Meeting Summary
The City Council approved a conditional use permit for a bed-and-breakfast and an agreement with Excel Auction for surplus city property. A significant AARP grant was acknowledged for a mini traffic circle, and a change order for the Fire Station #2 renovation was approved with a directive for further cost negotiation. The Parks and Recreation department also presented an expanded schedule of community programs and events.
Key Decisions & Votes
Planning Board Recommendation Denial
01:30The City Council adopted the Planning Board's recommendation to deny a specific request, which had been pulled from the consent agenda.
Vice Mayor Appointment
03:00Commissioner Harried was re-appointed to continue his term as Vice Mayor.
Rezone for Bed-and-Breakfast
14:50An ordinance was approved to rezone property at 16712 Mangino Road with a conditional use permit, allowing for a single-unit bed-and-breakfast.
Surplus Property Auction Agreement
16:30An agreement with Excel Auction was approved to auction surplus city property, with a 10% seller's fee for items under $1000.
Fire Station #2 Rehab Change Order
24:00Change Order #1 for $40,597 was approved for Fire Station #2 renovations, with a strong recommendation for the city manager and fire chief to negotiate further cost reductions due to concerns about overhead charges.
Upcoming Community Events
Third Friday Downtown Block Party
Downtown, coincides with 'Boo on Bell'.
OBU NCAA Swim Meet
3 PM at the municipal pool.
Team Talent Show
Auditorium.
Movie 'Friday the 13th'
Auditorium, $5 admission.
Movies in the Park - Back to the Future
7:30 PM at Kidspace.
Movies in the Park
7 PM at Wygant Park.
Yappy Hour
6 PM at the dog park.
Doggie Dip Day
$5 per dog.
PJ's with Santa
Auditorium.
Veterans Day Pie Baking Contest
Community Center.
Financial Matters
AARP Community Challenge Grant
Grant funding for the installation of a mini traffic circle at Byrne Street and Chapman Avenue.
Change Order #1 for Fire Station #2 Rehab Project
Approved a change order to correct deficiencies in the steel structure of Fire Station #2, with a directive for the city manager and fire chief to negotiate further cost reductions.
September Sales Tax Report
Sales tax deposit for September was $1,493,000, a slight increase of $2,500 compared to the previous year.
Lowe's 'Hero Grant' for Animal Shelter
Grant funding to completely rehab the animal shelter, including flooring, cabinets, countertops, landscaping, and cosmetic improvements.
Public Comments
One citizen, Holly, spoke about the success of the recent Third Friday Downtown Block Party and invited the community to the next event on October 20th, which will coincide with 'Boo on Bell'.
Coming Up
Deadlines
- AARP mini traffic circle project must be completed by November 1st.
- Photo contest submissions are open for the next two weeks, with winners announced early to mid-October.
Watch For
- Full accounting of first-quarter revenues at the next meeting.
- New city website slated to launch in December.
- Next contract for professional street evaluation expected at the next meeting, with completion winter/spring 2018.
- ODOT grant for MacArthur Street sidewalks project starting in 2018.
- Announcement regarding other development projects at the 'Domino project' site hoped for before year-end.
Announcements
- Jared Jackson from the Street Department was recognized as Employee of the Month for assisting a citizen.
- Shawnee received a $9,936 AARP Community Challenge Grant for a mini traffic circle at Byrne Street and Chapman Avenue, being the only recipient in Oklahoma.
- The Cops and Kids event was a significant success with over 1500 participants and is hoped to become an annual event.
- The municipal pool had its best season yet in 2017 with over 40,000 participants.
- Visit Shawnee, in partnership with the city, is hosting a photo contest with cash prizes; submissions are open for the next two weeks.
- The animal shelter will receive a $75,000 Lowe's 'Hero Grant' for a complete rehabilitation, including interior and exterior improvements.
- The Parks and Recreation department is expanding programming to include open gym time, CPR classes, Power Hour aerobics, movies in the park, and 'Yappy Hour' at the dog park, and is exploring a bi-annual newsletter.
Agenda Summary
Consent Agenda (with exception of item L2)
Adoption of routine items on the consent agenda.
Item 11B (from consent agenda)
Consideration of the Planning Board's recommendation to deny a specific request.
Item 3 - Commission Appointment of the Vice Mayor
Appointment of Commissioner Harried to continue his term as Vice Mayor.
Item 4 - Presentation by City Manager and Employee of the Month
Recognition of Jared Jackson from the Street Department as Employee of the Month.
Item 5 - Presentation and Acknowledgment of AARP Community Challenge Grant
Acknowledgment of a $9,936 grant for a mini traffic circle at Byrne Street and Chapman Avenue.
Item 6 - Public Hearing and Consideration of an Ordinance to Rezone with Conditional Use Permit
Rezone property at 16712 Mangino Road to allow for a bed-and-breakfast.
Item 7 - Discussion, Consideration, and Possible Action to Approve an Agreement with Excel Auction
Approval of an agreement to auction surplus city property.
Item 8 - Consider Approval of Change Order Number One for Fire Station Number Two Rehab Project
Approval of a change order for structural deficiencies found during the Fire Station #2 renovation.
Item 9 - Acknowledge Sales Tax Report for September
Review of the sales tax deposit for September.
Item 10 - City Manager Report
Updates on various city projects, events, and initiatives, including Cops and Kids, pool attendance, photo contest, street and sidewalk projects, development, and animal shelter rehabilitation.
Item 11 - Administrator's Reports
Report from Parks and Recreation on current and upcoming programs and events.