Meeting Summary
The City Council approved a change order for a street maintenance project and accepted federal CARES Act funding for rent and utility assistance, meal services, and homeless support. The 5-year Consolidated Plan for community development was also adopted. However, most Norman Forward project design amendments, including those for Reeves Park, Griffin Park, the Indoor Aquatic and Multiport Facility, the Senior Wellness Center, and the Adult Softball and Football Complex, were postponed pending the results of a community poll. The Ruby Grant Park project design amendment was approved.
Key Decisions & Votes
CARES Act Funding Acceptance
1:17:30Accepted $535,500 in federal CARES Act funding for rent and utility assistance, meal services, and homeless support programs.
5-Year Consolidated Plan and 1-Year Action Plan
1:56:00Approved the 5-year Consolidated Plan (2020-2024) and 1-year Action Plan for the CDBG and HOME Investment Partnership programs, totaling $1,323,190 for affordable housing and community development.
Reeves Park Design Amendment
2:50:00Postponed a $173,000 contract amendment for additional design services for the Reeves Park Sports Complex until after community polling results are available.
Griffin Park Design Amendment
2:54:30Postponed a $70,000 contract amendment for additional design services for the Griffin Park Sports Complex until after community polling results are available.
Ruby Grant Park Design Amendment
3:00:00Approved a $38,835 contract amendment for additional design services to complete the Ruby Grant Park project to its original scope.
Indoor Aquatic, Multiport, and Senior Wellness Center Design Amendment
3:17:00Postponed a $324,925 contract amendment for additional design services for the Indoor Aquatic and Multiport Facility and the Senior Wellness Center until after community polling results are available.
Adult Softball and Football Complex Design Amendment
2:54:30Postponed a $27,400 contract amendment for conceptual design documents for the Adult Softball and Football Complex until after community polling results are available.
Upcoming Community Events
National Salvation Army Week
Malcolm X Day
Financial Matters
Change order number one to contract K-1 1819 -113 with SilverStar Construction Company Inc.
Increasing the contract for Street Maintenance CIP projects (2015-2019) due to unforeseen substructure failure on Hadock Street requiring full reconstruction instead of mill and inlay.
Transfer from 2016 Street Maintenance Bond program
Funds from the Loma project savings to be transferred to cover the SilverStar Construction change order and other Street projects.
Donation from Flintco Foundation
To purchase a Clorox total 360 system electrostatic sprayer for sanitizing city facilities.
Amendment number one to contract 18196 with Allan Plumber Associates Incorporated
Increasing the contract for design, bidding, and construction administrative services for the Robinson waterline replacement phase 3 project.
Certified Local Governments program 2020-2021 application
Funding from the US Department of Justice for the police department to purchase PPE, decontamination equipment, COVID-19 testing, and distance learning.
Resolution 192019 closing out capital projects
Transferring funds from completed and active capital projects to the transit fire maintenance facility project and 2012 Transportation stormwater Bond program.
CARES Act funding
Federal funding for direct assistance to households affected by the COVID-19 crisis, including rent/utility assistance, meal services, and homeless support.
5-year Consolidated plan and 1-year action plan for CDBG and HOME programs
Annual federal funding for community development, affordable housing, and public services.
Amendment for Reeves Park Sports Complex design
Additional professional landscape architectural services for an increased scope of work (new fields vs. renovating existing).
Amendment for Griffin Park Sports Complex design
Professional architectural design services for indoor and surrounding site work.
Amendment for Ruby Grant Park project design
Additional design services for construction documents, bidding, and supervision to complete the project to its original scope.
Amendment for Indoor Aquatic and Multiport Facility and Senior Wellness Center design
Additional professional schematic design services for increased scope (larger pools, additional courts, all phases of Senior Wellness Center).
Amendment for Adult Softball and Football Complex design
Conceptual design documents for an increased scope of work (five softball fields and seven football fields).
Public Comments
Public comments included appreciation for staff's work on vulnerable populations, questions about the cost-benefit analysis of the proposed $38 million pool, concerns about the city's focus on 'wants versus needs' during a high misery index, a request for a bench near Garland Square Apartments, and a call for the city council to actively listen and respond to citizens.
Coming Up
Tabled
- Amendment for Reeves Park Sports Complex design (postponed until polling results).
- Amendment for Griffin Park Sports Complex design (postponed until polling results).
- Amendment for Indoor Aquatic, Multiport, and Senior Wellness Center design (postponed until polling results).
- Amendment for Adult Softball and Football Complex design (postponed until polling results).
Deadlines
- Appeal deadline for the UNP Tiff lawsuit is within the next two weeks (from May 12).
- HUD's statutory 45-day review period for the 5-year Consolidated Plan means funds will be available by July 1.
- CARES Act funds distribution is estimated to begin around June 15.
- A Planning Commission meeting is scheduled for this week.
Watch For
- Results of community polling on the Norman Forward bond proposal (expected end of May/early June).
- A future bond election in August for Norman Forward projects.
- Further waves of federal funding for COVID-19 relief.
- Discussions on UNP Tiff deal obligations and construction timelines if the bond fails or is delayed.
- Plans for a warming shelter for the upcoming winter.
- A virtual Ward 8 town hall meeting at the end of May.
- Potential increase in the Street Trees budget and a city-wide program.
- Discussion on 'No Mow May' for pollinators next year.
- Tree ordinance revisions.
- A crime conversation with Norman PD.
Announcements
- The 2019-2020 Norman Youth Council members were recognized for their participation in local government.
- The week of May 11-17, 2020, was proclaimed National Salvation Army Week in Norman.
- Tuesday, May 19, 2020, was proclaimed Malcolm X Day in Norman.
- Mark Howry, a biologist for the Oklahoma State Department of Wildlife Conservation and chair of the Norman Animal Welfare committee, was commended for having a newly recognized dragonfly subspecies named after him.
- May is Mental Health Awareness Month, and citizens are encouraged to take care of themselves.
- Citizens are encouraged to participate in the 'Mask On' campaign and wear masks in public.
- A reminder was issued to clean tornado shelters as storm season progresses.
- Citizens are encouraged to fill out their census forms to ensure proper funding for the city.
- A tribute was made to Richard, a homeless man who was a respected member of the community and recently killed by a hit-and-run driver.
- City Forester Tim Vermillion was praised for his expertise and responsiveness regarding urban canopy and tree care.
- Stormwater staff is investigating a flooding issue on College Avenue potentially exacerbated by recent property changes.
Agenda Summary
Change order number one to contract k181 19-13 with SilverStar Construction Company
Increasing the contract by $206,335.28 for Street Maintenance CIP projects due to unforeseen substructure failure on Hadock Street requiring full reconstruction.
Item 3: Approval of the city council Norman Utilities Authority Norman Municipal Authority and Norman tax increment Finance Authority minutes of April 28th 2020
Approval of the minutes from the previous meeting.
Item 4: Recognition of the 2019-2020 Norman Youth Council
Formal recognition of the members of the Norman Youth Council for their participation.
Item 5: Proclamation 1920-40 as National Salvation Army week in the city of Norman
Proclaiming the week of May 11-17, 2020, as National Salvation Army Week.
Item 6: Proclamation 1920-40 proclaiming Tuesday May 19th 2020 as Malcolm X day in the city of Norman
Proclaiming May 19, 2020, as Malcolm X Day in the city of Norman.
Item 7: Resolution to Mark Howry biologist for the Oklahoma State Department of Wildlife Conservation
Commending Mark Howry for being honored by the Oklahoma biological survey with a newly recognized dragonfly subspecies named after him.
Item 8: The consent docket (items 9 through 20)
Approval of routine agenda items by one motion.
Item 9: Easement 1920-40
Approval of Easement 1920-40.
Item 10: Final site development plan and final plot for Artisan Crossing addition
Approval of the final site development plan and final plot for Artisan Crossing addition.
Item 11: Consent to encroachment for lot 11 block one Brook Haven number 25 Edition
Consent to encroachment for lot 11 block one Brook Haven number 25 Edition at 371 Hidden Hill Road.
Item 12: Consideration of the return of cash shity for deferred construction for Canan Acres addition
Consideration of returning cash surety for deferred paving improvements.
Item 13: Amendment to the program of public improvements and deferral of Paving improvements for Franklin Road
Amendment to the program of public improvements and deferral of paving improvements for Franklin Road in connection with Carrington Place addition section 14.
Item 14: Acceptance of donations in the amount of $5,000 from flintco Foundation
Acceptance of a donation to purchase a Clorox total 360 system electrostatic sprayer.
Item 15: Amendment number one to contract 18196 with Allan Plumber Associates Incorporated
Increasing the contract by $10,000 for design, bidding, and construction administrative services for the Robinson waterline replacement phase 3 project.
Item 16: Change order number one to contract 18191 with SilverStar Construction Company Incorporated
Increasing the contract by $206,335.28 for the urban asphalt pavement repair Capital Improvement project number one 2015, 2016, and 2019, and budget transfer between project accounts.
Item 17: Submission of the certified local governments program 2020-2021 application for funding
Application for $19,490.31 from the US Department of Justice for the police department to purchase PPE, decontamination equipment, COVID-19 testing, and distance learning.
Item 19: Resolution 192019 closing out capital projects
Transferring $1,324,800 from completed capital projects and $867,500 from active capital projects to the transit fire maintenance facility project and $1,440,699 from completed capital projects in the 2016 Street Maintenance Bond program to fund projects in the 2012 Transportation stormwater Bond program.
Item 20: Resolution Association of Central Oklahoma governments
Resolution regarding the Central Oklahoma Transportation and Parking Authority and the Oklahoma Department of Transportation to carry out planning for the Oklahoma City area Regional Transit study area.
Item 22: Public hearing regarding amendment number two to the fy2 5 year action plan for the 45th year Community Development block grant program
Public hearing to accept $535,500 in CARES Act funding for direct assistance to households affected by the COVID-19 crisis.
Item 21: Public hearing for consideration the 5-year Consolidated plan 2020 to 2024 and one-year action plan for the 46 year of the Community Development block grant program and the fiscal year 2020 2021 fy21 home investment partnership program
Public hearing for the 5-year Consolidated Plan and 1-year Action Plan for CDBG and HOME programs, totaling $1,323,190.
Item 23: Amendment number one to contract 161 17-13 with half Associates Incorporated (Reeves Park)
Increasing the contract amount by $173,000 for additional professional landscape architectural services for the Reeves Park sport complex project.
Item 24: Amendment number four to contract 1617 d114 with PDG LL C doing business as planning Design Group (Griffin Park)
Increasing the contract amount by $70,000 for professional architectural Design Services for the Griffin Park Sports Complex.
Item 25: Amendment number one to contract 17718 d123 with Howell and Van Kieran Incorporated (Ruby Grant Park)
Increasing the contract amount by $38,835 for additional Design Services for the preparation of construction documents, bidding services, and construction supervision for the Norman forward Phase 1 Ruby Grant Park project.
Item 26: Amendment number one to contract 1920-40 with Frankfurt short bruza Associates PC (Indoor Aquatic and Multiport facility & Senior Wellness Center)
Increasing the contract amount by $324,925 to provide additional professional schematic design services for the Indoor Aquatic and Multiport facility and the Senior Wellness Center.
Item 27: Amendment number one to contract 1617 d115 with Howell and Van Kieran Incorporated (Adult Softball and Football Complex)
Increasing the contract amount by $27,400 to provide conceptual design documents for an increased scope of work for the Adult Softball and Football Complex.
Item 28: Miscellaneous discussion
Opportunity for citizens to address city council and for council comments.