September 11, 2017 City Commission Meeting

Authorization to advertise bids for the Santa Fe parking lot improvement project, with staff to address concerns regarding neighboring property access and project sequencing during the planning phase.

Approval of a lump sum payment from the defined benefit plan for Zain Clause from the Oklahoma Municipal Retirement Fund.

Approval of a lump sum payment from the defined benefit plan for Daniel Morrell from the Oklahoma Municipal Retirement Fund.

Authorization for staff to purchase three 2017 Ford Interceptor SUVs at the state bid price of $52,000 each, including all equipment and new city branding.

Approval of a professional services agreement with the Center for Economic Development Law to review and possibly update the city's Tax Increment Financing district, capped at $30,000.

Formal acceptance of the Main Street Streetscape project, which was completed 8.9% over budget due to unforeseen infrastructure issues, with maintenance bond to be put into effect.

Approval of a new 10-year land lease agreement between the Shawnee Airport Authority and Johnny Knievel DBA Brown Derby Driving, with updated boundaries and a slight rent increase.

Authorization for staff to purchase various Neptune water meters and associated parts from HD Supply Water Works for $99,984.04 to replace standard meters with radio-read versions.

Authorization for staff to purchase 25 loads of Aqualung and 10 loads of Caustic Soda from HCI Brent AG Southwest Inc. for $201,000, providing approximately six months of water treatment chemicals.

Purchase of 3 Police Interceptor SUVs

Authorization to purchase three 2017 Ford Interceptor SUVs at the state bid price of $52,000 each, totaling $156,000.

Professional Services Agreement for TIF District Review

Agreement with Center for Economic Development Law to review and update the city's Tax Increment Financing district, with an estimated cost capped at $30,000.

Main Street Streetscape Project Overrun

The Main Street Streetscape project was completed 8.9% over its initial bid due to unforeseen underground infrastructure. Overrun costs will be covered by street department funds and the Authority for water/sewer related expenses.

July Sales Tax Report

Sales tax collected in July (for June) was $1,537,000, and use tax was $128,540. Sales tax was up from July 2016 but just met the current budget.

Purchase of Neptune Water Meters

Authorization to purchase various Neptune water meters and associated parts from HD Supply Water Works for $99,984.04 to replace standard meters with radio-read versions.

Purchase of Water Treatment Chemicals

Authorization to purchase 25 loads of Aqualung and 10 loads of Caustic Soda from HCI Brent AG Southwest Inc. for $201,000, providing approximately six months of water treatment chemicals.

Consider approval of the consent agenda

Approval of the consent agenda, with items C2 and K pulled for separate discussion.

Item C2: Add flexible delineator devices along the centerline of Highland west of Harrison

Discussion regarding adding flexible delineator devices, with a request to defer action for further consideration by the traffic commission.

Item K: Request authorization to advertise bids for the Santa Fe parking lot improvement project

Authorization to advertise bids for the Santa Fe parking lot improvement project, addressing concerns about neighboring property access during planning.

Presentation by City Manager to Employee of the Month Sabrina Hutchinson

Recognition of Sabrina Hutchinson as the Employee of the Month for her dedicated service as a custodian at City Hall.

Consider Oklahoma Municipal Retirement Fund lump sum payment from defined benefit plan for Zain Clause

Approval of a lump sum payment from the defined benefit plan for Zain Clause.

Consider Oklahoma Municipal Retirement Fund lump sum payment from defined benefit plan for Daniel Morrell

Approval of a lump sum payment from the defined benefit plan for Daniel Morrell.

Authorize staff to purchase three 2017 Ford interceptor SUVs at state bid price of fifty two thousand dollars each

Authorization for staff to purchase three fully equipped 2017 Ford Interceptor SUVs at the state bid price, including new city branding.

Consider approval of a professional services agreement with Center for Economic Development Law to review and possibly update the city's tax increment financing district

Approval of an agreement with the Center for Economic Development Law to review and potentially update the city's TIF district, with a cost cap of $30,000.

Consider acceptance of the main streets streetscape project and placing maintenance bond into effect

Formal acceptance of the Main Street Streetscape project, which was completed 8.9% over budget due to unforeseen underground infrastructure.

Acknowledged sales tax report received in July

Review of the sales tax report for July (reflecting June collections), showing an increase from the previous year but just meeting budget projections.

City Manager Report

Report on the successful IFYR, progress on the conference center remodel and Fire Station 2 demolition, and police department grant applications.

Approval of the consent agenda (Airport Authority)

Approval of the consent agenda for the Shawnee Airport Authority meeting.

Discussion and consideration of approving a new lease between the Shawnee Airport Authority and Johnny Knievel DBA Brown Derby Driving

Approval of a new 10-year land lease agreement with Brown Derby Driving, including updated property boundaries and a slight rent adjustment.

Authorize staff to purchase several various size Neptune water meters and associated parts from HD supply water works in the amount of ninety nine thousand nine hundred eighty four dollars and four cents

Authorization to purchase R900 radio-read water meters and parts for replacement, enhancing safety on high-traffic roads.

Authorize staff to purchase 25 loads of aqualung and ten loads of caustic soda from HCI Brent AG Southwest Inc in the amount of $201,000

Authorization for a bulk purchase of water treatment chemicals (Aqualung and Caustic Soda) to cover approximately six months of supply.