Meeting Summary
The City Commission approved several key items, including the Mayor's appointments, an ordinance amending pawnbroker dealings, and resolutions for affordable housing and capital asset policy changes. They also approved bids for asphalt street rehabilitation and the sale of lots in the Agnew Addition. Discussions were held regarding a potential occupancy surcharge increase.
Key Decisions & Votes
Consent Agenda Approval
03:00The majority of the consent agenda items were approved, excluding specific items pulled for separate discussion.
Mayor's Appointments
04:00The Commission approved the Mayor's appointments as a separate action.
Interim City Attorney Contract Extension
08:00The existing contract for the Interim City Attorney was approved for extension.
Cancellation of July 5, 2016 Meeting
11:00The City Commission voted to cancel the July 5, 2016 meeting.
Pawnbroker Ordinance Amendment
16:00An ordinance repealing and amending portions of the municipal code regarding pawnbroker dealings was approved, including an emergency clause, to ensure compliance with new state statutes.
Support for Affordable Housing Project
38:00A resolution supporting a 24-unit affordable housing development by Shawnee Affordable Housing Partners LP and favorable consideration for a tax credit award was approved.
Capital Assets Policy Update
42:00A resolution was adopted to change the city's capital assets threshold from $2,500 to $5,000.
Donation of Surplus Vehicles to City of MacLeod
45:00A resolution to declare certain city vehicles as surplus and donate them to the City of MacLeod was approved.
Asphalt Streets Project Award
53:00The bid for the 2015-2016 rehab asphalt streets project was awarded to Haskell Lemon.
Sale of Agnew Addition Lots
58:00The bid of $305,000 from Darren Markel for the sale of lots 5 and 6 of the Agnew Addition was approved.
Upcoming Community Events
Fourth of July Parade
Downtown, ending at the Veterans Memorial.
Youth Finals Rodeo Entrance Ceremony
7:30 PM
Financial Matters
Occupancy Surcharge Discussion
Discussion on potentially increasing the occupancy surcharge; a 1% increase would generate an additional $100,000 annually for capital and operational needs.
Sales Tax Report
June sales tax reflected $1,437,000, slightly less than last year. Use tax is performing well, while franchise tax is down due to a mild winter. Overall revenues are up 3.7% from last year.
Capital Assets Policy Change
Resolution to increase the capitalization threshold for capital assets from $2,500 to $5,000 to streamline accounting processes.
Rehab Asphalt Streets Project Bid
Awarding of the bid for the 2015-2016 asphalt streets rehabilitation project to Haskell Lemon.
Sale of Agnew Addition Lots
Approval of a bid for the sale of lots 5 and 6 of the Agnew Addition to Darren Markel. Funds will first pay off a remaining balance of $114,446, with the remaining $100,000 allocated for tourism-related activities.
Coming Up
Deadlines
- Decision on occupancy surcharge increase needed by July 18th or August 1st meeting for November election.
Watch For
- Specific proposal for the use of funds from the Agnew Addition lot sale, expected in August.
- Completion of the airport track lighting project in August.
- Further discussion on changing franchise tax to a franchise fee.
Announcements
- Casey Bashoffer from the City Clerk's office was recognized as Employee of the Month for June.
- The 'City Night on the Bricks' festival, organized by Safe Events for Families, won first place from Frontier Country, an economic development organization.
- Project Safe/Project Park is moving its kitchen to the Dunbar organization.
- The Fourth of July parade will be held downtown, ending at the Veterans Memorial.
- The Youth Finals Rodeo entrance ceremony is scheduled for Sunday, July 10th at 7:30 PM.
- Boy Scout Park is receiving positive feedback for its condition and activity.
- The airport track lighting project is back on schedule with no additional cost to the city, expected to be completed by August.
Agenda Summary
1. Consent Agenda (excluding 1D and 1H2)
Approval of routine administrative items.
1D. Mayor's Appointments
Consideration of appointments made by the Mayor.
1H2. Interim City Attorney Contract
Consideration of extending the existing contract for the Interim City Attorney.
2. Citizens Participation
Opportunity for citizens to address the Commission.
3. Presentation by City Manager: Employee of the Month
Recognition of Casey Bashoffer from the City Clerk department as Employee of the Month for June.
4. Cancel July 5, 2016 City Commission Meeting
Consideration of canceling the upcoming City Commission meeting due to the Fourth of July holiday.
5. Ordinance Repealing and Amending Pawnbroker Dealings
Discussion and possible action to approve an ordinance modifying the Shawnee municipal code to comply with new state statutes regarding pawnbrokers and assist with ongoing litigation.
6. Discussion Regarding Occupancy Surcharge
Continuation of discussions on a potential increase to the occupancy surcharge, its financial implications, and public support.
7. Resolution of Support for Shawnee Affordable Housing Partners LP
Consideration of a resolution supporting a 24-unit housing development and favorable consideration for a tax credit award.
8. Resolution for Capital Assets Policy
Consideration of a resolution to adopt a new capital assets policy, changing the capitalization threshold from $2,500 to $5,000.
9. Resolution to Surplus Vehicles and Donate to City of MacLeod
Consideration of a resolution to declare certain city vehicles as surplus and donate them to the City of MacLeod.
10. Acknowledged Sales Tax Report
Review of the June sales tax report, including top revenues and sales tax categories.
11. Consider Bids for 2015-2016 Rehab Asphalt Streets Project
Consideration of bids received for the asphalt street rehabilitation project.
12. Consider Bids for Sale of Lot 5 and 6 of Agnew Addition
Consideration of a bid for the sale of lots 5 and 6 in the Agnew Addition.
12. New Business
Opportunity for new business items.
13. Commissioners Comments
Commissioners shared updates and observations.