Meeting Summary
The City Council approved the annual financial audit, which highlighted strong financial health including increased sales tax revenue and healthy fund balances. They also approved a 10-year franchise agreement with Cox Communications and adopted a resolution to acquire property for a drainage improvement project. A presentation on a proposed curbside recycling program was received, with a vote scheduled for January 3rd.
Key Decisions & Votes
City Council Consent Docket
01:00Approved minutes, accepted Kelly Creek drainage project, approved amendment to Regional Food Bank agreement, and ratified claims expenditures.
Acceptance of City's Financial Audit
06:50Accepted the city's financial audit for fiscal year ending June 30, 2022, which received an unmodified opinion and noted significant financial growth.
Renewal of Cox Communications Franchise Agreement
28:50Approved the renewal of a 10-year franchise agreement with Cox Com LLC, which includes a 5% fee on gross video revenues to the city.
Sarah Lane Drainage Improvement Project Property Acquisition
32:00Adopted Resolution 4122, declaring the necessity for acquiring real property and/or easements via eminent domain for the Sarah Lane drainage improvement project.
2021 Consolidated Annual Performance and Evaluation Report (CAPER)
35:50Approved the 2021 CAPER and adopted Resolution 4522, submitting the report to the U.S. Department of Housing and Urban Development (HUD).
Installation of Metal Trash Cans in Parks
37:50Authorized the service mounted installation of 171 metal trash cans by Lighthouse Resources for city parks.
More Public Works Authority Consent Docket
41:00Approved minutes, accepted new Southeast lift station projects, amended an insurance policy, and ratified claims expenditures.
More Risk Management Consent Docket
43:50Accepted minutes, approved a workers' compensation settlement, and ratified claims and expenditures.
Upcoming Community Events
Breakfast with Santa
Well-attended and successful event.
Christmas Spectacular
Well-attended and successful event.
Financial Matters
Kelly Creek drainage project final amount
Final payment for the Kelly Creek drainage project constructed by Sac services.
City Council claims expenditures for FY 2022-2023
Approved and ratified claims expenditures for the current fiscal year.
Sales and use tax increase
Sales and use tax increased by 16%, approximately $7 million, due to new stores and strong sales.
Total sales and use tax collections
Total sales and use tax collections for the year were approximately $51 million.
General fund carryover balance
The general fund had a carryover balance of approximately $20 million, with $15 million unassigned.
Emergency Reserve Fund increase
The reserve fund for unforeseen emergencies was increased by approximately $1.4 million.
Emergency Reserve Fund total
The total amount in the emergency reserve fund is approximately $3 million.
Long-term debt decrease
The city's long-term debt decreased by approximately $5.5 million.
Republic Services recycling program cost
Proposed cost per cart per household per month for the curbside recycling service, including the cart and service.
Cox Communications franchise fee
Estimated annual payment to the city, representing 5% of gross video revenues, capped by federal law.
CDBG funds awarded (2021 program year)
Community Development Block Grant funds awarded for the 2021 program year.
CDBG COVID-19 funds available
Remaining Community Development Block Grant COVID-19 funds still available.
CDBG remaining funds rolled over
Remaining CDBG funds from the 2021 program year to be rolled into next year's infrastructure projects.
Metal trash cans installation
Total cost for the installation of 171 metal trash cans in city parks by Lighthouse Resources.
New Southeast lift station project final amount
Final amount for the new Southeast lift station project constructed by BRB contractors.
New Southeast lift station Force main sewer line project amount
Final amount for the new Southeast lift station Force main sewer line project constructed by Crafton's Company.
More Public Works Authority claims expenditures for FY 2022-2023
Approved and ratified claims expenditures for the Public Works Authority.
Workers compensation settlement
Approved payment of a workers' compensation settlement to Justin Owens.
More Risk Management claims and expenditures for FY 2022-2023
Approved and ratified claims and expenditures for the Risk Management meeting.
Coming Up
Watch For
- Vote on Republic Services curbside recycling program (January 3rd)
- Discussion of future Geo Bond for street projects
Announcements
- Congratulations to the Parks Department, Police, Fire, and Public Affairs for their hard work and successful events (Breakfast with Santa and Christmas Spectacular).
- Introduction of the new Assistant City Attorney, Rebecca Brown.
Agenda Summary
1
Consent Docket for the City Council meeting.
3
Consider acceptance of the city's Financial audit for fiscal year end June 30th, 2022.
4
Received a presentation from Republic Services regarding a recycling program.
5
Consider the renewal of a franchise agreement with Cox com LLC for a 10-year period.
6
Consider adopting resolution number 4122 declaring the necessity for acquiring certain real property and/or easements located north and west of Sarah Lane between Northeast 20th and Northeast 21st more particularly here and after describe all within the Sarah Lane drainage Improvement project in the city of Warren and declaring the necessity for acquiring said properties for drainage purposes.
7
Considered approval of a 2021 Consolidated annual performance and evaluation report Caper and adopt resolution number 4522 submitting said report to the U.S Department of Housing and Urban Development HUD.
8
Considered an authorizing the service mounted installation of 171 metal trash cans by Lighthouse resources at a total cost of fifty seven thousand dollars as the lowest responsible quote.
9
Consent Docket for the More Public Works Authority meeting.
10
Consent Docket for the More Risk Management meeting.
11
New Business, including Citizens forum and items from City Council/Trustees and City Manager.