August 16, 2022 City Commission Meeting

Approved rezoning 8.79 acres north of W MacArthur St and east of Acme Rd from R3/C2 to a Planned Unit Development (PUD) for a duplex office development. The PUD reduces allowed density and includes provisions for speed mitigation.

Awarded the bid for Kickapoo Street Sidewalk Improvements to EMC Services for $792,679.80. The project will create continuous sidewalks from I-40 to Farrell, with construction expected to start in October and last 180 days.

Approved the city's participation in the Janssen Oklahoma Subdivision Opioid Settlement Agreement.

Approved the city's participation in the Distributors Oklahoma Settlement Agreement.

Approved a Clean Water SRF loan from the Oklahoma Water Resources Board for $65,635,000 to fund the wastewater treatment project (Option 2). This decision enables the complete upgrade of the North Side plant and conversion of the South Side plant to a lift station, with a plan to present a sales tax vote to citizens to potentially supplant a utility fee increase.

Ratified the Shawnee Municipal Authority's action to approve and authorize the Clean Water SRF loan from the Oklahoma Water Resources Board for the wastewater treatment project.

Approved an ordinance to amend Chapter 26 of the Shawnee Municipal Code by adding a new section (26-30) for a utility improvement fee, specifically for funding capital improvements and debt services.

Approved a resolution to update the city fee schedule, setting a monthly utility improvement fee. This fee will start at $5 on March 1, 2023, and increase by $4.75 annually for four years, reaching $24 by March 1, 2027. This fee is intended to be supplanted by a sales tax if approved by voters.

Budget Amendment for Fire Clown Program

Approved a budget amendment to fund the fire clown program using prior year donations from the gifts and contributions fund.

Agreement for Kickapoo Street Sidewalk Inspection

Approved an agreement with Smith Roberts Baldischwiler LLC (SRB) for owner's representative inspection services for the Kickapoo Street Sidewalk Improvement Project.

Monthly Sales Tax and Budget Reports

Acknowledged monthly sales tax report showing 15% above projections and 8% above prior year actuals year-to-date. Expenditures are within budget. Use tax is down, but sales tax is up, indicating local shopping.

Clean Water SRF Loan for Wastewater Treatment Project

Approved a Clean Water SRF loan from the Oklahoma Water Resources Board for $65,635,000 to fund the wastewater treatment project. This is in addition to $51,000,000 previously secured.

Monthly Utility Improvement Fee Rate

Approved a resolution to implement a graduated utility improvement fee, starting at $5 on March 1, 2023, and increasing by $4.75 annually for four years, reaching $24 by March 1, 2027. This fee is intended to secure the wastewater treatment loan but may be rescinded if a sales tax is approved by voters.

Approval of Consent Agenda

Routine administrative items.

Presentation of Animal Control to present Pet of the Week

Presentation of Zara, a 7-8 week old puppy, and update on shelter activities.

Swearing in of Lindsay McNabb Fox as City Treasurer

Official swearing-in ceremony for the new City Treasurer.

Consideration of an ordinance the city of Shawnee Oklahoma amending certain portions of chapter eight article eight medical marijuana to comport with recent changes into state law and also providing for repealer codification and severability

Amending city code regarding medical marijuana to align with recent state law changes.

Public hearing and consideration of an ordinance to rezone property located on approximately 8.79 acres north of west macarthur street and east of acme road from r3 multi-family residential district and c2 suburban office commercial district to a pud planned unit development case number pud01-2 applicant j bentley investments llc represented by grubbs consulting llc deferred from july 5 2022 city commission meeting

Rezoning 8.79 acres for a duplex office Planned Unit Development (PUD).

Consideration a preliminary plant for belmont part 2 on approximately acres north of west macarthur street and east of acme road case number ppl02-22 applicant j bentley investments llc represented by grubbs consulting llc

Approval of the preliminary plat for Belmont Park 2, consisting of 22 lots on 8.79 acres.

Consideration or preliminary plot for shawnee twin lakes lake number one on approximately two um 2198 acres case number ppl03-22 applicant city of shawnee

Approval of a preliminary plat for Shawnee Twin Lakes Lake Number One to establish clear legal boundaries.

Consideration of final play for shawnee twin lakes lake number one on approximately 2198 acres case number fpl03-22 applicant city of shawnee

Approval of the final plat for Shawnee Twin Lakes Lake Number One.

Consideration of final plat for maple grove addition on approximately 13.49 acres north of east 39th street and approximately 500 feet east of north harrison avenue case number fpl 04-22 applicant 39th street project llc

Approval of the final plat for Maple Grove Addition, comprising 59 lots on 13.49 acres.

Consideration of a budget amendment for fiscal year 2022 2023 for fund 706 gifts and contributions to fund expenditures for the fire clown program using prior year donation

Budget amendment to fund the fire clown program using prior year donations.

Consider bids for kickapoo street sidewalk improvements

Awarding bid for Kickapoo Street Sidewalk Improvements to EMC Services.

Consideration agreement with smith roberts baldwiner llc srb for honors representative inspection services for kick through street sidewalk improvement project

Agreement with SRB for owner's representative inspection services for Kickapoo Street Sidewalk Improvement Project.

Knowledge monthly sales tax and budget reports

Review of monthly sales tax and budget reports.

Administrator reports

Update on Santa Fe Depot background research, potential uses, and restoration timeline.

Administrator reports

Update on the Love Your Block program's progress, community engagement, and mini-grant projects.

Consideration possible action enter into executive session for the purpose of discussion regarding national prescription opiate litigation northern district of ohio eastern division case number 117 17 md uh 2804 is authorized by 25 os 307 b4

Executive session for discussion regarding national prescription opiate litigation.

Consider matters discussing exactly do we need to yes we need to come back kind of escape his session officially yeah yeah yeah sorry just reconvene from our executive session so item 19 is considered matters discussed an executive session uh regarding litigation in the case regarding national prescription opiate litigation northern district of ohio eastern case case number 117 md 2804 as authorized by 25 os 307b 4

Consideration of matters discussed in executive session regarding national prescription opiate litigation.

Consideration a resolution in the city of shawnee to approve participation in the jansen oklahoma sub division opioid settlement agreement

Resolution to approve participation in the Janssen Oklahoma Subdivision Opioid Settlement Agreement.

Consideration a resolution of the city shawnee to approve participation in distributors oklahoma settlement agreement

Resolution to approve participation in the Distributors Oklahoma Settlement Agreement.

Consider and take action with respect to a resolution of the shawnee municipal authority the authority of approving and authorizing a clean water srf loan from the oklahoma water resources board and the total aggregate principal amount of 65 million 635 000 in approving the issuance of a promissory note in the total aggregate principal amount of 65 million 635 000 secured by a pledge of revenues and authorizing its execution approving and authorizing the execution of a loan agreement for a clean water srf loan designating a local trustee and approving and authorizing the execution of a trust agreement approving and authorizing the execution of a security agreement ratifying and confirming a lease agreement an operation in maintenance contract as amended approving various covenants approving and authorizing payment of fees and expenses and containing other provisions relating there too

Resolution to approve and authorize a Clean Water SRF loan from the Oklahoma Water Resources Board for the wastewater treatment project.

Consider uh i'm 22 is consider and take action with respect to a resolution of the board of commissioners of the city of shawnee oklahoma the city proving action taken by the shawnee municipal authority the authority authorizing issuance sale and delivery of its clean water srf promissory note the oklahoma water resources board gratifying and confirming a lease agreement and operation and maintenance contract as amended whereby the city leased its water and sanitary sewer systems to the authority and containing other provisions related there too

Resolution approving the action taken by the Shawnee Municipal Authority regarding the Clean Water SRF loan.

23 is consideration of an ordinance and measuring portions of the shawnee municipal code chapter 26 utilities by adding and adopting a utility improvement fee and providing for repeal providing for severability and providing for codification

Ordinance adding a utility improvement fee section to the city code.

9.24 consideration of a resolution updating the city fee schedule by setting the monthly rate of utility improvement fee pursuant to chapter 26 article 2 section 26-30 of the city code providing for re-adoption of the city fee schedule in whole

Resolution setting the monthly rate of the utility improvement fee.

Discussion a potential future sales tax vote

Discussion regarding a potential future sales tax vote to fund infrastructure improvements, including the wastewater treatment project.

Confirm action taken by city commission on agenda item number 23 with respect to an ordinance amending portions of the shawnee municipal code chapter 26 utilities by adding and adopting a utility improvement fee and providing for repeal providing for severability and providing for codification

Confirming City Commission's action on the ordinance to add a utility improvement fee to the city code.

Confirm action taken by city commission on agenda item number 24 with respect to a resolution updating the city fee schedule by setting the monthly rate of the utility improvement fee pursuant to chapter 26 article 2 section 26-30 of the city code and providing for a re-adoption of the city fee schedule in whole

Confirming City Commission's action on the resolution setting the monthly rate of the utility improvement fee.

Consider bids waste water system improvements

Consideration of bids for wastewater system improvements, deferred to September 6 SMA meeting.