May 7, 2019 City Commission Meeting

The council accepted the committee's recommendation to not renew the contract in its current form, opening it for further review and negotiation during budget discussions.

The council accepted the committee's recommendation to not renew the contract in its current form, initiating negotiations and further review before the June 30th expiration.

The council approved the renewal of the contract with Safe Events for Families, reimbursing expenses up to $63,000.

The council accepted the committee's recommendation to not renew the contract in its current form, allowing for renegotiation and review within the upcoming budget process.

Ordinance approved to rezone property at 4011 North Kickapoo Avenue from R1 single-family to C3 highway commercial for retail development.

Approved the preliminary plat for The Grove retirement homes, re-platted as a single lot on the east side of Union Avenue to address infrastructure requirements for a senior community.

Approved the final plat for The Grove retirement homes, following the preliminary plat approval.

Ordinance approved to amend flood damage prevention standards, adopting new FEMA maps effective May 16th, which will generally reduce floodplain areas.

Emergency clause approved for the Flood Damage Prevention Ordinance for immediate effectiveness.

Ordinance approved to amend Chapter 6 Aviation of the Municipal Code, updating minimum standards for airport operations and procedures, including drone regulations, to comply with FAA guidance.

FY2018 Financial Statement Audit

Received an unmodified (clean) audit opinion on financial statements and federal grant compliance. No material weaknesses in internal control.

FY2018 Audit Findings

Repeat findings included budget appropriations exceeding budgeted amounts in General Fund, Public Safety, and Culture & Recreation, and negative fund balances in General Fund, Street M&I, and Hotel-Motel Tax Fund.

Government-wide Net Position

Total net position has slightly decreased over the last three years. An unrestricted deficit of approximately $22 million is noted, primarily due to pension liabilities and accrued compensated absences, though a positive net position of over $3 million exists when adjusted.

General Fund Performance

FY2018 general fund revenues were $2.4 million below budget, and expenditures exceeded budget by $1 million, largely due to personnel costs. FY2019 general fund is projected to be in balance, with personnel costs reduced to around 85% of revenues.

FY2020 Small Fund Budget Briefings

Detailed review of various restricted funds including Street M&I, E-911, Revolving Oil & Gas, Economic Development, Spay and Neuter, Hotel-Motel Surcharge, Police Sales Tax, Fire Sales Tax, TIF, Drug Forfeiture, Gifts and Contributions, and Cemetery Care funds, outlining their purpose, anticipated revenues, and expenditures.

Approval of Consent Agenda

Standard consent agenda items.

Presentation by Animal Control of the Pet of the Week

Weekly pet presentation.

Approval of community service contract review committee recommendations for items 4c, 4d, 4e

Approval of recommendations for contracts not individually discussed.

Consider renewal of contract with Historic Shawnee Alliance

Review of contract for fiscal year 2019-2020.

Consider renewal of contract with Senior Citizens of Shawnee Inc.

Review of contract for fiscal year 2019-2020.

Consider renewal of contract with Safe Events for Families

Review of contract for fiscal year 2019-2020, with reimbursement up to $63,000.

Consider renewal of contract with Visit Shawnee Inc.

Review of contract for fiscal year 2019-2020.

Rezoning property at 4011 North Kickapoo Avenue

Rezone from R1 single-family district to C3 highway commercial district for retail development.

Approval of preliminary plat for The Grove retirement homes

Re-platted for single lot on east side of Union Avenue for senior community development.

Approval of final plat for The Grove retirement homes

Final approval for the re-platted senior community development.

Amend Article 3 Flood Damage Prevention Chapter 14

Adopting new FEMA maps and updating flood damage prevention standards.

Emergency clause for Flood Damage Prevention Ordinance

Emergency clause for immediate effectiveness of the Flood Damage Prevention Ordinance.

Amend portions of Shawnee Municipal Code Chapter 6 Aviation

Updating minimum standards for airport operations and procedures to comply with FAA guidance.

Extended Audits and Budget Brief

Presentation of FY2018 audit results and FY2020 small fund budget briefings.