November 6, 2018 City Commission Meeting

Routine administrative items were approved without discussion.

A lump sum payment from the Oklahoma Municipal Retirement Fund defined benefit plan for Steven ELLs was approved.

A resolution was approved to establish and provide compensation for the acting municipal judge, Nicholas C. Atwood, during his interim period.

The resolution to adopt a Complete Streets policy was tabled for further discussion and vetting by the Commission and staff, citing financial concerns and the need for more thorough review.

A resolution approving a joint use facilities agreement between the City of Shawnee and Shawnee Public Schools was adopted.

An ordinance amending the municipal code to regulate the use of tobacco and vapor products was approved, along with its emergency clause.

An ordinance to annex 1.57 acres owned by the North Rock Creek School Board was approved, with the condition of zoning it C2 limited office commercial.

The city's financial advisors were directed to begin the bid process for a bank-qualified tax-exempt financing of up to $10 million for various capital projects.

The consideration of bids for a city manager executive search firm was deferred to a future date to allow commissioners and a subcommittee to review the proposals.

The consent agenda for the Shawnee Airport Authority was approved.

Items A and B of the Shawnee Municipal Authority consent agenda were approved.

Item C of the Shawnee Municipal Authority consent agenda was deferred to a future date for staff study.

General Fund Balance

Citizen Tom Claybrook reported a reduction of the general fund balance from $4,391,000 on July 1st to $610,982 by October 29th, an 86% drop in four months, and requested an explanation.

Capital Projects Financing

The city is moving forward with a bank-qualified tax-exempt financing of up to $10 million for public safety, streets, and Parks and Recreation capital projects, leveraging favorable interest rates.

Water and Wastewater Treatment Plant Upgrades

A master plan presentation detailed necessary upgrades for the water treatment plant ($7 million), Northside wastewater treatment plant ($13.5 million), and Southside wastewater treatment plant ($18-20 million), totaling an estimated minimum of $38 million. This will necessitate future water, sewer, and trash rate increases.

Street Maintenance

An engineering report indicated that $3 million annually is needed to maintain the current street quality, but the city currently spends about half that, meaning street quality cannot be maintained at current budget levels.

Item 1: Consider approval of the consent agenda

Approval of routine administrative items.

Item 2: Presentation by animal control

Presentation introducing an adoptable pit mix named Chelsea.

Item 3: Citizens participation

Public comments on various topics including Complete Streets, Safe Street Shawnee campaign, and city finances.

Item 4: Consider Oklahoma Municipal Retirement Fund lump sum payment for Steven ELLs

Approval of a lump sum payment from the defined benefit plan.

Item 5: Discussion, consideration and possible approval of a resolution of the mayor and the City Commission that establishes and provides for compensation of the acting municipal judge Nicholas C Atwood

Setting compensation for the acting municipal judge.

Item 6: Consider resolution to adopt Complete Streets policy

Discussion and consideration of a policy to design and maintain streets for all modes of transportation.

Item 7: Consider resolution to adopt a joint use facilities agreement with Shawnee Public Schools

Formalizing an agreement for shared use of active use areas between the city and public schools.

Item 8: Discussion, consideration, possible approval of an ordinance amending article 5 of chapter 15 of the Shawnee Municipal Code to regulate use of tobacco products and vapor products and also providing for severability codification and repealer and declaring an emergency

Amending municipal code to regulate tobacco and vapor product use, deferred from a previous meeting.

Item 9: Public hearing and consideration an ordinance to approve the annexation of 1.57 acres owned by North Rock Creek School Board located at forty two 308 Garrett's Lake Road

Annexation of land for a future administrative building for North Rock Creek School Board, with a condition to zone it C2 limited office commercial.

Item 10: Discussion and possible action to move forward with proposed financing related to capital projects

Directing financial advisors to begin the bid process for a bank-qualified tax-exempt financing up to $10 million for capital projects.

Item 11: Consider bids request for proposals for a city manager executive search

Review of bids for an executive search firm for a new city manager.

Item 12: Administrative report engineering projects

Information on street capital improvements, street evaluation results (PCI rating), and annual maintenance costs.

Shawnee Airport Authority - Consent Agenda

Approval of routine administrative items for the Airport Authority.

Shawnee Municipal Authority - Consent Agenda (Items A and B)

Approval of routine administrative items for the Municipal Authority.

Shawnee Municipal Authority - Consent Agenda (Item C)

Item C of the consent agenda.

Shawnee Municipal Authority - Presentation by CH Guernsey and company regarding the master plan professional services

Detailed presentation on the condition and necessary upgrades for the city's water treatment plant, Northside wastewater treatment plant, and Southside wastewater treatment plant, including estimated costs and future rate increases.