Meeting Summary
The City Commission approved the fiscal year 2018-2019 insurance rates, with the city absorbing the health insurance increase for non-union employees. One rezoning request was approved, while two others were deferred to a later date. The Airport Authority approved funding for runway repairs and new lease agreements, and the Municipal Authority received a preliminary budget presentation focused on conservative spending for an upcoming $33 million plant rehabilitation project.
Key Decisions & Votes
Rezoning 4900 North Harrison Avenue
06:30The request to rezone property at 4900 North Harrison Avenue from C3 to PUD was deferred to the June 18th, 2018 meeting.
Rezoning 3946 North Kickapoo Avenue
09:30The ordinance to rezone property at 3946 North Kickapoo Avenue from R1 single-family residential to C3 highway commercial was approved to facilitate further commercial development.
Rezoning 3954 Lord Kickapoo Avenue
10:10The request to rezone property at 3954 Lord Kickapoo Avenue from C2 to PUD was deferred to the June 18th, 2018 meeting.
FY 2018-2019 Insurance Rates and Employee Health Insurance Costs
16:40The fiscal year 2018-2019 insurance rates for BlueCross BlueShield, Delta Dental, and Vision Service Plan were approved, and the city will absorb the health insurance rate increase for non-union employees.
Airport Runway Repair Funding
32:30Authorization was granted for the city manager to execute a letter of interest to accept capital funds from the Oklahoma Aeronautics Commission for an $807,000 project to fix and reseal the airport runway, with the city contributing 5% of the cost.
Lease Agreement with Red Cloud Aviation LLC
34:40A proposed lease agreement with Red Cloud Aviation LLC for mezzanine space at the Shawnee Regional Airport terminal was approved to support their expansion as a certified 145 repair station.
Amendment to Lease with Fly OK Air LLC
36:20Staff was authorized to amend the existing lease with Fly OK Air LLC to address a water billing issue, ensuring the small business is not responsible for water usage from a public spigot used by other tenants.
Agreement with Heartland Aviation for Public Display
39:40A one-year agreement with Heartland Aviation was approved for a public aviation memorabilia display in the Shawnee Regional Airport terminal, at no cost to the airport, to educate the public about aviation job opportunities.
Upcoming Community Events
Indoor Graffiti Show
6:30 PM - 9:30 PM at Studio 112 and a Half, downtown Shawnee on Main Street. Open to the public.
Swimming Pool Opening
Details available on the city's website and in the Shawnee Outlook.
Financial Matters
FY 2018-2019 Insurance Rates
Approval of health, dental, and vision insurance rates. The city will absorb the 2.8% health insurance rate increase for non-union employees.
Street and Alley Fund
A small fund primarily supported by motor vehicle and excise taxes, which is underfunded and requires general fund support for street lights.
911 Fund
Used for 911 dispatch operations, equipment, and a recent remodel of over $500,000.
Oil and Gas Fund
Primarily generates revenue from permits with no significant recent expenses.
Stan Youre Fund
A small fund related to animal services, with a balance of approximately $19,000.
Hotel-Motel Fund
Collects a 5% tax, used for administration fees and annual audits.
Police Sales Tax Fund
Part of the third-penny sales tax, transferred to the general fund to help cover police department expenses.
Fire Sales Tax Fund
Part of the third-penny sales tax, transferred to the general fund to help cover fire department expenses.
Airport Runway Repair
Project to fix cracks and reseal the airport runway, with the city contributing 5% of the total cost.
Preliminary SMA Budget FY 2018-2019
Presentation of the preliminary budget for the Shawnee Municipal Authority, with total expenses of $15.398 million and revenues of $18 million, including anticipated loan proceeds for plant rehabilitation.
Water Plant Rehab Project
A major project for water plant rehabilitation, with an estimated total cost of $33 million and an anticipated $5 million loan from OWRB next fiscal year.
Estimated Debt Service
Projected annual debt service for a $30 million loan over 20 years for the water plant project.
Existing SMA Debt
Overview of current outstanding debts for the Shawnee Municipal Authority, including a PCB loan (paying off 2023), a $5.4 million OWRB loan, and a $14 million loan (paying off 2031).
Public Comments
One citizen addressed the commission to announce an upcoming indoor graffiti art show in downtown Shawnee, highlighting it as a unique community event.
Coming Up
Tabled
- Rezoning property located at 4900 North Harrison Avenue (Case PO518) was deferred to the June 18th, 2018 meeting.
- Rezoning property located at 3954 Lord Kickapoo Avenue (Case POA218) was deferred to the June 18th, 2018 meeting.
Deadlines
- Sales tax increase proposal vote on June 26th.
Watch For
- A report on the progress of the merger between the Chamber of Commerce and the Shawnee Economic Development Foundation is requested for a future agenda.
- Future discussions on exploring self-insurance options for the city's health plans.
- Plans for the renewal and repair of city tennis courts, potentially with a five-year guarantee and school involvement.
Announcements
- May is proclaimed as Better Hearing Month.
- May is proclaimed as Community Action Agencies Month.
- May is proclaimed as National Police Memorial Day.
- The Fire Station construction is progressing well, with a potential completion date of May 28th.
- The city's new website is receiving positive feedback and is working very well.
- The city's swimming pool is scheduled to open Memorial Day weekend.
- The city manager offered to speak to community groups regarding the upcoming sales tax proposal vote on June 26th.
Agenda Summary
Consent Agenda
Approval of routine administrative items for the City Commission.
Citizens Participation
Opportunity for citizens to address the commission on matters not on the agenda.
Mayor's Proclamations
Proclamations for Better Hearing Month, Community Action Agencies Month, and National Police Memorial Day.
Public hearing and consideration of an ordinance to rezone property located at 4900 North Harrison Avenue from C3 Highway Commercial District to PUD Planned Unit Development (Case PO518)
Consideration of a rezoning request by TLP Associates Inc.
Public hearing in consideration of the ordinance to rezone property located at 3946 North Kickapoo Avenue from R1 Single-Family Residential District to C3 Highway Commercial District (Case PO918)
Consideration of a rezoning request by Darrin Sparkman to facilitate commercial development.
Public hearing in consideration of the ordinance to rezone property located at 3954 Lord Kickapoo Avenue from C2 Suburban Office Commercial District to PUD Planned Unit Development (Case POA218)
Consideration of a rezoning request by Kirk Kelly.
Consider approval of fiscal year 2018-2019 insurance rates for BlueCross BlueShield, Delta Dental, and Vision Service Plan and approved payment of the rate increase for health insurance for non-union employee group by the city
Review and approval of insurance rates and the city's absorption of health insurance cost increases for non-union employees.
Presentation preliminary budget for small and miscellaneous funds for fiscal year 2018-2019
Presentation of the initial budget for various small and miscellaneous city funds.
New Business (City Commission)
Discussion of new topics brought forth by commissioners.
Consent Agenda (Shawnee Airport Authority)
Approval of routine administrative items for the Shawnee Airport Authority.
Discussion and consideration and execution of a letter of interest to accept capital funds from the Oklahoma Aeronautics Commission
Authorization to accept capital funds for airport runway repairs.
Discussion of consideration of proposed lease agreement between the city of Shawnee and Red Cloud Aviation LLC
Consideration of a lease agreement for mezzanine space at the airport terminal for Red Cloud Aviation's expanded services.
Discussion and consideration of a request to amend existing lease between the city of Shawnee and Fly OK Air LLC
Request to amend a lease to address water billing issues for a public spigot.
Discussion and consideration request to execute an agreement between the city of Shawnee and Heartland Aviation governing a public aviation memorabilia display
Consideration of an agreement for a public aviation display at the airport terminal.
New Business (Shawnee Airport Authority)
Discussion of new topics brought forth by the Airport Authority.
Consent Agenda (Shawnee Municipal Authority)
Approval of routine administrative items for the Shawnee Municipal Authority.
Presentation of preliminary Shawnee Municipal Authority budget for fiscal year 2018-2019
Presentation of the initial budget for the Shawnee Municipal Authority, including plans for a major plant rehabilitation.
New Business (Shawnee Municipal Authority)
Discussion of new topics brought forth by the Municipal Authority.