September 12, 2018 City Council Meeting

The City Council study session minutes of July 17th, 2018, special session minutes of August 21st, and City Council, Norman Utilities Authority, Norman Municipal Authority, and Norman Tax Increment Financing (TIF) minutes of August 28th, 2018, were unanimously approved.

A resolution to award the 2018 Norman Animal Welfare Volunteerism Award to Emily Flores and Mandy James was tabled for future consideration.

Items 9 through 26, including various ordinances, authorizations, contracts, and change orders, were approved unanimously as part of the consent docket.

A resolution declaring a recoupment project for improvements to Rock Creek Road was approved as amended, removing parcel 4 from the project and proceeding with parcels 3, 5, and 8.

The council voted to adjourn the City Council meeting and convene into executive session to continue discussion regarding an investigation into the city attorney.

Purchase of submersible pump and motor for Lift Station D

Authorization for the purchase of a submersible pump and motor from Evans Electric.

Purchase of two submersible pumps and motors for Summit Lakes Lift Station

Authorization for the purchase of two submersible pumps and motors from Automatic Engineering.

Acceptance of permanent public roadway drainage and utility easement

Acceptance of an easement from Asher and Robin Martinez for the 24th Avenue East bond project.

Special claim by Daniella Flores for vehicle damages

Claim for damages to a vehicle resulting from an accident with a front-end loader during spring cleanup.

Acceptance of grant from US Department of Justice

Grant from the Office for Victims of Crime to employ a victim advocate and provide associated equipment for the police department.

Change order number six to contract with Archer Western Construction

Decrease in contract amount for the Water Reclamation Facility Phase Two improvements.

Amendment number four to contract with RJ in Group Inc.

Increase in contract amount for additional engineering, maintenance, repair, installation, and reporting services for wastewater flow metering equipment.

Change order number two to contract with Precision Concrete Cutting of Oklahoma

Increase in contract amount for the sidewalk horizontal saw cutting project.

Change order one with Garden Depot Inc. Lawn and Landscape Company

Increase in contract amount for the Lindsay Street landscaping project.

Contract with Clean Harbors Environmental Services

Contract to conduct the annual household hazardous waste collection event.

Contract with Cleveland Area Rapid Transit (CART)

Contract to provide bus passes to low-income residents under the Community Development Block Grant Program.

Contract with Freese and Nichols

Contract to provide engineering services for the Robinson Street water line project.

Contract with the Association of Central Oklahoma Governments

Contract to provide funding for the collection of traffic data and preparation of travel time delay studies.

Item 3: Approval of minutes

Approval of the City Council study session minutes of July 17th, 2018, special session minutes of August 21st, and City Council, Norman Utilities Authority, Norman Municipal Authority, and Norman Tax Increment Financing (TIF) minutes of August 28th, 2018.

Item 4: Proclamation for St. Vincent DePaul Friends of the Poor Walk Day

Proclamation proclaiming Sunday, September 30th, 2018, as St. Vincent DePaul Friends of the Poor Walk Day in the City of Norman.

Item 5: Proclamation for Constitution Week

Proclamation proclaiming the week of September 17th through 23rd, 2018, as Constitution Week in the City of Norman.

Item 6: Proclamation for Hispanic Heritage Month

Proclamation proclaiming September 15th through October 15th, 2018, as Hispanic Heritage Month in the City of Norman.

Item 7: Resolution awarding 2018 Norman Animal Welfare Volunteerism Award

Resolution in conjunction with the Norman Animal Welfare Oversight Committee awarding the 2018 City of Norman Animal Welfare Volunteerism Award to Emily Flores and Mandy James.

Item 9: Ordinance granting special use for a church

Ordinance upon first reading granting special use for a church, temple, or other place of worship in the R-3 multi-family dwelling district for property located at 2222 East Hay Street.

Item 10: Ordinance closing and establishing a building line

Ordinance upon first reading closing a 55-foot platted building line and establishing a 49-foot building line located in Lot 8, Block 1, Willowbrook Edition, 914 Timber Dale Road.

Item 11: Ordinance reducing emergency reserve and changing stabilization fund percentages

Ordinance upon first reading reducing the required percentage of annually budgeted expenditures to be appropriated to the emergency reserve account from 2% to 1% and changing the minimum and maximum percentage of general fund expenditures to be held in the net revenue Stabilization Fund to 4% and 7%, and increasing the minimum amount in the net revenue Stabilization Fund from 3% to 4% of annually budgeted general fund expenditures.

Item 12: Authorization for submersible pump and motor purchase

Authorization for the purchase of a submersible pump and motor from Evans Electric for Lift Station D.

Item 13: Authorization for two submersible pumps and motors purchase

Authorization for the purchase of two submersible pumps and motors from Automatic Engineering for the Summit Lakes Lift Station.

Item 14: Acceptance of permanent public roadway drainage and utility easement

Acceptance of a permanent public roadway drainage and utility easement from Asher and Robin Martinez for the 24th Avenue East bond project from Lindsay Street to Robinson Street.

Item 15: Consent to encroach for Lot 22, Block 3, Summit Lake Sedition

Consent to encroach for Lot 22, Block 3, Summit Lake Sedition, 621 Summit Crest Drop Lane.

Item 16: Special claim by Daniella Flores

Special claim submitted by Daniella Flores for damages to her vehicle as a result of an accident with a front-end loader during spring cleanup at 340 Wichita Drive.

Item 17: Acceptance of grant from US Department of Justice

Acceptance of a grant from the U.S. Department of Justice Office of Justice Programs through the Office for Victims of Crime, authorized under the Victims of Crime Act, to be used by the police department to employ a victim advocate and provide associated equipment and budget appropriation from the special revenue grant fund.

Item 18: Change order number six to contract with Archer Western Construction

Change order number six to a contract with Archer Western Construction decreasing the contract amount and adding 61 calendar days to the contract for the Water Reclamation Facility Phase Two improvements and final acceptance of the project.

Item 19: Amendment number four to contract with RJ in Group Inc.

Amendment number four to a contract with RJ in Group Inc. increasing the contract to provide additional engineering maintenance, repair, installation, and reporting services associated with permanent wastewater flow metering equipment at 18 locations throughout Norman through August 31st, 2018.

Item 20: Change order number two to contract with Precision Concrete Cutting of Oklahoma

Change order number two to a contract with Precision Concrete Cutting of Oklahoma increasing the contract amount for the sidewalk horizontal saw cutting project, final acceptance of the project, and budget transfer.

Item 21: Change order one with Garden Depot Inc. Lawn and Landscape Company

Change order one with Garden Depot Inc. Lawn and Landscape Company increasing the contract amount for the Lindsay Street landscaping project and final acceptance of the project.

Item 22: Contract with Clean Harbors Environmental Services

Contract with Clean Harbors Environmental Services to conduct the annual household hazardous waste collection event at Lloyd Noble Center on October 20th, 2018.

Item 23: Contract with Cleveland Area Rapid Transit (CART)

Contract with Cleveland Area Rapid Transit (CART) as agreed upon under the 44th year Community Development Block Grant Program to provide bus passes to low-income residents of Norman.

Item 24: Contract with the Norman Youth Soccer Association

Contract with the Norman Youth Soccer Association for the use of Griffin Community Park for a period of five years.

Item 25: Contract with Freese and Nichols

Contract with Freese and Nichols to provide engineering services related to final design, bidding, and construction administration for the Robinson Street water line project from the water treatment plant to 24th Avenue North East.

Item 26: Contract with the Association of Central Oklahoma Governments

Contract with the Association of Central Oklahoma Governments to provide funding as part of the unified planning works program for the collection of traffic data and preparation of travel time delay studies and budget appropriation from the special revenue fund balance.

Item 27: Resolution declaring a recoupment project for Rock Creek Road improvements

Resolution declaring a recoupment project for costs associated with the improvements to Rock Creek Road, an arterial road from 36th Avenue Northwest to Grandview Avenue. This item was postponed from June 26th and August 14th. An amendment was made to remove parcel 4 from the project.

Item 28: Miscellaneous Discussion

Opportunity for citizens to address City Council and for council members to make comments or announcements.

Item 29: Adjournment into Executive Session

Adjournment into executive session to continue discussion initiated on August 21st, 2018, whether or not to direct the city manager to investigate the city attorney.