June 10, 2020 City Council Meeting

Minutes from various City Council, Norman Utilities Authority, Norman Municipal Authority, and Norman Tax Increment Finance Authority meetings from January to May 2020 were approved.

An amendment to proclaim Tuesday, May 19, 2020, as Malcolm X Day in the City of Norman was unanimously adopted.

A proclamation declaring Friday, June 19, 2020, as Juneteenth Day in the City of Norman was unanimously acknowledged.

A proclamation declaring June 2020 as LGBTQ Pride Month in the City of Norman was unanimously acknowledged.

A resolution adopting a new flag design for the City of Norman, selected by citizens after review by an ad hoc committee, was unanimously adopted.

A motion to place and approve items 9 through 41 on the consent docket was passed unanimously, covering various ordinances, reappointments, reports, and easements.

The adoption of the FYE 2020 City of Norman proposed operating and capital budgets, and the Norman Convention and Visitors Bureau budget, was postponed until June 16th.

An amendment to separate the homeless facility initiative from the Norman Forward projects within the same bond ordinance, allowing for separate voting on the August 25th ballot, was approved by a 5-3 vote.

Ordinance 1920-62, authorizing a special election on August 25, 2020, for a bond package not exceeding $90,620,000 for parks, recreational, and community facilities (as amended to separate the homeless initiative), was adopted on final reading by a 7-1 vote.

Ordinance 1920-63, authorizing a special election on August 25, 2020, for a bond package not exceeding $24,300,000 for municipal service facilities, was adopted on final reading unanimously.

An amendment to Ordinance 1920-64, adding language to prioritize marginalized communities and ensure council adoption of program guidelines for economic and community development funds, was passed unanimously.

Ordinance 1920-64, authorizing a special election on August 25, 2020, for a bond package not exceeding $5,000,000 for economic and community development (as amended), was adopted on final reading unanimously.

Resolution 1920-120, calling a special election for August 25, 2020, was adopted unanimously.

Amendment number one to contract 1617-113 with Half Associates Incorporated, increasing the contract amount by $173,000 for professional landscape architectural services for the Reeves Park Sports Complex project, was approved by a 5-3 vote.

A motion to suspend the rules and vote on items 48 through 51 as a package was approved by a 5-3 vote. These amendments relate to architectural and design services for the Emergency Operations Center, Griffin Park Sports Complex, Indoor Aquatic and Multi-Sport Facility/Senior Wellness Center, and Norman Forward Community Sports Park.

Sales Tax Revenue Reduction (Budget Amendment 1)

Proposed reduction in projected sales tax revenue for the general fund, public safety sales tax fund, and capital improvement project fund, with an offsetting increase to the general fund transfer to the public safety sales tax fund.

Federal Transit Administration Grant Revenue (Budget Amendment 2)

Proposed addition of federal transit administration grant revenue from the CARES Act to the transportation and parking fund, to be allocated for the fire transit maintenance facility project.

Health and Benefit Insurance Contributions (Budget Amendment 3)

Proposed increase in city-wide allocations for health and benefit insurance contributions, with an offsetting increase in risk management fund internal service revenue and employee contribution.

Street Maintenance Capital Improvement Project Fund Reduction (Budget Amendment 4)

Proposed decrease in capital improvement project fund allocations for street maintenance.

Public Transit Transfer Facility (Budget Amendment 5)

Proposed increase in capital improvement project fund allocations to fund the public transit transfer facility.

Strategic Housing Study (Budget Amendment 6)

Proposed increase in capital improvement project fund allocations to fund a strategic housing study.

School and Arterial Road Sidewalk Program (Budget Amendment 7)

Proposed increase in capital improvement project fund allocations to expand the school and arterial road sidewalk program.

Public Transit Personnel Increase (Budget Amendment 9)

Proposed increase in transportation and parking fund allocations for public transit related personnel, with a general fund transfer.

Homeless Services Personnel (Budget Amendment 10)

Proposed increase in community development block grant fund allocation for additional personnel for homeless services provision.

City Diversity and Equity Programs (Budget Amendment 11)

Proposed increase in general fund allocation to the city management department for expansion of city diversity and equity programs.

Norman Forward Bond Package (Ordinance 1920-62)

Authorization for a special election to issue general obligation bonds for parks, recreational, and community facilities, including the separation of a homeless facility initiative.

Municipal Service Facilities Bond Package (Ordinance 1920-63)

Authorization for a special election to issue general obligation bonds for municipal service facilities.

Economic and Community Development Bond Package (Ordinance 1920-64)

Authorization for a special election to issue general obligation bonds for economic and community development, with an emphasis on marginalized communities.

Reeves Park Sports Complex Contract Amendment (Item 47)

Increase in contract amount with Half Associates Incorporated for professional landscape architectural services for the Reeves Park Sports Complex project.

Emergency Operations Center Contract Amendment (Item 48)

Increase in contract amount with The Architect's Design Group Incorporated for architectural design services for the Emergency Operations Center.

Griffin Park Sports Complex Contract Amendment (Item 49)

Increase in contract amount with PEG LLC for architectural design services for the Griffin Park Sports Complex.

Indoor Aquatic and Multi-Sport Facility/Senior Wellness Center Contract Amendment (Item 50)

Increase in contract amount with Frankfurt Short Bruza Associates PC for schematic design services for the Indoor Aquatic and Multi-Sport Facility and the Senior Wellness Center.

Norman Forward Community Sports Park Contract Amendment (Item 51)

Increase in contract amount with Howell and Van Curen Incorporated for architectural services for the Norman Forward Community Sports Park project.

Item 3: Approval of Minutes

Approval of City Council public meeting regarding the budget minutes of January 27, 2020; City Council study session minutes of January 27, 2020; City Council study session minutes of February 4, 2020; City Council conference minutes of February 11, 2020; and City Council, Norman Utilities Authority, Norman Municipal Authority, and Norman Tax Increment Finance Authority minutes of May 26, 2020.

Item 4: Amendment Number One to Proclamation 1920-42

Proclaiming Tuesday, May 19, 2020, as Malcolm X Day in the City of Norman.

Item 5: Proclamation 1920-43

Proclaiming Friday, June 19, 2020, as Juneteenth Day in the City of Norman.

Item 6: Proclamation 1920-44

Proclaiming the month of June 2020 as LGBTQ Pride Month in the City of Norman.

Item 7: Resolution 1920-120

Adopting a new flag design selected by the citizens of Norman after careful review by the Ad Hoc Flag Redesign Committee.

Item 8: Consent Docket

Approval of routine agenda items 9 through 41 by one motion.

Item 9: Ordinance 1920-41

Upon first reading, granted special use for a bar, lounge, or tavern in C2 General Commercial District for property located at 938 North Flood Avenue.

Item 10: Ordinance 1920-44

Upon first reading, amending Section 441 of Chapter 22, the Board of Adjustment, to amend the renewal process for a special exception to permit a mobile home to serve as a temporary second dwelling to relieve a medical hardship.

Item 11: Ordinance 1920-45

Upon first reading, amending several sections of the Zoning Ordinance (RE Residential Estate Building District, O1 Office Institutional District, C1 Local Commercial District, C2 General Commercial District, TC Tourist Commercial District) to resolve language inconsistencies and update references by removing the RD special use allowing one use permitted in the I1 Restricted Industrial District, clarifying zoning uses including medical marijuana zone uses.

Item 12: Ordinance 1920-47

Upon first reading, granting special use for a fraternity or sorority house in R3 Multi-Family Building District for property located at 1611 South College Avenue.

Item 13: Ordinance 1920-48

Upon first reading, rezoning property located north and west of Franklin Road and North Carolina State Drive from A2 Rural Agricultural District to PUD Planned Unit Development District.

Item 14: Ordinance 1920-51

Upon first reading, amending Chapter 5 (Building Construction) and Chapter 2 (Zoning Ordinance and Board of Adjustment) to establish new residential park standards and provide for Board of Adjustment review of residential park applications as special exceptions.

Item 15: Ordinance 1920-52

Upon first reading, rezoning property located at 542-534 South University Boulevard from CCFBC Center City Forum Based Code to CCPD Center City Planned Unit Development.

Item 16: Ordinance 1920-53

Upon first reading, closing utility easements located at 542 South University Boulevard.

Item 17: Ordinance 1920-54

Upon first reading, amending the Planned Development established in Ordinance 0607-35 and 1516-21 located south of Highway 9 and west of 26th Avenue Southeast along John Saxon Boulevard.

Item 18: Proposed Reappointments of Judges

Proposed reappointments of David Forward as Presiding Judge, Gail Blaylock and Jerry Nichols as Associate Judges, and Christie Chesley as Acting Judge of the Municipal Criminal Court, each for a term beginning July 1, 2020, and ending June 30, 2022.

Item 19: Mayor's Appointment of Margaret Pate

Consideration of the Mayor's appointment of Margaret Pate for the Tree Board.

Item 20: City Manager's Change Order Report

Submission of the City Manager's Change Order Report.

Item 21: Norman Convention and Visitors Bureau 2019 Annual Report

Norman Convention and Visitors Bureau (Visit Norman) 2019 Annual Report through December 31, 2019.

Item 22: Acknowledgment of DEQ Water Line Permit (Robinson Water Line Replacement Phase 3)

Acknowledgment of receipt of Oklahoma Department of Environmental Quality water line permit dated May 14, 2020, for the Robinson Water Line Replacement Phase 3 project located between 24th Avenue Northwest and Flood Avenue.

Item 23: Acknowledgment of DEQ Water Line Permit (42-inch Water Transmission Line)

Acknowledgment of receipt of the Oklahoma Department of Environmental Quality water line permit dated May 6, 2019, for the 42-inch water transmission line along Robinson Street from the Water Treatment Plant to 24th Avenue Northeast.

Item 24: Acknowledgment of DEQ Water Line Permit (Senior Fashion World Water Line Replacement)

Acknowledgment of receipt of Oklahoma Department of Environmental Quality water line permit dated May 14, 2020, for the Senior Fashion World Water Line Replacement project.

Item 25: Easement 1920-60 from Checkers Fuel Stock Incorporated

Acceptance of a permanent roadway, utility, and drainage easement in connection with Porter Avenue and Acre Street Intersection 2019 Bond Project, in the amount of $12,109.

Item 26: Temporary Easement 1920-61 from Checkers Fuel Stock Incorporated

Acceptance of a temporary easement from Checkers Fuel Stock Incorporated in the amount of $5,022.

Item 27: Temporary Easement 1920-62 from Checkers Fuel Stock Incorporated

Acceptance of a temporary driveway easement donated by Checkers Fuel Stock Incorporated.

Item 28: Easement 1920-63 from Dave's Health Mark Pharmacy Incorporated

Acceptance of an easement from Dave's Health Mark Pharmacy Incorporated in the amount of $1,285,929.

Item 29: Temporary Easement 1920-64 from Dave's Health Mark Pharmacy Incorporated

Acceptance of a temporary driveway easement donated by Dave's Health Mark Pharmacy Incorporated.

Item 30: Temporary Easement 1920-65 from Catholic Church

Acceptance of a driveway easement donated by the Catholic Church with a reimbursement of landscape damages in the amount of $500.

Item 31: Donation from Norman Park Foundation

Acceptance of a donation in the amount of $6,500 from the Norman Park Foundation to reimburse the Information Technology Department for the purchase of software used by the City Forester, and budget appropriation.

Item 32: Emergency Solutions Grant Application

Approval of an application by the City of Norman for pass-through sponsorship of an Emergency Solutions Grant in the amount of $50,000 for the Salvation Army.

Item 33: Special Claims by Scissortail Travel Stop LLC

Special claims submitted by Scissortail Travel Stop LLC in the amount of $3,152 for damage to the air conditioning unit during sanitation service at 1161 12th Avenue Northeast.

Item 34: Change Order Number One to Contract 1819-112

Change Order Number One to Contract 1819-112 with SAC Services Incorporated, decreasing the contract amount by $23,674.10 for a revised contract amount of $1,035,765.90 for the Urban Concrete Pavement Rehabilitation Program and final acceptance of the project.

Item 35: Change Order Number Three to Contract 1819-125

Change Order Number Three to Contract 1819-125 with Central Contracting Services Incorporated, increasing the contract amount by $60,354.77 for a revised total of $3,119,645.77 and adding 48 calendar days to the contract for the Robinson Water Line Replacement Project Phase Two, final acceptance of the project.

Item 36: Final Acceptance and Payment of Contract 1920-3

Final acceptance and final payment of Contract 1920-3 with Silverstar Construction Company Incorporated for the Legacy Parking Lot Construction Project.

Item 37: Change Order Number Two in Contract 1920-33

Change Order Number Two in Contract 1920-33 with Horseshoe Construction Incorporated, increasing the contract amount by $129,564 for a revised contract amount of $2,925,725.25 and adding 20 calendar days to the contract for the FYE 2017 Sewer Maintenance Project and budget transfer between project accounts.

Item 38: Contract 1920-130 Settlement Agreement

Contract 1920-130 Settlement Agreement with the Oklahoma Department of Transportation and release for reimbursement for the City of Norman in the amount of $142,837.87 Federal Highway funds for repairs made in rural roads as a result of the 2015 floods.

Item 39: Contract 1920-132 with Kevin O'Reilly

Contract 1920-132 with Kevin O'Reilly in the amount of $170,000 for purchase of real property located at 402 North Porter Avenue plus closing costs to be determined prior to closing for the Porter Avenue and Acre Street Intersection 2019 Bond Project.

Item 40: Resolution 1920-119

Establishing the 911 Emergency Telephone Fee rate for calendar year 2021.

Item 41: Resolution 1920-121

Declaring 30-year sets of handheld radios, chargers, and batteries valued at $12,000 as surplus and donation therefore to the Rural Fire Protection District 70 Little Axe Fire Department.

Item 42: Adoption of FYE 2020 City of Norman Proposed Operating and Capital Budgets

Adoption of the FYE 2020 City of Norman proposed operating and capital budgets and the Norman Convention and Visitors Bureau corporate budget with detailed annual plan of work.

Item 43: Ordinance 1920-62

Authorizing a special election on August 25, 2020, to submit to registered voters the question of issue obligation bonds in an amount not to exceed $90,620,000 to provide funds to construct, reconstruct, expand, repair, improve, renovate, acquire, and equip parks, recreational, and community facilities and related public art installations. (Amended to separate homeless facility initiative).

Item 44: Ordinance 1920-63

Authorizing a special election on August 25, 2020, to submit to registered voters the question of issuance of general obligation bonds in an amount not to exceed $24,300,000 to provide funds to construct, reconstruct, expand, repair, improve, renovate, acquire, and equip municipal service facilities.

Item 45: Ordinance 1920-64

Authorizing the calling and holding of a special election on August 25, 2020, to submit to the registered voters the question of issues and general obligation bonds in an amount not to exceed $5,000,000 to be used for economic and community development, including job retention and creation programs. (Amended to include emphasis on marginalized communities and council adoption of guidelines).

Item 46: Resolution 1920-120

Calling a special election for August 25, 2020.

Item 47: Amendment Number One to Contract 1617-113

With Half Associates Incorporated, increasing the contract amount by $173,000 for professional landscape architectural services for the Reeves Park Sports Complex project.

Item 48: Amendment Number Two to Contract 1617-69

With The Architect's Design Group Incorporated, increasing the contract amount by $261,500 for professional architectural design services for the Emergency Operations Center.

Item 49: Amendment Number One to Contract 1617-14

With PEG LLC doing business as Defending Design Group, increasing the contract amount by $70,000 for professional architectural design services for the Griffin Park Sports Complex.

Item 50: Amendment Number One to Contract 1920-40

With Frankfurt Short Bruza Associates PC (FSB), increasing the contract amount by $324,125 for professional schematic design services for the Indoor Aquatic and Multi-Sport Facility and the Senior Wellness Center, and budget transfer between project accounts.

Item 51: Amendment Number One to Contract 1920-71

With Howell and Van Curen Incorporated, increasing the contract amount by $27,400 for professional architectural services for design, construction documents, bidding services, and construction administration for the Norman Forward Community Sports Park project.