Meeting Summary
The City Council approved several key contracts, including an amendment for the new animal shelter to add a livestock barn, the annual School Resource Officer agreement with Moore Public Schools, and design services for the new Public Library. They also adopted an ordinance to improve the collection of as-built construction plans by adding a "fee in lieu of" option. Additionally, Councilman Mark Hamm was elected Vice Mayor.
Key Decisions & Votes
Consent Docket Approval
04:40The City Council approved a comprehensive consent docket covering minutes, reappointments, contract renewals, easements, and claims.
Animal Shelter Livestock Barn Addition
06:20Amendment Number Two was approved, increasing the guaranteed maximum price for the new animal shelter to include a livestock barn, remaining under the voter-approved budget.
Telephone Road Grant Application Authorization
07:30Resolution 51-23 was adopted, authorizing the city manager to submit a grant application for the Telephone Road project, which is an 80/20 matching grant.
School Resource Officer (SRO) Contract Renewal
08:40The FY 23-24 contract with Moore Public School District for eight School Resource Officers and one police vehicle was renewed, with the city receiving 65% reimbursement.
Rezoning for Personal Storage Facility
11:20Rezoning application RZ 1031 was approved, changing the designation from C3 General Commercial to C3PU for a personal storage facility, following applicant-provided traffic counts and site plan improvements.
Lot Splits for Development
12:00Two lot splits in Oak Ridge Crossing North Edition were approved to create one lot for the mini-storage facility and another for future development.
As-Built Construction Plans Ordinance
18:10Ordinance 1031-23 was approved, amending the Land Development Code to require as-built construction plans and establish a 'fee in lieu of' option for submission, addressing challenges in data collection.
Public Library Design Services Contract
19:20The contract for Phase 1 architectural design services for the new Public Library with MSR Design Gardener Studio was approved, with design work expected to be completed by Spring 2024.
Police Department Satellite Office Lease
21:40A lease agreement for $7,500 per month with Spark Brixton LLC was approved for a satellite office for the Moore Police Department, with move-in anticipated by year-end.
Personnel Policy Comp Time Modification
23:00Modifications to the Personnel Policy and Procedures Manual were approved, eliminating the cap for exempt employee comp time and providing for a twice-a-year buy-back provision.
Trifecta Communications Contract Renewal
23:50The renewal of the contract with Trifecta Communications for marketing content production was approved for another year.
Dopman Graphic Design Contract Renewal
30:50The renewal of the contract with Dopman Graphic Design Inc. for website development and maintenance was approved, noting high mobile usage and ongoing efforts for website improvement.
Election of Vice Mayor
31:50Councilman Mark Hamm was nominated and elected as the new Vice Mayor.
Appointment of Councilman Mark Hamm to Boards
32:50Councilman Mark Hamm was appointed to serve as a member on the ACOG board of directors, Intermodal Transportation Policy Committee, Garber Wellington Policy Committee, and the 9-1-1 Association board of directors.
IAFF Local 2047 Contract Approval
50:20The fiscal year FY 23-24 contract between the City of Moore and the IAFF Local 2047 was approved following an executive session.
Upcoming Community Events
Grand Opening of The Curve
The facility is fully occupied, and the facility and park look very nice.
Financial Matters
Renewal of agreement with Signal System Management Inc.
To maintain communications and monitor traffic signal operations.
Payment to Oklahoma Municipal League
For services for FY 24, split into two payments.
Claims and expenditures for FY 2022 and FY 23
Ratification of claims and expenditures.
Amendment for Animal Shelter Livestock Barn
Increasing the guaranteed maximum price for the construction management at-risk contract to add a livestock barn to the new animal shelter facility.
FY 23-24 Contract with Moore Public School District for SROs
For the provision of eight uniform school resource officers and one police vehicle, with 65% reimbursement to the city.
Proposed 'Fee in Lieu of' for As-Built Construction Plans
Proposed fees for the city to collect data for as-built construction plans if the owner/engineer opts not to submit them directly.
Contract for Public Library Architectural Design Services (Phase 1)
Fee for Phase 1 architectural design services for the new Public Library.
Lease Agreement for Police Department Satellite Office
Monthly lease amount for real property to be utilized as a satellite office for the Moore Police Department.
MPWA Claims and Expenditures for FY 22-23
Approval and ratification of claims and expenditures for the Moore Public Works Authority.
MRM Claims and Expenditures for FY 22 and 23
Approval and ratification of claims and expenditures for the Moore Risk Management meeting.
Coming Up
Tabled
- Amendment to the contract with SJ Innovations LLC (Computer System Designers) to provide security officers at the station.
Deadlines
- Tree limb pickup starts July 4th and runs through next Tuesday (approx. July 11th).
Watch For
- Fee schedule update for as-built construction plans at the next council meeting.
Announcements
- A proclamation was read declaring July as Parks and Recreation Month in the City of Moore.
- Tree limb pickup will start tomorrow (July 4th) and run through next Tuesday, with residents encouraged to place limbs by the curb.
- Big trash pickup is currently scheduling a week out and is proceeding well.
- Councilman Williams expressed appreciation for the quick work on Eastern North of 12th Street.
- Councilman Hamm noted city crews cleaning up trees after recent windstorms near Veterans Park.
- Councilman Lewis reported on the successful grand opening of 'The Curve,' noting it is fully occupied and the facility and park look very nice.
Agenda Summary
Roll Call
Roll call of council members.
Pledge of Allegiance
Recitation of the Pledge of Allegiance.
Proclamation declaring July as Parks and Recreation Month
A proclamation was read on behalf of the mayor declaring July as Parks and Recreation Month in the City of Moore.
Consent Docket
Includes approval of minutes from previous meetings, reappointments to the parks board and urban renewal authority, renewal of an agreement with Signal System Management Inc., authorization of payment to the Oklahoma Municipal League, granting easements to OG&E, Mazoli LLC, Sunny Lane Investors, Eastern Metcalf LLC, Tower Storage LLC, and Club Car Wash Moore Southeastern LLC, approval of the city manager's employment contract, and ratification of claims and expenditures.
Item 3: Amendment to Animal Shelter Contract
Consider approving amendment number two in the amount of $284,179, increasing the guaranteed maximum price to $7,919,936 for the construction management at-risk contract with Crosslink Construction Company Inc., adding a livestock barn to the new animal shelter facility.
Item 4: Resolution 51-23 for Telephone Road Grant Application
Consider adopting Resolution 51-23 authorizing the city manager or his designee to submit a Grant application to fund construction of the Telephone Road (Southwest 34th Street to South of the city limits) project.
Item 5: FY 23-24 Contract with Moore Public School District for SROs
Consider approval of the FY 23-24 contract with the Moore Public School District for the provision of eight uniform school resource officers and one police vehicle, with the city receiving 65% reimbursement for officer salaries, benefits, and vehicle cost, not to exceed $592,054.68.
Item 6: Rezoning Application RZ 1031
Consider rezoning application number RZ 1031 located in the southwest corner of section 27 Township 10 North range 3 West, being north of Southwest 34th Street East of Santa Fe Avenue, from C3 General Commercial to C3PU Premise of Use General Commercial district for personal storage, and approve Ordinance 16-23.
Item 7: Approval of Two Lot Splits
Consider approval of the two lot splits located in Oak Ridge Crossing North Edition, being north of Southwest 34th Street East of Santa Fe Avenue, application by TWD Oklahoma properties.
Item 8: Ordinance 1031-23 Amending Land Development Code
Consider approval of Ordinance number 1031-23 amending Part 12, Chapter 5, Article A of the Moore Land Development Code by adding Section 12-539 as-built construction plans, dividing data and attributes required to be submitted to the city, and establishing an option to pay a fee in lieu of as-built construction plans.
Item 9: Contract for Public Library Architectural Design Services
Consider the approval of the contract for MSR Design Gardener Studio for Phase 1 of the architectural Design Services for the new Public Library.
Item 10: Amendment to Contract with SJ Innovations LLC
Consider Amendment to the contract with SJ Innovations LLC doing business as computer system designers to provide security officers at the station.
Item 11: Lease Agreement for Police Department Satellite Office
Consider approval of a lease agreement with Spark Brixton LLC in the amount of $7,500 per month for lease of real property located at 815 Northwest 12th Street to be utilized as a satellite office for the Moore Police Department.
Item 12: Modify Personnel Policy and Procedures Manual (Comp Time)
Consider modifying the Personnel policy and procedures manual by eliminating the cap for comp time earned for exempt employees, providing for twice a year buy-back provision down to 80 hours, and a one-time buy-back for exempt employees down to 80 for the pay period ending June 17, 2023.
Item 13: Renewal of Contract with Trifecta Communications
Consider a renewal of a contract with Trifecta Communications for marketing content production beginning July 1st, 2023, and ending June 30th, 2024.
Item 14: Renewal of Contract with Dopman Graphic Design Inc.
Consider renewal of the contract with Dopman Graphic Design Inc. for website development and Website Maintenance beginning July 1st, 2023, and ending June 30th, 2024.
Item 15: Election of Vice Mayor
Consider accepting nominations and electing a vice mayor.
Item 16: Appointment of Councilman Mark Hamm to Boards
Consider the appointment of Councilman Mark Hamm to serve as a member on the ACOG board of directors, Intermodal Transportation Policy Committee, Garber Wellington Policy Committee, and the 9-1-1 Association board of directors, with the remaining City Council Members to serve as alternates.
Item 17: Moore Public Works Authority Consent Docket
Includes approval of minutes from the regular MPWA meeting, ratification of city council action regarding personnel policy (comp time), and approval and ratification of claims and expenditures.
Item 18: Election of MPWA Vice Chair
Consider accepting nominations and electing a Vice Chair of the Moore Public Works Authority Trust.
Item 19: Election of MPWA Secretary
Consider accepting nominations and electing a Secretary of the Moore Public Works Authority Trust.
Item 20: Moore Risk Management Meeting Consent Docket
Includes approval of minutes from the regular Moore Risk Management meeting and approval and ratification of claims and expenditures.
Item 21: Election of MRM Vice Chair
Consider accepting nominations and electing a Vice Chair of the Moore Risk Management Board.
Item 22: Election of MRM Secretary
Consider accepting nominations and electing a Secretary of the Moore Risk Management Board.
Item 24: Moore Economic Development Authority Consent Docket
Includes approval of minutes from the regular MEDA meeting and a special budget study session.
Item 25: Election of MEDA Chair
Consider accepting nominations and electing a Chair of the Moore Economic Development Authority.
Item 26: Election of MEDA Vice Chair
Consider accepting nominations and electing a Vice Chair of the Moore Economic Development Authority.
Item 27: Election of MEDA Secretary
Consider accepting nominations and electing a Secretary of the Moore Economic Development Authority.
Item 28a: Citizens for items not on the agenda
Opportunity for citizens to speak on items not on the agenda.
Item 28b: Items from the city council or trustees
Council members provided updates and asked questions regarding city operations.
Item 28c: Items from City trust manager
City manager provided updates on city services.
Item 29a: Executive Session - IAFF Local 2047 Contract
Consider approval of the fiscal year FY 23-24 contract between the City of Moore and the IAFF Local 2047.
Item 30: Adjournment
Motion to adjourn the meeting.