Meeting Summary
The City Commission approved an ordinance to hold a special election on November 8, 2016, to increase the hotel/motel occupancy surcharge from 5% to 7.5%. Ron Gillum was appointed as the new Ward Two Commissioner. A significant partnership with the Avedis Foundation was announced for a 5-year Master Trails and Sidewalk Plan, and the commission authorized legal action regarding unremitted 911 wireless telephone fees.
Key Decisions & Votes
Resignation of Ward Two Commissioner Linda Agee
04:00The commission voted to accept the resignation of Ward Two Commissioner Linda Agee, acknowledging that the resignation was effective by law and could not be denied.
Appointment of Ron Gillum to Ward Two City Commission
05:30Ron Gillum, the newly elected commissioner, was officially appointed to the Ward Two City Commission seat.
Hotel/Motel Surcharge Amendment
10:00An ordinance was approved to authorize an election to amend the hotel/motel occupancy surcharge from 5% to 7.5% of gross receipts (or $1 per rental day, whichever is greater), with the election to be held on November 8, 2016.
Special Election for Hotel/Motel Surcharge
20:00A resolution was passed to call for a special election on November 8, 2016, for the purpose of adopting the ordinance to amend the hotel/motel occupancy surcharge.
Ballot Title for Hotel/Motel Surcharge Election
21:00The ballot title for the proposed hotel/motel occupancy surcharge amendment was approved for submission to the election board.
Sunday Sale of Alcoholic Beverages in Restaurants
21:40A resolution was approved requesting the Pottawatomie County Commissioners to place a ballot question before voters allowing the Sunday sale of alcoholic beverages at restaurants in the county.
Rezone Property at Harrison St. / Transportation Pkwy
24:30An ordinance was approved to rezone 13.64 acres at the northeast corner of Harrison Street and Transportation Parkway from PUD (Planned Unit Development) to C3 Highway Commercial, to clean up zoning inconsistencies.
Shawnee Regional Airport Rules and Regulations Amendment
38:30A resolution was adopted to amend the Shawnee Regional Airport's rules and regulations, allowing aircraft owners to use personal mechanics in T-hangers while clarifying that T-hangers are for storage only and not commercial use.
Emergency 911 Wireless Telephone Fees
47:50The commission authorized legal counsel to file a lawsuit against the Pottawatomie County 911 Trust if a final demand letter regarding unremitted 911 wireless telephone fees is not accepted.
City Judge's Contract Renewal
49:00The City Judge's contract was approved for renewal for another year at a part-time salary of $50,000.
Financial Matters
Sales Tax Report
July sales tax collections were up 2.31% from last year, totaling $1,475,000. Fiscal year sales tax increased by $659,000, with retail sales contributing $614,000 of that. Use tax collections also increased. Quarterly mall payments are approximately $100,000.
Public Comments
A citizen inquired about the amount of legal fees spent or owed in disputes with the Citizen Potawatomi Nation (CPN), but was informed that this information could not be disclosed due to attorney-client privilege.
Coming Up
Tabled
- Final Plat for Shawnee Park Edition (deferred to August 15th meeting)
Watch For
- Annual evaluations of City Manager and City Treasurer (to be reviewed at next executive session)
Announcements
- Mary Palacios was recognized as the Employee of the Month for her diligent work and instrumental role in the Municipal Courts, especially with her Spanish fluency.
- The Avedis Foundation announced a major partnership with the City of Shawnee to implement a 5-year Master Trails and Sidewalk Plan, committing to match $350,000 annually through 2021 for 14 miles of new sidewalks.
- Commissioners expressed optimism about recent construction, economic development, and the opening of Broadway, welcoming the new commissioner and looking forward to continued positive growth.
Agenda Summary
Consider approval of the consent agenda
Approval of routine administrative items.
Citizens participation
Opportunity for citizens to address the commission.
Presentation by the city manager to the employee of the month
Recognition of Mary Palacios from Municipal Courts as Employee of the Month.
Discussion and consideration and possible action to accept the resignation of Ward Two Commissioner Linda Agee
Consideration of the resignation of Commissioner Linda Agee.
Discussion consideration and possible action to appoint Ron Gillum to the Ward Two City Commission seat vacated by Linda Agee
Appointment of the newly elected Ron Gillum to the Ward Two City Commission seat.
Swearing-in of Commissioner Ron Gillum
Official swearing-in ceremony for the new Ward Two Commissioner.
Presentation by Michelle Briggs, President and CEO of Avedis Foundation
Announcement of a major partnership for the Master Trails and Sidewalk Plan.
Consider an ordinance authorizing the calling and holding of an election for the purpose of submitting to the voters the question of amending the present hotel motel surcharge to 7 and one half% or $1 whichever is higher
Discussion and vote on an ordinance to increase the hotel/motel tax.
Consider resolution calling for the holding of a special election November the 8th 2016 for the purpose of adopting ordinance number 2583 NS amending the present hotel motel surcharge to 7 and 1 12% of gross receipts or $1 per rental day which is greater as defined by the ordinance providing for set election to be conducted by the Pottawatomie County election board providing for voting by absentee ballot and fixing the effective date of the ordinance as the first day of April 2017
Resolution to call a special election for the hotel/motel surcharge amendment.
Consider approval of ballot to be submitted to the election board
Approval of the ballot title for the hotel/motel surcharge election.
Discussion consideration and possible action on a resolution asking the Pottawatomie County Commissioners to place before the voters a ballot title permitting the Sunday sale of alcoholic beverages in restaurants
Resolution requesting the county commissioners to put Sunday alcohol sales for restaurants on the ballot.
Consideration of a final plat for Shawnee Park Edition located on the south side of Transportation Drive East of North Harrison Street case number s416 applicant Zimmerman Properties
Review of a final plat for Shawnee Park Edition.
Open a public hearing to and consideration of an ordinance to rezone property located on the east side of Harrison Street north of Transportation Parkway from PUD plan unit development to C3 Highway commercial case
Public hearing and vote on rezoning 13.64 acres from PUD to C3 Highway Commercial.
Discussion consideration and possible action regarding a press release that provides information and status of the current and recent court proceedings between the city of Shawnee and the citizens of PanAm Nation the Oklahoma Tax Commission and the citizen PanAm Nation
Discussion about issuing a press release on legal proceedings involving the city and CPN/OTC.
Sales Tax Report
Presentation of the latest sales and use tax collection figures.
New Business (City Commission)
Opportunity for new business items.
Commissioner Comments
Commissioners' closing remarks and observations.
Airport Authority: Consider approval of the consent agenda
Approval of routine administrative items for the Airport Authority.
Airport Authority: Discuss considering possible action on a resolution to amend the rules and regulations for the operation of Shawnee Regional Airport
Resolution to amend airport rules regarding aircraft maintenance and T-hanger usage.
Airport Authority: Any new business
Opportunity for new business items for the Airport Authority.
Municipal Authority: Consider approval of the consent agenda
Approval of routine administrative items for the Municipal Authority.
Municipal Authority: Any new business
Opportunity for new business items for the Municipal Authority.
Municipal Authority: Consider an executive session for discussion and possible legal action regarding potential claims litigation and transition of legal representation or other options regarding CPN district court case Civ 2015-031 citizen Potawatomi Nation versus the Shawnee municipal Authority as authorized by 25 o
Motion to enter executive session to discuss legal matters.
City Commission: Discussion consideration and possible action to go into executive session to discuss potential claims litigation or other options regarding emergency 911 Wireless telephone fees that were collected and not remitted to the city
Motion to enter executive session to discuss legal matters.
City Commission: Discussion consideration and possible action to go into executive session consider an executive session discuss potential claims litigation and transition of legal representation or other options regarding Pottawatomie County District Court case CJ 201014 d128 the citizens Pottawatomie Nation by Linda caps its Vice chairman and Deanna Jessie versus the city of Shawnee as authorized by 250
Motion to enter executive session to discuss legal matters.
City Commission: Consider an executive session to discuss annual evaluations of the city manager City Treasurer and City judge perent to 25 oest discussing the employment hiring appointment demotion discipline or resignation of any individual salar public officer or employee
Motion to enter executive session to discuss personnel evaluations.
City Commission: Consider matters discussed in executive session regarding potential claims litigation or other options regarding an emergency 911 Wireless telephone fees that were collected and not remitted to the city
Action following executive session regarding 911 fees.
City Commission: Consider matters discussed in the executive session regarding potential claims litigation and transition of legal representation or other options regarding Pottawatomie County District Court case number CJ 201014 d128 the citizen Potawatomi Nation by Linda caps its Vice chairman and Deana Jessie versus the city of Shawnee
Action following executive session regarding CPN district court case.
City Commission: Consider matters discussed in executive session regarding discussion of evaluations of city manager City treasur and City judge pursuit to 250s discussing the employment hiring and appointment to motion and discipline our resignation of any individual salaried public officer
Action following executive session regarding personnel evaluations.
Municipal Authority: Consider matters discussed in executive session regarding potential claims litigation and transition of legal representation or other options regarding citizen Potawatomi Nation district court case Civ 20115 D31 City Potawatomi Nation versus the city of Shaun Authority
Action following executive session regarding CPN district court case.