Meeting Summary
The City Council addressed several key issues, including approving an Emergency Solutions Grant application to combat homelessness and a services agreement to expand White Fox Scooters into the downtown area. A significant discussion regarding the formation of a Lake Advisory Committee was deferred for further planning and to establish clear parameters. The meeting also featured the recognition of the Shawnee 2020 student delegation and the city's official designation as a Purple Heart City.
Key Decisions & Votes
Consent Agenda Approval
30:00Approval of routine administrative items.
Vice Mayor Appointment
37:40Commissioner Aaron Rutherford was appointed as Vice Mayor.
Emergency Solution Grant Application
50:00Staff was authorized to submit an application for an Emergency Solution Grant to fund emergency shelter, rapid rehousing, and outreach staff for homeless services.
Interim City Manager Contract
51:40A contract was approved for Eric Benson to serve as Interim City Manager at his previous compensation rate, for a term ending October 30, 2021.
Engineering Services Contract (Kamik & Georgia)
57:00A contract for $85,000 was approved for engineering services for Kamik and Georgia gravity relief lines, aimed at eliminating existing lift stations and improving sewer service.
White Fox Scooters Agreement
1:06:00An agreement was approved to expand White Fox Scooters' dock-to-dock e-scooter service into the downtown area and surrounding community, with no cost to the city.
Shawnee Lake Advisory Committee
1:29:00Discussion and possible action to appoint a Lake Advisory Committee to assist in revisions of lake ordinances was deferred to a future meeting to allow for more specific planning and parameters.
Driveway Variance Request (Scooter's Coffee)
1:33:00A variance was approved for Scooter's Coffee to have a right-in/right-out driveway on Harrison Street, despite being closer than the minimum separation requirement from the intersection.
Demolition Order Appeal (801 S Beard St)
1:34:40The appeal for demolition of a structure at 801 South Beard Street was deferred for 30 days to allow the estate to address concerns or pull a demolition permit.
Rezoning (33001 Lake Road)
1:39:00Property was rezoned from A1 Rural Agricultural District to A1 Rural Agricultural District with a Conditional Use Permit for a wedding venue with the sale and consumption of alcoholic beverages on premises.
Rezoning (15515 Perry Road)
1:42:00Property was rezoned from A1 Rural Agricultural District to A1 Rural Agricultural District with a Conditional Use Permit for a garage cottage/guest house (accessory dwelling unit).
Rezoning (3715 N Kickapoo Ave)
1:45:00Property was rezoned from C2 Suburban Office Commercial District and R1 Single Family Residential District to C3 Commercial Highway District for a potential strip of retail/commercial office.
Year-end Budget Amendments (FY20-21)
1:46:40Year-end budget amendments for fiscal year 2020-2021 were approved as cleanup items.
Budget Amendments (FY21-22)
1:47:30Budget amendments for fiscal year 2021-2022 were approved as cleanup items.
Airport Authority Consent Agenda
2:00:10Approval of routine administrative items for the Airport Authority.
Municipal Authority Consent Agenda
2:00:40Approval of routine administrative items for the Municipal Authority.
Municipal Authority Year-end Budget Amendment (Fund 501)
2:01:10A year-end budget amendment for the Shawnee Municipal Authority Fund 501 was approved for cleanup of the fiscal year 2020-2021 budget.
Upcoming Community Events
IFRY Rodeo
Successful event, well-attended by dignitaries including Senator Langford, Secretary Arthur, Congresswoman Bice, and the Governor.
Car Show on Main Street
Main Street was 'rocking' with awesome cars.
Market on Main Street
Market was 'really cool' on Main Street.
Library Book Sale
Shoulder-to-shoulder attendance at the library.
Financial Matters
Emergency Solution Grant application
Application for $55,000 for emergency shelter (including $15,000 for hotel/motel vouchers, $30,000 for landlord incentives), $85,000 for additional program staff, $5,800 for HIMS licenses and outreach incentives, and $14,500 for administrative costs.
Engineering services for Kamik and Georgia gravity relief lines
Contract with HUB for design, construction administration, and bidding for two new sewer line projects, funded by American Rescue Plan.
Edward Burns Memorial Grant
Application for a Department of Justice grant, split with the Sheriff's office, to purchase 15 new body cameras for the police department.
Monthly Sales Tax and Budget Reports
July sales tax came in approximately 15% higher than projections, use tax was approximately 44% above projections. General fund revenues exceeded projections, and expenditures were under budget.
Year-end budget amendments (FY20-21)
Routine cleanup items for the end of the fiscal year.
Budget amendments (FY21-22)
Cleanup items for the fiscal year 2021-2022 budget.
Year-end budget amendment for Shawnee Municipal Authority Fund 501
Routine cleanup items for the end of the fiscal year for the Municipal Authority.
Public Comments
Citizens raised concerns about the location and safety of the new kayak dock, questioned the legality of planning commission votes and vice mayor appointments, and advocated for the establishment of a lake advisory committee. Support was voiced for White Fox Scooters' expansion and a new park adoption program. A business owner appealed a demolition order, highlighting issues with vandalism, homelessness, and drug trafficking, and requested city outreach for the homeless. Support for Commissioner Weaver was also expressed.
Coming Up
Tabled
- Discussion and possible action to appoint a Shawnee Lake Advisory Committee (deferred to a future meeting for specifics)
- AWM Real Estate and LLC's appeal of an administrative order regarding the demolition of the structure located at 801 South Beard Street (deferred to second meeting in August)
Watch For
- Airport development proposal from KSNL Aero (request to be placed on future agenda)
- Search for a permanent City Manager
- New hires to replace Ashley and Tim Burke
Announcements
- Jake Flood, an 8th-grade student, called the meeting to order.
- Pastor Ben Hill from Frontline Church provided the invocation.
- An Animal Welfare Officer was recognized for their professional and compassionate response to a dog incident.
- The Shawnee 2020 student teacher delegation for the exchange trip to Nikaho, Japan, was introduced and recognized, though their trip was canceled due to COVID-19.
- Master Chief Larry Van Skyver presented a Purple Heart City plaque, officially recognizing Shawnee as a Purple Heart City.
- City Manager Chance Allison is leaving the city.
- Tim Burke, Business Development expert, is leaving Shawnee.
- The IFRY Rodeo was a successful event for the community.
- Main Street had a successful weekend with a car show, market, and library book sale.
Agenda Summary
Item 1 Citizen Participation
Opportunity for citizens to address the commission on various topics.
Item 2 Consider approval of consent agenda
Approval of routine administrative items.
Item 3 Pet of the Week
Presentation of a dog named 'She' available for adoption from the animal shelter.
Item 4 Introduction of Shawnee 2020 student teacher delegation for exchange trip to Nikaho, Japan
Recognition of students selected for an exchange trip that was canceled due to COVID-19.
Item 5 Presentation of Purple Heart City plaque by Master Chief Larry Van Skyver
Official recognition of Shawnee as a Purple Heart City.
Item 6 Commission appointment of Vice Mayor per Article 3 Section 6 of the City Charter
Discussion and vote on the appointment of a Vice Mayor.
Item 7 Discussion and consideration to allow staff to submit an application for Emergency Solution Grant from Oklahoma Department of Commerce
Authorization for staff to apply for a grant to fund homeless services including shelter, rapid rehousing, and outreach.
Item 8 Discussion and consideration of a contract with Eric Benson to serve as Interim City Manager
Approval of a contract for interim city manager services.
Item 9 Discussion and consideration of contract with Holloway Updike and Bellin Inc. (HUB) for engineering services for Kamik and Georgia gravity relief lines
Approval of a contract for engineering services to eliminate existing sewer lift stations.
Item 10 Discussion and consideration of a services agreement with White Fox Scooters Inc.
Approval of an agreement to expand e-scooter services in the city.
Item 11 Discussion and possible action to appoint a Shawnee Lake Advisory Committee to assist in revisions of the lake ordinances
Discussion on forming a committee to review and revise lake ordinances.
Item 12 Discussion and consideration of a variance request for a minimal minimum separation between proposed driveway and the Harrison and Independence Street intersection
Request for a variance for a new driveway for Scooter's Coffee.
Item 13 Discussion and consideration of AWM Real Estate and LLC's appeal of an administrative order regarding the demolition of the structure located at 801 South Beard Street
Appeal of an administrative order concerning a demolition.
Item 14 Public hearing and consideration of an ordinance to rezone property located at 33001 Lake Road
Rezoning request for a wedding venue with alcohol sales.
Item 15 Public hearing and consideration of an ordinance to rezone property located at 15515 Perry Road
Rezoning request for a garage cottage/guest house.
Item 16 Public hearing and consideration of an ordinance to rezone property located at 3715 North Kickapoo Avenue
Rezoning request for a commercial highway district.
Item 17 Consideration of year-end budget amendments for fiscal year 2020 to 2021
Approval of routine budget adjustments.
Item 18 Consideration following budget amendment for fiscal year 2021-2022
Approval of routine budget adjustments.
Item 19 Acknowledge monthly sales tax and budget reports
Review of sales tax and budget performance.
Item 20 Administrative report (Edward Burns Memorial Grant)
Report on the application for the Edward Burns Memorial Grant for body cameras.
Item 21 New Business
Opportunity for new items to be introduced.
Airport Authority Item 1 Consider approval of the consent agenda
Approval of routine administrative items for the Airport Authority.
Airport Authority Item 2 New Business
Opportunity for new items to be introduced for the Airport Authority.
Municipal Authority Item 1 Consider approval of consent agenda
Approval of routine administrative items for the Municipal Authority.
Municipal Authority Item 2 Consideration of a year-end budget amendment for fiscal year 2020 to 2021 for Shawnee Municipal Authority Fund 501
Approval of routine budget adjustments for the Municipal Authority.