Meeting Summary
The City Council approved significant budget amendments, including funding for police vehicles and addressing inadvertently excluded positions. They adopted a Memorandum of Understanding with the Citizen Potawatomi Nation for wastewater infrastructure transfer and approved a grant agreement for dam rehabilitation. Two rezoning requests were deferred to a later meeting, and bids for Shawnee Lake Dam improvements were rejected due to exceeding budget estimates. Discussions also covered a potential half-cent sales tax to replace a utility improvement fee and updates on the Santa Fe Depot and Unified Development Code project.
Key Decisions & Votes
MOU with Citizen Potawatomi Nation
09:40The City Council adopted a Memorandum of Understanding with the Citizen Potawatomi Nation for the phased transfer of wastewater infrastructure in the DNX area, with CPN proposing to build a lift station.
Purchase of Traffic Signal Control Cabinets
13:50The purchase of five traffic signal control cabinets from Signal Tech for an estimated total of $95,000 was approved to replace outdated and obsolete units.
High Hazard Potential Dams Grant Agreement
17:40A grant agreement with the Oklahoma Water Resources Board for the rehabilitation of high hazard potential dams was approved, providing a 65-35 cost split for field investigation and design up to $100,000.
Budget Amendments for FY 2022-2023
25:00Budget amendments totaling $1,028,825 were approved across several funds to cover increased costs for police vehicles, adjust for inadvertently excluded positions, fund prior year projects, allocate grant funds, and cover retiree health insurance.
Purchase of Police Vehicles
27:30The purchase of five Dodge Charger police vehicles for a total of $180,990 was approved, addressing increased costs and the impending halt of gas model production.
Shawnee Lake Dam Improvements Bids
32:00Bids for the Shawnee Lake Dam improvement project were rejected as both proposals significantly exceeded the city's budgeted amount and the engineer's estimate. Staff will explore alternative methods.
Municipal Authority Budget Amendment
1:33:00A budget amendment for the Shawnee Municipal Authority (SMA) was approved to fund expenditures for meter reader positions, retiree health insurance, and account for additional water sales revenue over budgeted estimates.
Upcoming Community Events
Downtown Block Party
Starting at 6 PM, downtown. Features Zumba, live music, martial arts demonstration, food trucks, and extended Coney Island hours.
Community Information Meeting on Homelessness
7 PM at Generations Church, 130 South Oklahoma Avenue.
Community Information Meeting on Homelessness
2 PM at Generations Church, 130 South Oklahoma Avenue.
Financial Matters
Purchase of five traffic signal control cabinets
Estimated total cost for replacing outdated traffic signal controller cabinets.
Rehabilitation of high Hazard potential dams Grant agreement
Grant agreement for field investigation and design of Lake Dam number one mitigation, with a 65-35 split. The city's portion is up to $35,000.
Budget amendments for fiscal year 2022 to 2023
Total amendments across several funds for police vehicles, position adjustments, prior year projects, grants, and retiree health insurance.
Purchase of five Dodge Charger police vehicles
Total cost for five new police vehicles at state bid price.
Shawnee Lake Dam improvements bids
Low bid received for the Lake Dam improvement project, which was rejected due to exceeding budget.
Monthly sales tax reports (September)
Sales tax collections for the month of September, which were 10% over projections.
Year-to-date sales tax collections
Total sales tax collections over year-to-date projections.
Proposed 0.5% sales tax for Capital Improvements
Estimated annual generation from a proposed half-cent sales tax to fund infrastructure capital improvements and debt service.
Meter maintenance fee annual collections
Annual amount generated by the meter maintenance fee, primarily covering loan payments for smart meter replacement.
SMA annual transfers to general fund
Amount transferred annually from the Shawnee Municipal Authority to the city's general fund for core municipal services.
Municipal Authority Budget Amendment
Budget amendment for SMA to fund expenditures for meter reader positions, retiree health insurance, and water sales revenue.
Public Comments
Five citizens addressed the council, raising concerns about property damage from city infrastructure, transparency in contract review, the ongoing presence of showers at the resource center, liens on burned properties, the increasing visibility of homelessness in various city areas, and issues with city maintenance (uncut grass, trash) and vehicle use. Calls were made for true representative government and a more organized approach to addressing the 'unhoused' population.
Coming Up
Tabled
- Rezone property at 1910 West Benedict Street (to October 17, 2022 commission meeting)
- Rezone property at 4029 and 4031 North Union Avenue (to October 17, 2022 City commission meeting)
Watch For
- Results of the Transportation Alternatives Grant application for Santa Fe Depot roof and building envelope (announced Spring)
- Continued development and release of Unified Development Code modules (over the next 12-14 months)
- A report from the homelessness coordinator on ongoing efforts and progress.
Announcements
- A Downtown Block Party will be held on Thursday, September 22nd, starting at 6 PM, featuring Zumba, live music by Shawna Russell, and a martial arts demonstration by Spherical Self-Defense.
- Two community information meetings on homelessness will be held at Generations Church (130 South Oklahoma Avenue): Tuesday, September 20th at 7 PM and Thursday, September 22nd at 2 PM.
- The Pottawatomie County Historical Society partnered with Gateway to Prevention and Recovery for a 'Walk for Recovery' event at the Depot, offering free museum entry to participants.
Agenda Summary
Citizen Participation
Public comments were received on various city issues including property damage, contract review, homelessness, city maintenance, and governance.
Consent Agenda
Approval of routine administrative items.
Consideration and Adoption of the memorandum of understanding between Citizen Potawatomi Nation and the City of Shawnee for the transfer of Wastewater infrastructure in the DNX area.
Agreement for phased transfer of wastewater utility lines, with CPN proposing to build a lift station.
Consideration the purchase of five traffic signal control cabinets estimated total of ninety five thousand dollars from Signal Tech.
Purchase to replace five outdated and obsolete traffic signal controller cabinets.
Public hearing and consideration of an ordinance to rezone property located at 1910 West Benedict Street from A1 rural agricultural District to R1 single family residential district case number RZ 11-22 applicant is Chris Cober.
Request to rezone property for single-family residential use. Applicant requested deferral for further discussion and development concept refinement.
Public hearing consideration of an ordinance to rezone property located at 4029 and 4031 North Union Avenue from R1 single family residential district to C3 Highway commercial District case number RZ 12-22 applicant David and Amy McDaniel.
Request to rezone two properties to Highway Commercial District. Applicant requested deferral to re-advertise with a full and complete legal description.
Consideration or Rehabilitation of high Hazard potential dams Grant agreement between city of Shawnee and Oklahoma Water Resources board.
Grant agreement for field investigation and design of Lake Dam number one mitigation, with a 65-35 cost split up to $100,000.
Consideration the following budget amendments for fiscal year 2022 to 2023.
Amendments totaling $1,028,825 across several funds for police vehicles, position adjustments, prior year projects, grants, and retiree health insurance.
Consideration and purchase of five Dodge Charger police vehicles at the state bid price of thirty six thousand one hundred ninety eight dollars each for a total of one hundred eighty thousand nine hundred ninety dollars from Bob Howard Jeep Chrysler Dodge.
Purchase of new police vehicles due to increased costs and impending production halt of gas models, with an estimated 10-12 month turnaround.
Consider bids Shawnee Lake Dam improvements.
Review of two bids for the Lake Dam improvement project, both exceeding the city's budgeted amount and engineer's estimate.
Acknowledged monthly sales tax reports.
Report on September sales and use tax collections, showing $2,146,092 collected, which is 10% over projections for the month and $828,559 over year-to-date projections.
Administrative reports.
Presentations on a potential half-cent sales tax to fund capital improvements, an overview of utility rates and fees, an update on the Santa Fe Depot redevelopment project, and a diagnostic report for the Unified Development Code project.
New business / Commissioners comments.
Commissioners provided comments and discussed various city matters, including homelessness, city maintenance, and the importance of updated codes.
Airport Authority Item 1: Considered approval of the consent agenda.
Approval of routine administrative items for the Airport Authority.
Airport Authority Item 2: New business.
No specific new business was discussed or acted upon.
Municipal Authority Item 1: Considered approval of consent agenda.
Approval of routine administrative items for the Municipal Authority.
Municipal Authority Item 2: Consideration a budget a member fiscal year 2022-2023 for fund 501 Shawnee Municipal Authority front to fund expenditures for meter reader positions and retiree health insurance and the addition of water sales revenue over budgeted estimates.
Budget amendment for SMA related to meter reader positions, retiree health insurance, and water sales revenue.
Municipal Authority Item 3: New business.
No specific new business was discussed or acted upon.