Meeting Summary
The City Commission approved a $750,000 grant for the Main Street reconstruction project and a professional services agreement for the Shawnee Twin Lakes master plan. A significant bid of over $4.7 million was awarded for the Woodland Veterans Park Improvement project. Several rezoning requests were approved, and the monthly sales tax report showed collections significantly above projections. The Small Business Administration also presented information on federal disaster loans.
Key Decisions & Votes
Consent Agenda
06:30Approval of routine administrative matters.
ODFA Funding Agreement for Main Street Reconstruction
15:30Acceptance of a grant up to $750,000 from the Oklahoma Development Finance Authority for the Main Street reconstruction project, benefiting 72 downtown businesses.
Shawnee Twin Lakes Master Plan Agreement
17:00Approval of a 9-month professional services agreement with Halff Associates Inc. for the development of a master plan for Shawnee Twin Lakes, including public input and environmental protection.
Rezoning 502 North Beard Avenue
29:00Ordinance to rezone 502 North Beard Avenue from C2 (limited office) to R2 (medium density residential) to allow for residential development, specifically a legal duplex.
Rezoning 1303 West Farrell Street
33:00Ordinance to rezone 1303 West Farrell Street from A1 (rural agricultural) to C3 (highway commercial) to facilitate future commercial development in the south part of town.
Rezoning 506 North Beard Avenue
37:00Ordinance to rezone 506 North Beard Avenue from C3 (highway commercial) to R2 (medium density residential) to allow the owner to rehab the existing structure and potentially build an accessory dwelling unit or duplex.
FY22-23 Budget Amendments
40:00Approval of four budget amendments, primarily housekeeping items for encumbrances from the previous fiscal year and the acceptance of the Avidus grant.
Woodland Veterans Park Improvement Project Bid Award
42:00Award of the Woodland Veterans Park Improvement project bid to Downey Contracting for $4,768,153, with construction expected to start in early September and last 300 days.
Sewer Project bids (Kamik area)
45:00Staff requested deferral of the bids for the Kamik area sewer project to a future meeting for further review.
Airport Authority Consent Agenda
1:05:00Approval of routine administrative matters for the Airport Authority.
Municipal Authority Consent Agenda
1:06:00Approval of routine administrative matters for the Municipal Authority.
Municipal Authority Budget Amendment FY22-23
1:07:00Approval of a budget amendment for the Shawnee Municipal Authority Fund 501 to appropriate fund balance for encumbrances from the prior fiscal year and additional transfers to the general fund.
Upcoming Community Events
Main Street Car Show
Featured approximately 180 cars, with busy restaurants and shops, food trucks, and craft vendors.
Main Street Block Party
Neighborhood Block Party
Rodeo
Reported as successful despite hot weather.
Financial Matters
ODFA Grant for Main Street Reconstruction
Grant funding for the Main Street bridge reconstruction project, utilizing a portion of participating businesses' payroll income taxes.
Budget Amendments FY22-23
Housekeeping adjustments for purchase orders carried over from FY22 to FY23, a delayed SMA transfer, and acceptance of the Avidus grant.
Woodland Veterans Park Improvement Project
Awarded bid to Downey Contracting for the park improvement project.
Monthly Sales Tax and Budget Reports
Sales tax collections are up approximately $329,000 (16.84%) over projected year-to-date, and tax collections are up $15,000 (5.73%) over budgeted projections year-to-date.
Municipal Authority Budget Amendment FY22-23
Budget amendment to appropriate fund balance for encumbrances from FY21-22 and additional transfers to the general fund due to timing issues.
Public Comments
Two citizens spoke during public comments. Topics included requests for clarification on the 'impact City report' and the Homeless Resource Center, concerns about the Santa Fe Depot's usage, the impact of Kickapoo widening on St. Benedict's steps, a request for a rodeo update, and a proposal for a charter change to the city's representative government format.
Coming Up
Tabled
- Sewer Project bids (Kamik area)
Deadlines
- 45th Street Phase 1 design completion (December this year)
- SBA Physical Damage Disaster Loan applications (August 29th this year)
- SBA Economic Injury Disaster Loan applications (March 29th next year)
Watch For
- Kickapoo Street project construction bids (August 1st meeting)
- Pavement overlays and panel replacements bid documents (next 2-3 months)
- Fire engine replacement options (next 2-3 months)
- Administrative report on Kickapoo expansion
Announcements
- The U.S. Small Business Administration is offering federal disaster loans for seven counties, including Potawatomi, with deadlines of August 29th for physical damage and March 29th next year for economic injury. Application centers are available.
- The Public Works department was recognized for their tireless work during hot weather and the recent rodeo.
- Citizens are encouraged to email city commissioners with issues for timely responses from staff.
- A Main Street car show with 180 cars, a block party on Main Street, and a neighborhood block party were successful community events.
- The Homeless Resource Center is opening this week to provide resources from agencies, not overnight housing.
Agenda Summary
Citizen participation
Citizens addressed concerns regarding the 'impact City report,' the nature of the Homeless Resource Center, the Santa Fe Depot's usage, potential impact on St. Benedict's steps from Kickapoo widening, and requested a charter change.
Consider approval of consent agenda
Approval of routine administrative matters.
Presentation by Animal Control to present pet of the week
Animal Control presented Vanilla Float, a 3-month-old puppy, as pet of the week, with a waived adoption fee.
Presentation by the United States Small Business Administration to present information on federal disaster loans
An SBA representative provided an overview of federal disaster loans available for homeowners, renters, businesses, and non-profits in Potawatomi and other counties affected by recent storms.
Consideration of a funding agreement between Oklahoma development Finance Authority and the city of Shawnee for the city of Shawnee P3 infrastructure project
Acceptance of a grant up to $750,000 from the Oklahoma Development Finance Authority for the Main Street reconstruction project.
Consideration of Professional Services agreement with halfff Associates Inc for the development of Shawnee Twin Lakes master plan
Approval of a 9-month professional services agreement with Halff Associates Inc. to develop a master plan for Shawnee Twin Lakes, focusing on recreation, commercial, residential uses, and environmental protection.
Public hearing and consideration of an ordinance to rezone property located at 502 North Beard Avenue from C2 limited office District to R2 medium density residential district case number rz08-22 applicants Rucker and Lugo
Rezoning request from C2 (limited office) to R2 (medium density residential) for 502 North Beard Avenue to allow for a legal duplex.
Public hearing and consideration an ordinance to rezone property located at 1303 West Farrell street from A1 rural agricultural District to C3 Highway commercial District case number rz09-22 Africanus K steel
Rezoning request from A1 (rural agricultural) to C3 (highway commercial) for 1303 West Farrell Street to allow for future commercial development.
Public Hearing in consideration of an ordinance to rezone property located 506 North Beard Avenue from C3 Highway commercial District to R2 medium density residential district case number RZ 1022 applicant Abraham Santana
Rezoning request from C3 (highway commercial) to R2 (medium density residential) for 506 North Beard Avenue to allow for residential development and potential additional housing.
Public hearing and consideration of an ordinance to rezone property located at 506 North Beard Avenue from R2 medium density residential district to R2 medium density residential district with a conditional use permit cep for an accessory dwelling unit Adu case number cup04-22 applicant Abraham Santana
Request for a Conditional Use Permit for an Accessory Dwelling Unit at 506 North Beard Avenue. The applicant withdrew the request.
Consideration of the following budget amendments for fiscal year 2022 to 2023
Approval of four budget amendments, including housekeeping items for prior fiscal year encumbrances and the acceptance of the Avidus grant.
Consider bids in this wooden Veterans Park Improvement project and we're going to award those today
Award of bid to Downey Contracting for the Woodland Veterans Park Improvement project for $4,768,153, with an estimated start in September and 300-day timeline.
Consider bids for Sewer Project (Kamik area)
Review of bids for a sewer project in the Kamik area.
Acknowledged monthly sales tax and budget reports
Review of monthly sales tax and budget reports, showing sales tax collections are up significantly over projections.
Quarterly half cent sales tax overview
Update on the half-cent sales tax program, detailing investments in public safety, streets, parks, and public facilities projects.
Lions Club ball fields
Update on the Lions Club Ball Fields lease agreement with the YMCA, clarifying maintenance responsibilities and addressing current restroom issues.
Santa Fe Depot update
Update on the Santa Fe Depot visioning process, indicating a desire for a museum in conjunction with other uses like a visitor center or community space, and outlining next steps for research and funding.
New business
No new business was introduced.
Consider approval of consent agenda (Airport Authority)
Approval of routine administrative matters for the Airport Authority.
New business (Airport Authority)
No new business was introduced for the Airport Authority.
Consider approval of consent agenda (Municipal Authority)
Approval of routine administrative matters for the Municipal Authority.
Consideration of a budget amendment for fiscal year 2022-2023 fund 501 Shawnee Municipal Authority front to appropriate fund balance for Shawnee Municipal Authority fund for encumbrances in fiscal year 2021-2022 which goods and services were not received in fiscal year 2021-2022 but will be received in fiscal year 2022-2023 also for additional transfers to general fund due to fiscal year 2021-2022 reduced actual transfers for issues of timing
Approval of a budget amendment for the Shawnee Municipal Authority Fund 501 to account for encumbrances from FY21-22 and additional transfers to the general fund.
New business (Municipal Authority)
No new business was introduced for the Municipal Authority.