Meeting Summary
The City Commission approved a revised change order for expo modifications, saving over $9,000. Key decisions included settling litigation, authorizing a penalty proposal, and approving an agreement for a city website redesign. The Commission also approved a Memorandum of Understanding with the State Land Office for master planning a significant undeveloped property, and several rezonings and a final plat.
Key Decisions & Votes
Consent Agenda Approval
02:20The consent agenda, excluding item 1.E, was approved.
Expo Modifications Change Order
04:00A revised change order for expo modifications was approved, reducing the cost to $26,514 from an initial $35,583.
Litigation Settlement (Wesley Treece)
12:50A motion was approved to settle pending litigation with Wesley Treece for an authorized amount.
Penalty Proposal Acceptance (Midwest Employees)
13:50Legal counsel was authorized to accept a penalty proposal from Midwest employees.
City Website Redesign Agreement
19:50An agreement with Revised for the complete redesign of the city's website was approved for $43,500, with a fixed annual maintenance fee for five years.
MOU with State Land Office
39:00A Memorandum of Understanding with the State Land Office for master planning and potential public improvements on undeveloped land was approved, with a term of 24 months for planning phases.
Rezone 1215 East Ferrell Street
45:40An ordinance to rezone property at 1215 East Ferrell Street with a conditional use permit to allow for a manufactured home was approved.
Rezone 14 North Kickapoo Street
49:50An ordinance to rezone property at 14 North Kickapoo Street from R-1 to C-3 Highway Commercial District was approved.
Final Plat for Vitas Park
53:40The final plat for the Vitas Foundation headquarters at 1500 East Independence Street was approved with six conditions.
Reinstatement of Municipal Court Failure to Appear Ordinance
01:17:00An ordinance to reinstate Chapter 12, Section 13 of the city zoning code, concerning municipal court failure to appear, was approved.
Emergency Clause for Ordinance
01:17:50An emergency clause for the ordinance reinstating the municipal court failure to appear provision was approved.
Airport Authority Consent Agenda
01:28:00The Airport Authority consent agenda was approved.
Municipal Authority Consent Agenda
01:29:30The Municipal Authority consent agenda was approved.
Upcoming Community Events
Force in the City Reveal Party
5 PM, outside Shawnee Public Library on Philadelphia Street
Third Friday Downtown Block Party
Downtown Main Street, partnering with Community Renewal
Blue Zones Project Kick-off
PAC at Shawnee High School
Cops and Kids Event
Downtown
Financial Matters
Expo Modifications Change Order
Approval of a revised change order for expo modifications, reducing the cost from $35,583 to $26,514, resulting in a savings of over $9,000.
Settlement of Litigation
Authorization to settle pending litigation with Wesley Treece.
Penalty Proposal from Midwest Employees
Authorization for legal counsel to accept a penalty proposal.
City Website Redesign Agreement
Approval of a contract with Revised for a complete website redesign, including annual maintenance for five years. The total five-year cost is $67,100, with an initial approval for $43,500.
MOU with State Land Office for Master Planning
Approval of an MOU for master planning undeveloped land. While no immediate financial commitment beyond staff time, the agreement contemplates a 50/50 cost split for future public improvements, subject to further negotiation and approval.
Public Comments
Two individuals spoke during public comments. One announced an upcoming library event and her departure as librarian, while the other highlighted several upcoming downtown community events.
Coming Up
Deadlines
- Decision on November ballot items (charter changes, Ward 6 election) by next meeting or first meeting in September.
Watch For
- Further research and discussion on election items, including charter changes for terms of office and voting by ward.
- Engineering items for Fire Station #2 to be presented at the next meeting.
- Future public meetings for park planning efforts.
- Research into broadening qualifications for city board members.
Announcements
- Marcus from Shawnee Public Library announced her departure and introduced Peggy Cook as the interim librarian.
- The City Manager reported that wayfinding signs are nearing completion and installation will begin late August/early September.
- Progress is being made on Fire Station #2, with engineering items expected at the next meeting.
- The City has several board openings (Planning Commission, Traffic Commission, Beautification Committee) and encourages citizens to apply.
- Park planning efforts are progressing, with work starting on Optimus Park and Dean Widen Park, and future public meetings planned.
- A Commissioner noted the progress on the Dominos convenience store construction.
- A Commissioner provided a warning about severe weather precautions, referencing a recent tornado in Tulsa.
- A Commissioner mentioned reports on the hot air balloon event and a senior citizen dance.
Agenda Summary
1. Consideration and approval of consent agenda
Approval of routine items, with item 1.E pulled for separate discussion.
1.E. Change order for expo modifications
Consideration of a revised change order for construction modifications at the expo, reducing the cost by over $9,000.
3. Agreement with Revised for website redesign
Consideration of an agreement with Revised, a firm from Troy, Michigan, for the complete redesign of the city's website, including annual maintenance for five years.
4. Memorandum of Understanding with State Land Office
Consideration of an MOU with the State of Oklahoma Commissioners of the Land Office for master planning, engineering, and installation of public improvements on approximately 250-300 acres of undeveloped land south of I-40.
5. Rezone with conditional use permit for 1215 East Ferrell Street
Public input and consideration of an ordinance to rezone property at 1215 East Ferrell Street to allow for a manufactured home.
6. Rezone 14 North Kickapoo Street
Public input and consideration of an ordinance to rezone property at 14 North Kickapoo Street from R-1 Single-Family Residential District to C-3 Highway Commercial District.
7. Final plat for Vitas Park
Consideration of a final plat for the Vitas Foundation headquarters located at 1500 East Independence Street.
8. Potential action regarding election items
Discussion regarding potential election items, including charter changes for election processes, clarifying terms of office, and a Ward 6 Commissioner election.
9. Ordinance amending city zoning code to reinstate municipal court failure to appear
Discussion and possible action on an ordinance to reinstate Chapter 12, Section 13 of the city zoning code, concerning municipal court failure to appear.
10. City Manager's report
Report from the City Manager on various city projects and initiatives.
11. Commissioner comments
Opportunity for Commissioners to provide comments or updates.
12. Adjournment
Adjournment of the City Commission meeting.
13. Executive Session
Motion to enter executive session to discuss pending litigation and a penalty proposal.
Airport Authority Consent Agenda
Consideration and approval of the Airport Authority consent agenda.
Municipal Authority Consent Agenda
Consideration and approval of the Municipal Authority consent agenda.