Meeting Summary
The City Council approved the appointment of Ashley Neil as the new Finance Director and City Treasurer, and officially offered the City Manager position to Chance Allison. Key decisions included approving an architect for the police department's new facility renovation and several rezonings for commercial and residential developments. The interim City Manager, Eric, delivered a farewell address highlighting significant achievements during his tenure.
Key Decisions & Votes
Consent Agenda Approval
01:00The consent agenda, containing routine items, was approved.
Vice-Mayor Appointment
02:20Commissioner James Harris was appointed as Vice-Mayor.
Finance Director and City Treasurer Appointment
02:50Ashley Neil CPA was approved as the new Finance Director and appointed as City Treasurer.
Architecture Services for Police Department Renovation
07:40A proposal from TAP Architecture for design services for the renovation of 912 East Independence, the future police department facility, was approved.
Motorola Credit Corporation Lease Renewal
11:00A resolution authorizing the renewal of the lease payment agreement with Motorola Credit Corporation for dispatch and radio equipment was approved.
Year-End Budget Amendments for FY 2018-19
12:50The final year-end budget amendments for the 2018-2019 fiscal year were approved.
Rezoning at 4900 North Harrison Avenue
14:00An ordinance to rezone property at 4900 North Harrison Avenue from C3 Highway Commercial to PUD Planned Unit Development for commercial use was approved, with specific restrictions.
Plat Approval for Retail Development at 4900 North Harrison Avenue
17:50Plat approval for a 4.52-acre retail development at 4900 North Harrison Avenue was granted.
Rezoning at 3939 North Kickapoo Avenue
18:20An ordinance to rezone property at 3939 North Kickapoo Avenue from PUD Planned Unit Development to C3 Highway Commercial for retail development was approved.
Preliminary Plat for Friendship House Development
22:00Approval was given for a preliminary plat for a 3-acre single-family residence development, including a new Friendship House, at the southwest corner of North Bryan Avenue and East Main Street.
Senior Citizen Center Renovation Bids
23:40Consideration of bids for vinyl tile and carpet installation at the Senior Citizen Center was tabled to the next Commission meeting.
Airport Authority Consent Agenda
40:40The Shawnee Airport Authority's consent agenda was approved.
Airport Authority Engineering Services Contract
41:00A contract for professional engineering services with H.W. Lochner Incorporated for airport projects, with fees to be negotiated on a project-by-project basis, was approved.
Airport Authority Late Fees
43:00The establishment of a 5% monthly late fee on unpaid balances for hangar/land lease space and billable accounts for fuel and oil was approved.
Shawnee Municipal Authority Consent Agenda
44:00The Shawnee Municipal Authority's consent agenda was approved.
Shawnee Municipal Authority Year-End Budget Amendment for FY 2018-19
44:00A year-end budget amendment for the Shawnee Municipal Authority for fiscal year 2018-19, covering workers' compensation and revenue adjustments, was approved.
City Manager Appointment
45:30Chance Allison was offered the City Manager position, effective August 2nd at 5:30 PM, with a salary of $135,000, to be formalized in a contract.
Upcoming Community Events
Shawnee Forward Reception for Chance and Eric
4:00 PM to 6:00 PM at the Shawnee Forward office.
Financial Matters
Ashley Neil as Finance Director and City Treasurer
Appointment of Ashley Neil, a CPA with experience from OBU and the Office of Management and Enterprise Services, to lead the city's finances.
Motorola Credit Corporation Lease Payment
Approval of the sixth of seven annual lease payments for dispatch consoles, mobile/portable radios, and radio repeater site upgrades.
Year-End Budget Amendments for FY 2018-19
Final adjustments to the budget for the previous fiscal year to reconcile accounts and pay remaining bills.
Senior Citizen Center Renovation Bid
A single bid was received from Brian's Flooring for the replacement of carpet and installation of tile in the Senior Citizen Center.
Monthly Sales Tax Report
July sales tax receipts totaled approximately $2,068,000, which is 1.24% over the projected budget. Use tax collections were 89% higher than the previous year, attributed to internet sales.
Shawnee Municipal Authority Year-End Budget Amendment for FY 2018-19
Budget amendment to cover increases in workers' compensation expenditures and adjust revenue for debt service.
Public Comments
One citizen, Nellman Browning, spoke in favor of the rezoning request for 3939 North Kickapoo Avenue, explaining that the existing PUD restrictions had previously hindered property sales. No other public comments were made during the citizen participation period or other public hearings.
Coming Up
Tabled
- Bids for the purchase and installation of vinyl tile and carpet for the Senior Citizen Center were tabled to the next Commission meeting.
Deadlines
- Final payment for the Motorola Credit Corporation lease is due in fiscal year 2021.
Watch For
- Re-examination of VSI funding.
- Development of the train depot as a community centerpiece.
- Continued efforts to address the vagrancy issue in Shawnee.
- Development of multi-million dollar lakefront property for residential or recreational/retail purposes.
Announcements
- Newly promoted Shawnee Police Department officers were recognized: Captain John Goff, Lieutenant Ethan Reeves, Lieutenant George Stafford, and Lieutenant Lloyd Fulton.
- Interim City Manager Eric delivered a farewell address, highlighting significant achievements during his tenure, including the Expo remarketing, AMR infrastructure, $60M bonding for water/wastewater facilities, budget balancing, and new police/fire equipment.
- Shawnee Forward will host a come-and-go reception for Chance and Eric on July 23rd from 4:00 PM to 6:00 PM at the Shawnee Forward office.
- A Commissioner addressed public concerns regarding the 2018 audit, clarifying that all budget transfers were legal, had a clear paper trail, and no laws were broken or money missing.
Agenda Summary
Citizen's Participation
Opportunity for citizens to address the Commission.
Approval of the consent agenda
Approval of routine items on the consent agenda.
Presentation of animal control pet of the week
Presentation of 'Copper', a male dog available for adoption.
Appointment of Vice-Mayor
Consideration of a motion to appoint Commissioner James Harris as Vice-Mayor.
Approval of the interim city manager's hiring of Ashley Neil CPA as Finance Director and appointment as City Treasurer
Consideration of the hiring and appointment of Ashley Neil to the roles of Finance Director and City Treasurer.
Presentation of newly promoted City of Shawnee Police Department officers
Recognition of Captain John Goff, Lieutenant Ethan Reeves, Lieutenant George Stafford, and Lieutenant Lloyd Fulton on their promotions.
Presentation and consideration of proposal for architecture and design service for TAP Architects for the renovation of 912 East Independence
Consideration of a proposal from TAP Architecture for design services for the renovation of 912 East Independence, intended to become the new police department facility.
Consider a resolution authorizing the lease payment of Motorola Credit Corporation
Consideration of a resolution to renew the lease purchase agreement with Motorola Credit Corporation for dispatch consoles and radio equipment, representing the sixth of seven annual payments.
Consideration of year-end budget amendments for fiscal year 2018 and 19
Consideration of the final budget amendments for the 2018-2019 fiscal year.
Public hearing, consideration of ordinance to rezone property located at 4900 North Harrison avenues from c3 highway commercial reason to a commercial pub in Planned Unit development for the purpose of a commercial development
Public hearing and consideration of an ordinance to rezone approximately 5 acres at 4900 North Harrison Avenue from C3 Highway Commercial to PUD for commercial development, with specific restrictions.
Consider a technification they'll approve will claim their platform on a retail development 4.52 acres track 4900 North Harrison Avenue for the purpose of commercial development
Consideration of plat approval for a 4.52-acre retail development at 4900 North Harrison Avenue, following the rezoning.
Pelvic hearing consider an ordinance rezone the property located at 3939 north cape you Avenue from PUD Planned Unit development to c3 highway commercial development for the purpose of retail development
Public hearing and consideration of an ordinance to rezone property at 3939 North Kickapoo Avenue from PUD to C3 Highway Commercial for retail development.
Consider approval of preliminary flat furrowing Hill South addition three acres located at southwest corner of North Bryan Avenue East Main Street for the purpose of a single-family residence development for construction of Friendship House
Consideration of a preliminary plat for a 3-acre tract at the southwest corner of North Bryan Avenue and East Main Street for a single-family residence development, including a new Friendship House.
Consider bids purchase and installation of vinyl tile and carpet for the senior citizen center
Consideration of bids for the purchase and installation of vinyl tile and carpet at the Senior Citizen Center.
Monthly sales tax report from City Treasurer
Presentation of the monthly sales tax receipts report.
Interim City Manager's report
Interim City Manager Eric's farewell remarks and summary of achievements during his tenure.
Commissioners comments
Comments from the City Commissioners.
Discussion consideration and possible action to enter into executive session for the discussion related to the employment of a city manager
Discussion and possible action to enter into executive session regarding the employment of a city manager.
Consider matter discussing the executive session relate to the employment of city managers
Consideration of matters discussed in executive session related to the employment of a city manager.