap Ramps Project
Awarded to Parathon Construction as the lowest and best bidder.
Rehab Concrete Streets Projects
Awarded to Parathon Construction as the lowest and best bidder.
Sale of Lot 5 and Lot 6, Yagna Addition
One bid received for surplus property, minimum bid was $300,000.
Coming Up
Tabled
- Rehab Asphalt Streets Project (for bid review)
- Sale of Lot 5 and Lot 6, Yagna Addition (for bid review)
Deadlines
- Union Street Sidewalk Project completion before school starts in August
- Downtown Streetscape project wrap-up by late June
Watch For
- Proposal to raise fees as part of the recodification process (possibly next meeting or July)
- T-Hangar project at the airport
- Fire station number two rehab and other major apparatus needs in the fire department
- Capital needs related to the police station, city hall, master plans for parks and streets
- Exploration of local recycling options for specialized items (e.g., fluorescent bulbs, certain plastics)
Announcements
- The mosquito spraying program has a new strategy: the town will be split in half and sprayed two times a week. Larvicide is also used in standing water, with chemicals and larvicide donated by a local tribe. Residents can report standing water to 878-1529.
- Vitas Health Week (May 21-28) was a great success, including the grand opening of Shawnee Splash, a Glow Run, and Crazy Kids Day events.
- The Fourth of July Glory Days event, combined with Trail Days, will feature fireworks on Saturday, June 18th, viewable downtown from Milstead Park.
- The Union Street Sidewalk Project is progressing well and is expected to be completed before school starts in August.
- The Downtown Streetscape project is nearing completion, with one completed block (Main between Bell and Broadway) opening to vehicle traffic on June 7th. Lighting installation is expected in the next couple of weeks.
- Commissioner A.G. commended the City of Shawnee for its transparent and comprehensive documentation of meetings and public access to information.
- Commissioner Hall noted the progress on Streetscape, the popularity of the pool and splash pad, and suggested exploring options for local recycling of specialized items.
- Commissioner Shaw expressed appreciation for downtown revitalization efforts and concern for Oklahoma teachers' low pay, urging community support.
- Commissioner Dykstra encouraged charitable giving due to state and national budget concerns.
Agenda Summary
Approval of the consent agenda (excluding 1e, 1f, 1g, 1m, 1n, 1o)
Approval of routine items on the consent agenda.
Library application for Delfine Ly (Item 1e)
Discussion regarding an outdated library board application, followed by a motion for approval.
Board of Adjustment application for Jim Cooper (Item 1a)
Discussion regarding an outdated Board of Adjustment application, with a motion to require updated information.
Grant clarification (Item 1f)
Request for clarification on a previous grant's operation and the city's role.
Authorize increase in credit card limit (Item 1g)
Discussion and approval of transitioning to a new purchasing card program with enhanced controls, maintaining a $30,000 pool limit.
Approved community service contract review committee recommendations for FY 2016-17 (Item 1m)
Review and approval of recommendations for various community service contracts, including Historical Shawnee Alliance, Senior Citizens of Shawnee Inc., and COTS.
Approval of various agreements (Item 1n)
Approval of agreements including Hope House services, Twin Lakes Trap Club, and Right-of-Way Cleanup.
Citizens Participation (Item 2)
Opportunity for citizens to address the commission.
Approval of the budget for the fiscal year 2016-17 (Item 3)
Presentation and approval of the city's budget for the upcoming fiscal year, including general fund, capital fund, street fund, SMA, and Airport Authority budgets.
Consideration of a resolution adopting the budget for the City of Shawnee for the period of July 1, 2016, through June 30, 2017 (Item 4)
Formal adoption of the city's budget for the specified fiscal year.
Consideration of a resolution approving renewal of a certain lease agreement with Motorola Credit Corporation (Item 5)
Renewal of the lease purchase agreement with Motorola for the radio system upgrade, continuing annual payments.
Consideration of a resolution declaring a 1989 Shawnee Fire Department school bus surplus property and authorizing its use in training exercises and eventual salvage (Item 6)
Declaring a donated 1989 school bus as surplus for fire department training and subsequent salvage.
Public hearing and consideration of an ordinance to rezone property located on the northwest corner of Lenita Street and Benedict Street from C3 Highway Commercial to R3 Multi-Family Residential (Case #PZ-04-16) (Item 7)
Rezoning property for a proposed five-unit single-story multi-family residential structure.
Consideration of a preliminary plan for a good addition located on Union Street north of Shawnee Mall Drive (Case #PZ-12-16) (Item 8)
Preliminary plan for a retail furniture establishment with warehouse space on Union Street, east of Walmart.
Consideration of a final plan for a good addition located on Union Street north of Shawnee Mall Drive (Case #PZ-12-16) (Item 9)
Final plan for a retail furniture establishment with warehouse space on Union Street, east of Walmart.
Consideration of a resolution of the City of Shawnee, Oklahoma, approving any occurrence of indebtedness by the Shawnee Municipal Authority, issuing its Utility System Revenue Note Series 2016 (Item 10)
Resolution to approve the Shawnee Municipal Authority's issuance of a $5,410,000 Utility System Revenue Note Series 2016, waiving competitive bidding and saving taxpayers approximately $200,000.
Sidewalk ADA Handicap Ramps Project (Item 11a)
Awarding the bid for the sidewalk ADA handicap ramps project to Parathon Construction.
Rehab Concrete Streets Projects (various locations) (Item 11b)
Awarding the bid for rehab concrete streets projects to Parathon Construction.
Rehab Asphalt Streets Project (Item 11c)
Review of bids for the rehab asphalt streets project.
Sale of Lot 5 and Lot 6, Yagna Addition (Item 11d)
Consideration of a bid for surplus property.
Administrative Reports (Item 12)
Reports from city staff, including updates on mosquito spraying, Vitas Health Week, Fourth of July event, and street projects.
Commissioners Comments (Item 13)
Comments and observations from city commissioners.
Shawnee Airport Authority: Approval of the consent agenda (Item 1)
Approval of routine items for the Airport Authority.
Shawnee Airport Authority: Consideration of a resolution adopting the budget for the Shawnee Airport Authority for the period of July 1, 2016, through June 30, 2017 (Item 2)
Formal adoption of the Airport Authority's budget for the specified fiscal year.
Shawnee Municipal Authority: Approval of the consent agenda (Item 1)
Approval of routine items for the Municipal Authority, including discussion on GPS use and the transfer station.
Shawnee Municipal Authority: Consideration of a resolution adopting the budget for the Shawnee Municipal Authority for the period of July 1, 2016, through June 30, 2017 (Item 2)
Formal adoption of the Municipal Authority's budget for the specified fiscal year.
Shawnee Municipal Authority: Consideration and action with respect to a resolution authorizing the Shawnee Municipal Authority to issue its Utility System Revenue Note Series 2016 (Item 3)
Resolution authorizing the issuance of the $5,410,000 Utility System Revenue Note Series 2016, waiving competitive bidding.
Discussion, consideration, and possible action to go into executive session to discuss King claims litigation or other options regarding emergency 911 wireless telephone fees (Item 16)
Motion to enter executive session for legal discussion.