Meeting Summary
The City Council approved several community service contract renewals, including those for Central Oklahoma Transit System, Safe Events for Families, and Shawnee Forward, with some contracts renewed at 90% of requested funding due to financial uncertainty. A citizen's appeal regarding a privacy fence violation was denied, with the council affirming the code enforcement decision and advising the citizen to pursue a variance through the Zoning Board of Adjustment. The FY2021 budget hearing was postponed to June 8th. The Airport Authority approved declaring surplus property, increasing rental rates, and implementing an after-hours service fee, while deferring a lease-to-own agreement for a tractor.
Key Decisions & Votes
City Council Consent Agenda
04:50The City Council approved the consent agenda, which included routine administrative items.
Central Oklahoma Community Action Agency Transit Contract Renewal
07:50The contract with Central Oklahoma Community Action Agency Central Oklahoma Transit System for fiscal year 2020-2021 was renewed for $63,000.
Safe Events for Families (SAIF) Contract Renewal
11:50The contract with Safe Events for Families for fiscal year 2020-2021 was renewed to reimburse expenses up to $56,700.
Shawnee Forward Contract Renewal
15:50The contract with Shawnee Forward for fiscal year 2020-2021 was renewed for $57,400, with one abstention due to a potential conflict of interest.
Jennifer Woolever Fence Appeal
35:50The appeal of an administrative order regarding the removal of a privacy fence at 809 West Main Street was denied, affirming the code enforcement decision. The applicant was advised to pursue a variance through the Zoning Board of Adjustment.
Shawnee Auto Mall Replat
37:50A replat of Shawnee Auto Mall Lot 2, Block 1 and Common Area A, combining two lots into one for a new dealership, was approved.
Belmont Park Commercial 2 Preliminary Plat
39:50The preliminary plat for Belmont Park Commercial 2, a 0.87-acre property rezoned for a medical facility, was approved.
Belmont Park Commercial 2 Final Plat
41:00The final plat for Belmont Park Commercial 2 was approved.
Wildwood Edition Preliminary Plat
42:50The preliminary plat for Wildwood Edition (formerly Woodsong Section 3), including a name change, was approved.
Airport Authority Consent Agenda
54:50The Shawnee Airport Authority approved its consent agenda.
Airport Surplus Property Resolution
58:50A resolution declaring certain items of personal property surplus and authorizing their sale at auction or disposal was adopted by the Airport Authority.
Airport Lease-to-Own Agreement for Field Equipment
1:07:50Discussion and consideration of a lease-to-own agreement for a used tractor for airport operations was deferred to the next meeting for more information.
Airport Rental Rates for FY 2020-2021
1:09:50The Airport Authority approved implementing higher rental rates for fiscal year 2020-2021, based on the Consumer Price Index.
Airport After-Hour Service Fee
1:16:50The Airport Authority approved implementing a $50 per hour fee for after-hours line and terminal services.
Airport Revised Hangar Lease Agreements
1:19:50The Airport Authority approved revised standard non-commercial hangar lease agreements and authorized staff to execute them for fiscal year 2020-2021.
Financial Matters
Central Oklahoma Community Action Agency Central Oklahoma Transit System Contract Renewal
Renewal of contract for transit services for FY 2020-2021.
Safe Events for Families (SAIF) Contract Renewal
Renewal of contract to reimburse expenses for events for FY 2020-2021.
Shawnee Forward Contract Renewal
Renewal of contract for economic development services for FY 2020-2021.
Airport Surplus Property
Resolution to declare old airport equipment (pickup trucks, crew car, fuel truck, tractor, mowers) as surplus for sale or disposal.
Airport Lease-to-Own Agreement for Field Equipment
Proposed lease-to-own agreement for a used tractor for airport operations.
Airport Rental Rates for FY 2020-2021
Increase in airport rental rates by 2.3% based on the Consumer Price Index.
Airport After-Hour Service Fee
Implementation of a fee for airport staff callback services outside normal business hours.
Public Comments
Two citizens addressed the council. One spoke about a privacy fence dispute with neighbors, citing harassment and police reports, requesting the fence be allowed to remain. The second citizen raised four questions regarding financial transparency of city-funded entities (SAIF, Shawnee Forward), potential conflicts of interest for commissioners, and the timeline for repairing the Santa Fe Depot roof.
Coming Up
Tabled
- Fiscal Year 2021 Budget Hearing (rescheduled for Monday, June 8th).
- Lease-to-own agreement for airport field equipment (tractor).
Watch For
- Jennifer Woolever's appeal to the Zoning Board of Adjustment regarding her privacy fence.
- Further discussion and decision on the airport tractor lease-to-own agreement at the next meeting.
Announcements
- Lake Thunderbird and the Expo were noted as busy community resources.
- Commissioners urged kindness and respect amidst current events, emphasizing working together.
- A peaceful march occurred in Shawnee, reflecting community values and good relations with the police department.
- The 'Cops and Kids' program was highlighted as a positive initiative.
- The Broadway project with the Avitus Foundation is no longer moving forward, with funds reallocated.
- The Avitus Foundation has provided significant grants to the City of Shawnee ($3.8 million since 2014 for various projects) and Shawnee Public Schools ($2 million), as well as $35 million for the hospital addition.
- Space X launch was mentioned as an impressive feat of science and collaboration.
- Work is ongoing at the police station.
- 15 storm sirens are currently installed in the city.
Agenda Summary
Item 2: Consider approval of consent agenda
Approval of routine administrative items.
Item 3a: Consideration and possible action to approve Community Service Contract Review Committee recommendations for fiscal year 2020 and 2021
Review and approval of recommendations for community service contracts, renewed at 90% of requests due to funding uncertainty.
Item 3a.A: Consider renewal of contract with Central Oklahoma Community Action Agency Central Oklahoma Transit System for fiscal year 2020-2021
Renewal of the contract for transit services.
Item 3a.B: Consider renewal of contract with Safe Events for Families (SAIF) for fiscal year 2020-2021
Renewal of the contract to reimburse expenses for events.
Item 3a.C: Consider renewal of contract with Shawnee Forward for fiscal year 2020-2021
Renewal of the contract for economic development services.
Item 4: Public hearing fiscal year 2021 budget
Public hearing for the proposed fiscal year 2021 budget.
Item 5: Discussion, consideration, possible action on Jennifer Woolever's appeal of an administrative order regarding the removal of privacy fence located at 809 West Main Street
Appeal of a code enforcement decision regarding a privacy fence found to be in violation of city code.
Item 6: Consideration of approval of a replat of Shawnee Auto Mall Lot 2, Block 1 and Common Area A
Approval of a replat for a 10.33-acre property to combine lots for a new dealership.
Item 7: Consideration of approval of a preliminary plat of Belmont Park Commercial 2
Approval of a preliminary plat for a 0.87-acre property rezoned for a medical facility.
Item 8: Consideration of approval of a final plat of Belmont Park Commercial 2
Approval of the final plat for the Belmont Park Commercial 2 property.
Item 9: Consideration of approval of a preliminary plat of Wildwood Edition (formerly Woodsong Section 3)
Approval of a preliminary plat for a 23.88-acre property, including a name change.
Airport Authority Item 1: Consider a motion to approve the consent agenda
Approval of routine administrative items for the Airport Authority.
Airport Authority Item 2: Consideration of a resolution declaring certain items of personal property surplus and authorizing sale of said items at auction or disposal
Resolution to declare old airport equipment as surplus and authorize its sale or disposal.
Airport Authority Item 3: Discussion and consideration lease-to-own agreement for field equipment
Discussion regarding a lease-to-own agreement for a used tractor for airport operations.
Airport Authority Item 4: Discussion and consideration of rental rates for fiscal year 2020 and 2021
Discussion and approval of updated rental rates for airport properties based on inflation.
Airport Authority Item 5: Discussion and consideration of implementing an after-hour service fee
Discussion and approval of a $50 per hour fee for airport staff services outside normal business hours.
Airport Authority Item 6: Discussion and consideration of revised standard non-commercial hangar lease agreements and authorized staff to execute standard non-commercial leases for fiscal year 2020-2021
Discussion and approval of updated standard lease agreements for non-commercial hangars and authorization for the city manager to execute them.