Meeting Summary
The City Council approved the fiscal year 2022-2023 budget and implemented a temporary public safety fee of $1.65 per utility account to fund three additional firefighters. A presentation on the city's financial health showed a significant improvement in its performator rating. Discussions also covered long-term public safety funding options and the ongoing Santa Fe Depot revitalization efforts.
Key Decisions & Votes
City Budget Approval FY2022-2023
41:00The City of Shawnee's budget for the fiscal year 2022-2023 was approved and formally adopted, excluding SMA and SAA budgets which were handled separately.
Public Safety Fee Implementation
1:05:00An ordinance was approved to add a temporary public safety fee of $1.65 per month per utility account to fund three additional firefighters and associated equipment. This fee will be reviewed annually.
Shawnee Forward Agreement
54:00The agreement with Shawnee Forward for economic development services was approved, maintaining funding at $295,000 and declining an additional $102,000 request for an incentive program.
Community Renewal Pottawatomie County Agreement
56:00An agreement with Community Renewal Pottawatomie County was approved to provide community events (Boonanza and Downtown Christmas Parade) with $65,000 in funding.
PUD Rezoning Deferral (West Macarthur Street)
1:16:00A request to rezone approximately 8.79 acres north of West Macarthur Street and east of Acme Road to a Planned Unit Development (PUD) was deferred to the August 18th City Commission meeting.
Workers' Compensation Claim Expenses (Jeff Rogers)
1:53:00Following an executive session, the City Manager was authorized to make necessary purchases per the agreement regarding an existing workers' compensation claim for Jeff Rogers.
Upcoming Community Events
Juneteenth Celebration
Commemorated with a proclamation, parade, prayer service, and events in partnership with CPN and the Historical Society, celebrating Black American heritage in the Dunbar Heights Historic Neighborhood.
Boonanza
Community event to be provided by Community Renewal Pottawatomie County.
Downtown Christmas Parade
Community event to be provided by Community Renewal Pottawatomie County.
Financial Matters
2021 Performer Report
Crawford Associates presented the city's financial performator report, showing an increase in overall score from 6.4 to 8.1, indicating excellent financial health and success for fiscal year 2021.
General Fund Budget Amendment
Approved appropriation of revenue for police vehicle repairs, police grant expense, city manager services, legislative consulting services, and fire vehicle repairs.
City of Shawnee Budget for FY2022-2023
The city's budget for the fiscal year July 1, 2022, through June 30, 2023, was approved and formally adopted.
Public Safety Protection Districts and General Obligation Bonds Presentation
Information was provided on potential new revenue streams through property taxes for public safety, including a projection that five mills could generate approximately $1,040,000 annually.
Agreement with Central Oklahoma Community Action Agency (COCAA)
Funding for public transportation services was increased from $75,000 to $80,000 annually.
Agreement with Shawnee Forward
Funding for economic development services was maintained at $295,000, with an additional request for $102,000 for an incentive program not approved.
Agreement with Community Renewal Pottawatomie County
Funding of $65,000 was approved for Community Renewal to provide Boonanza and Downtown Christmas Parade events.
Public Safety Fee
A temporary public safety fee of $1.65 per month per utility account was approved to fund three additional firefighters, estimated to generate $231,000 annually.
Monthly Sales Tax and Budget Reports
Sales tax revenue for the year-to-date is up 5.42% above prior year actuals, despite a 5.23% decrease from the prior month (April).
Airport Authority Budget for FY2022-2023
The Shawnee Airport Authority budget for the fiscal year July 1, 2022, through June 30, 2023, was approved and formally adopted.
FAA Grant for Improved Drainage Project (Airport)
A grant offer from the FAA for the Improved Drainage Project at Shawnee Regional Airport was accepted. The airport authority's portion of design engineering services is estimated at $11,800.
Municipal Authority Budget for FY2022-2023
The Shawnee Municipal Authority budget for the fiscal year July 1, 2022, through June 30, 2023, was approved and formally adopted.
Public Comments
Three citizens provided comments. Topics included concerns about crime, homelessness, the Expo committee's operations, Shawnee Forward's contract, the historical significance of Dunbar Heights, and critical understaffing issues within the Shawnee Fire Department, citing NFPA standards and budget cuts.
Coming Up
Tabled
- Public hearing and consideration of an ordinance to rezone property located on approximately 8.79 acres north of West Macarthur Street and east of Acme Road (PUD01-22) deferred to the August 18th City Commission meeting.
Watch For
- Annual review and evaluation of the public safety fee by the City Commission.
- Further discussions and strategies for long-term sustainable funding for public safety, including potential property tax options.
- Next steps for the Santa Fe Depot revitalization, including finalizing a vision statement, developing funding and marketing strategies, and scheduling design/construction phasing.
- Periodic updates on the Santa Fe Depot revitalization process at future commission meetings.
Announcements
- Melvin J. Trimble, a Grove School student, opened the meeting.
- Animal Control presented 'Legend' as the pet of the week, a 10-week-old shepherd mix, with adoption fees waived.
- Mayor Ed Bolt issued a proclamation commemorating Juneteenth and recognizing the Dunbar Heights Historic Neighborhood.
Agenda Summary
Item 1: Citizen Participation
Citizens addressed concerns regarding crime, homelessness, the Expo committee, Shawnee Forward's contract, Dunbar Heights history, and firefighter staffing levels.
Item 2: Consent Agenda
Approval of routine administrative items.
Item 3: Presentation by Animal Control to present Pet of the Week
Animal Control presented 'Legend,' a 10-week-old shepherd mix puppy, as the pet of the week and provided shelter updates.
Item 4: Mayor Proclamation on commemorate Juneteenth Dunbar Heights Historic Neighborhood
Mayor Ed Bolt read a proclamation commemorating Juneteenth and recognizing the Dunbar Heights Historic Neighborhood.
Item 5: Presentation of the 2021 Performer by Crawford Associates
Frank Crawford presented the 2021 performator report, indicating a significant improvement in the city's financial health from 6.4 to 8.1.
Item 6: Consideration of a budget amendment for Fund 001 General Fund
Appropriation of revenue for police vehicle repairs, police grant expense, city manager services, legislative consulting services, and fire vehicle repairs.
Item 7: Consideration or approval of the City of Shawnee budget for fiscal year 2022-2023
Approval of the city's general fund budget for the upcoming fiscal year.
Item 8: Consideration of resolution adopting the budget for the City of Shawnee Oklahoma for the period of July 1 2022 through June 30 2023
Formal adoption of the city's budget for the specified fiscal year.
Item 9: Presentation on Public Safety Protection Districts in General Obligation Bonds by Bank of Oklahoma Financial Securities
Presentation on newly authorized public safety protection districts and general obligation bonds as potential long-term funding sources for public safety, including property tax implications.
Item 10: Consideration of agreement with Central Oklahoma Community Action Agency Central Oklahoma Transit System for fiscal year 2022-2023
Approval of an agreement with COCAA/COTS for public transportation services, with funding increased to $80,000.
Item 11: Consideration agreement with Shawnee Forward for fiscal year 2022-2023
Approval of an agreement with Shawnee Forward for economic development services, maintaining funding at $295,000 and excluding additional incentive program funding.
Item 12: Consideration agreement with Community Renewal Pottawatomie County for fiscal year 2022 to 2023
Approval of an agreement with Community Renewal to provide community events (Boonanza and Downtown Christmas Parade) with $65,000 in funding.
Item 13: Consideration of an amendment to agreement for engineering services with Holloway Updike and Bellin Inc. (HUB) for Canic and Georgia Gravity Relief Line
Amendment to reduce the contract scope and price by $22,500 due to the Georgia Street relief line not being feasible for construction.
Item 14: Public hearing and consideration of an ordinance to re-zone property located at 1414 North Kennedy Avenue
Rezoning property from I2 Light Industrial District to C3 Highway Commercial District for Valor Pace, a health company.
Item 15: Public hearing and consideration of an ordinance to rezone property located on approximately 8.79 acres north of West Macarthur Street and east of Acme Road
Request for a Planned Unit Development (PUD) rezoning, deferred to allow the applicant to align the statement of intent with the preliminary plat.
Item 16: Consideration of an ordinance amending portions of Shawnee Municipal Code Chapter 26 Utilities by adding and adopting a public safety fee
Ordinance to establish a temporary public safety fee on utility accounts to fund additional firefighters.
Item 17: Consideration of resolution updating the city fee schedule by setting the monthly rate of the public safety fee
Resolution setting the monthly rate of the public safety fee at $1.65 per account.
Item 18: Consideration of an ordinance amending portion of the Shawnee Municipal Code Chapter 23 Solid Waste by adding and adopting a public safety fee
Ordinance to apply the public safety fee to customers who only have solid waste sanitation services.
Item 19: Consideration or resolution updating the city fee schedule by setting the monthly rate of the public safety fee pursuant to Chapter 23 Article 2 Section 23-28
Resolution setting the monthly rate of the public safety fee for solid waste-only customers at $1.65 per account.
Item 20: Consideration of a resolution declaring certain real property located at 419 North Kickapoo is surplus
Declaring property at 419 N Kickapoo surplus and authorizing staff to advertise for sealed bids for its sale.
Item 21: Consideration of resolution declaring certain real property located at 412 South Kickapoo Avenue that surplus
Declaring property at 412 S Kickapoo Avenue surplus and authorizing staff to advertise for sealed bids for its sale.
Item 22: Acknowledge monthly sales tax and budget reports
Review of sales tax and budget reports, noting sales tax is up 5.42% year-to-date despite a slight dip from the prior month.
Item 23: Administrative Reports on Santa Fe Depot
Report on the Santa Fe Depot visioning process, community feedback, and next steps for preservation and revitalization.
Item 24: New Business
No new business items were introduced.
Item 25: Commissioner's Comments
Commissioners provided comments on various topics including Juneteenth, financial health, public safety funding, and the Santa Fe Depot.
Item 26: Consider an executive session and possible action on the existing workers compensation claim expenses for Jeff Rogers
Motion to enter executive session to discuss a workers' compensation claim.
Item 27: Consider matters discussed in executive session regarding an existing workers compensation claim expenses for Jeff Rogers
Authorization for the City Manager to make necessary purchases per the agreement related to a workers' compensation claim.
Airport Authority Item 1: Consider approval consent agenda
Approval of routine administrative items for the Airport Authority.
Airport Authority Item 2: Consideration and approval Shawnee Airport Authority budget for fiscal year 2022 to 2023
Approval of the Shawnee Airport Authority budget for the upcoming fiscal year.
Airport Authority Item 3: Consideration of resolution adopting a budget for the Shawnee Airport Authority for the period of July 1 2022 through June 30 2023
Formal adoption of the Airport Authority budget.
Airport Authority Item 4: Consideration or resolution accepting a grant offer from the U.S. Department of Transportation Federal Aviation Administration (FAA) for the Improved Drainage Project
Acceptance of an FAA grant offer for the Improved Drainage Project at Shawnee Regional Airport.
Airport Authority Item 5: Consideration of a proposal that provide design engineering services in support of Federal Aviation Administration (FAA) Airport Improvement Program for Improved Drainage Project
Approval of a proposal for design engineering services from Lochner Engineering for the Improved Drainage Project.
Airport Authority Item 6: New Business
No new business items were introduced for the Airport Authority.
Municipal Authority Item 1: Consider approval of consent agenda
Approval of routine administrative items for the Municipal Authority.
Municipal Authority Item 2: Consideration of approval of the Shawnee Municipal Authority budget for fiscal year 2022 to 2023
Approval of the Shawnee Municipal Authority budget for the upcoming fiscal year.
Municipal Authority Item 3: Consideration or resolution adopting the budget for Shawnee Municipal Authority for the period of July 1 2022 through June 30 2023
Formal adoption of the Municipal Authority budget.
Municipal Authority Item 4: New Business
No new business items were introduced for the Municipal Authority.