June 13, 2017 City Commission Meeting

The consent agenda was approved with items H4 and H6 being pulled for separate discussion.

The commission approved the funding request for a community service contract at the corrected amount of $66,000, up from the initially stated $60,000 due to an error in the request.

Item H6 from the consent agenda was deferred until the next City Commission meeting.

The remaining items under the H section of the consent agenda were approved.

The City Commission adopted the Shawnee Strategic Plan, a guiding document for the city's mission, vision, core values, action plan, and a five-year capital improvement plan.

A resolution was approved to renew the lease agreement with Motorola Credit Corporation for the city's trunked radio system for another year.

A resolution was approved to renew the service agreement with AT&T Corporation for telephone services, transitioning from copper to a new fiber system.

Clint Latham's appeal of an administrative order requiring demolition of a residential structure at 703 South Conger was deferred to the next meeting to allow the applicant to be present and discuss a submitted repair permit.

The City Commission voted to cancel its regularly scheduled meeting on July 3rd, 2017, a common practice due to the fiscal year end and holiday period.

A lump sum payment from the defined benefit plan for Rex Hendon from the Oklahoma Municipal Retirement Fund was approved.

A correction to the final Plateauing Hills Edition was approved, adjusting the location of a 20-foot utility easement by moving it 10 feet south to better fit a common area and allow more space for a residential structure.

Item 14A, concerning bids, was deferred to the June 19th meeting at staff's request.

The base bid for the Gateway and Park Signage contract (Phase 1) was awarded to Randy Signs for $144,475, utilizing budgeted funds and contributions from Visit Shawnee Inc. and the Junior Service League.

A letter was approved requesting the Oklahoma Aeronautics Commission to forward future federal dollars for FY 2018-19 to help fund the construction phase of the taxiway and apron area at Shawnee Regional Airport, reducing the city's cost.

A resolution was approved to accept a grant agreement from the Federal Aviation Administration for the engineering design of a taxiway and apron area at the Shawnee Regional Airport.

Community Service Contract (Item H4)

Correction to a funding request for a community service contract, increasing the approved amount from $60,000 to $66,000 due to an error in the original submission.

Matching Grant for Swimming Lessons

A matching grant pledged by the Avitus Foundation for swimming lessons for children at Sonny's Flat, administered with the help of the Salvation Army for low-income families.

Wayfinding Signage Sponsorship (Junior Service League)

The Junior Service League of Shawnee is sponsoring a gateway sign on Kickapoo Booster in honor of their 75th anniversary.

Wayfinding Signage Funding (Visit Shawnee Inc.)

Visit Shawnee Inc. provided a check as their portion of the funding for the city's wayfinding signage project.

Gateway and Park Signage Contract (Randy Signs)

Awarded contract for Phase 1 of the wayfinding signage project, covering gateway and park signs.

Motorola Credit Corporation Lease Renewal

Renewal of a lease agreement for the city's trunked radio system, representing the fourth annual payment on an 84-month agreement.

AT&T Telephone Service Contract Renewal

Renewal of a 36-month contract with AT&T for telephone services, transitioning the city's system from copper to fiber.

Oklahoma Municipal Retirement Fund Lump Sum Payment

Approval for a lump sum payment from the defined benefit plan for Rex Hendon.

Airport Authority Funding Request

Request to the Oklahoma Aeronautics Commission to forward future federal dollars to cover a $150,000 shortfall for the construction phase of the taxiway and apron area at Shawnee Regional Airport.

FAA Grant for Airport Design

Acceptance of a grant agreement from the Federal Aviation Administration for the engineering design of a taxiway and apron area at the Shawnee Regional Airport.

Consent Agenda (excluding H4 and H6)

Approval of routine administrative items.

Discussion on Community Service Contract Review Committee

Discussion regarding the origination and formal approval of the Community Service Contract Review Committee, established by resolution approximately 20 years ago.

Recommendation of $60,000 for Community Service Contract

Discussion and correction of a funding request for a community service contract, with the correct amount being $66,000 due to an error in the original submission.

Item H6 from Consent Agenda

A specific item from the consent agenda that was pulled for separate action.

Remainder of Consent Agenda under H

Approval of the remaining items within the H section of the consent agenda after specific items were pulled.

Presentation by Michele Briggs, Avitus Foundation, regarding a matching grant for recreation

Presentation of a $10,000 matching grant from the Avitus Foundation for children's swimming lessons, with details on the program's benefits and administration.

Presentation by Junior Service League of Shawnee regarding wayfinding sponsorship

Presentation by JSL announcing their sponsorship of a gateway sign on Kickapoo Booster in honor of their 75th anniversary.

Presentation by Visit Shawnee Inc. regarding wayfinding signage funding

Presentation by Visit Shawnee Inc. offering $68,175 as their contribution to the city's wayfinding signage project.

Public hearing for fiscal year 2017-2018 budget

Public hearing for the upcoming fiscal year budget, with a summary published and further discussion planned for July 19th. No public comments were received.

Consideration of a resolution to adopt the Shawnee strategic plan

Discussion and vote on adopting the Shawnee Strategic Plan 2017-2022, a comprehensive document guiding the city's future decisions and capital improvements.

Consider resolution approving renewal of certain lease agreement with Motorola Credit Corporation

Consideration of renewing an annual lease agreement for the city's trunked radio system, representing the fourth payment on an 84-month contract.

Consideration of possible action on a resolution renewing a contract with AT&T for telephone service

Consideration of renewing a 36-month contract with AT&T for telephone services, transitioning the city's system to fiber.

Discussion consideration possible action on Clint Latham's appeal of administrative order requiring demolition of the residential structure located at 703 South Conger

Discussion regarding an appeal of a demolition order, with a request to defer the item to the next meeting to allow the applicant to be present.

Consideration of possible action to cancel the July 3rd 2017 City Commission meeting

Consideration of canceling the first City Commission meeting in July, a common practice due to the fiscal year end and holiday period.

Consider Oklahoma Municipal retirement fund lump sum payment from defined benefit plan for Rex Hendon

Consideration of approving a lump sum payment from the Oklahoma Municipal Retirement Fund for Rex Hendon.

Consideration of approval for correction to the final Plateauing Hills edition adjusting the location of a 20-foot easement

Consideration of a minor correction to a final plat to adjust the location of a 20-foot utility easement to allow more space for a residential structure.

Consider bids

Consideration of bids for an unspecified project. Staff requested deferral.

Gateway and park signage contract number COS PW 1605A

Consideration of awarding the base bid for Phase 1 of the city's wayfinding signage project, covering gateway and park signs, to Randy Signs.

Shawnee Airport Authority Consent Agenda

Approval of routine administrative items for the Airport Authority.

Consideration a possible action regarding funding request to the Oklahoma Aeronautics Commission

Consideration of approving a letter requesting the Oklahoma Aeronautics Commission to forward future federal dollars to cover a funding shortfall for the airport taxiway/apron construction.

Consider a resolution accepting the grant agreement contingent upon grant offer for for airport improvement program AIP project number 3-40-088-017-2017 from the Federal Aviation Administration at the Shawnee Regional Airport to design an engineer a taxiway apron area

Consideration of a resolution to accept a grant agreement from the FAA for the engineering design of a taxiway and apron area at the Shawnee Regional Airport.

Consider executive session to discuss annual evaluations of the city manager and city treasurer

Discussion of annual evaluations for the city manager and city treasurer in executive session.