December 19, 2023 City Council Meeting

The Council approved the consent docket, including minutes, employee stipends of $500/$250, the appointment of Emily Richie to the Planning Commission, and claims and expenditures totaling $5,799,475.73.

The Council approved a series of ordinances updating the city's building, plumbing, electrical, mechanical, fuel gas, existing building, property maintenance, and fire codes to the 2018 International Code Series and 2020 National Electric Code, including local amendments.

A bid of $562,500 was awarded to Green Shade Trees LLC for the trail enhancement project in the southern part of Veterans Park.

Staff was authorized to solicit new proposals for the management and programming of recreational Youth Baseball activities at Buck Thomas Park for the 2024 season, following compliance issues with the previous lease agreement.

A budget amendment was approved to cover the purchase of property at 201 North Moore, additional grants and donations, equipment carryover for the fire union contract, and softball improvements.

Agreements were approved with Team Design PLC ($244,200), Garver LLC ($453,100), and Olssen Inc ($55,850) for design services on the Northwest 27th Street, Northeast 12th Street, and Northeast 27th Street reconstruction projects, respectively.

A contract for $83,549.85 was awarded to John A. Marshall Company for furniture for the new Moore Animal Adoption Center.

The renewal of stop-loss insurance with Ironshore Indemnity Inc was approved, which is expected to decrease the annual spend by approximately $269,000 by increasing the specific deductible from $125,000 to $135,000.

The renewal of various property and contents insurance policies, including cyber and physical damage for city vehicles, was approved. The total premium was amended to $877,222.00 during the meeting.

The Council authorized legal counsel and staff to proceed as directed in executive session regarding pending litigation, Jeff Cloud P pllc versus the city of Moore.

Staff was authorized to proceed as directed in executive session regarding the acquisition of property at 209 Southeast 4th Street for the railroad underpass project.

Claims and expenditures (City Council Consent Docket)

Approval and ratification of claims and expenditures for fiscal year 2023-2024.

End-of-year stipends for employees

Approval of end-of-year stipends for all regular and probationary full-time active employees, regular part-time active employees receiving benefits, and other active part-time employees.

Veterans Memorial Park Trail enhancement bid

Awarding of bid number 2024-006 for the southern part of Veterans Park.

Budget amendment

Amendment to provide for property purchase at 201 North Moore, additional grants and donations, carryover balance for fire union contract equipment, and increased softball improvements budget.

Professional Engineering Services (NW 27th Street)

Agreement with Team Design PLC for the Northwest 27th Street reconstruction project.

Professional Engineering Services (NE 12th Street)

Agreement with Garver LLC for the Northeast 12th Street reconstruction project.

Professional Engineering Services (NE 27th Street)

Agreement with Olssen Inc for the Northeast 27th Street reconstruction project.

Furniture for Animal Adoption Center

Contract with John A. Marshall Company for furniture for the new facility.

Stop-loss insurance renewal

Renewal of stop-loss insurance with Ironshore Indemnity Inc, resulting in a decrease in expected annual spend by approximately $269,000 due to an increased specific deductible.

Claims and expenditures (Public Works Authority Consent Docket)

Approval and ratification of claims and expenditures for fiscal year 2023-2024.

Excess public officials and employment practice liability policy

Renewal of the policy with Indian Harbor Insurance Company, representing a 17% increase over the previous year.

Property and contents insurance policy

Renewal of various property insurance policies including primary property, excess property, excess flood, cyber, and physical damage coverage for city vehicles. The total premium was amended during the meeting.

Workers compensation settlement (Joshua Trent)

Approval of payment for a workers compensation settlement.

Workers compensation settlement (Earnest Lawcart)

Approval of payment for a workers compensation settlement.

Claims and expenditures (Risk Management Consent Docket)

Approval and ratification of claims and expenditures for fiscal year 2023-2024.

Item 2: Consent Docket

Receive and approve minutes from the December 4, 2023, City Council meeting; receive minutes from the November 7, 2023, Parks Board meeting; approve end-of-year stipends for employees; appoint Emily Richie to the Moore Planning Commission; and approve and ratify claims and expenditures for fiscal year 2023-2024.

Item 3: Ordinance Number 1038-23

Amending part five, chapter one, articles B, C, and D by deleting section 5-120, allowing for exceptions from building permit requirements, establishing investigation processes and required fees for work done without a building permit and unauthorized cover-up work, and establishing a building board of appeals.

Item 4: Ordinance Number 1039-23

Amending part five, chapter two, article A, sections 5-21 through 5-210 and part five, chapter two, article D, sections 5-251 through 5-253, adopting the 2018 International Building Code and the 2018 International Residential Code as amended and modified by the Oklahoma Uniform Building Code Commission, and adopting local amendments.

Item 5: Ordinance Number 1040-23

Amending part five, chapter three, article A, sections 5-31 through 5-37, adopting the 2018 International Plumbing Code as amended and modified by the Oklahoma Uniform Building Code Commission, and adopting local amendments.

Item 6: Ordinance Number 1041-23

Amending part five, chapter four, article A, sections 5-41 and 5-41, adopting the 2020 National Electric Code as amended and modified by the Oklahoma Uniform Building Code Commission, and adopting local amendments.

Item 7: Ordinance Number 1042-23

Amending part five, chapter five, article A, sections 5-501 through 5-507, adopting the 2018 International Mechanical Code as amended and modified by the Oklahoma Uniform Building Code Commission, and adopting local amendments.

Item 8: Ordinance Number 1045-23

Amending part five, chapter nine, sections 5-91 through 5-92, adopting the 2018 International Fuel Gas Code as amended and modified by the Oklahoma Uniform Building Code Commission, and adopting local amendments.

Item 9: Ordinance Number 1046-23

Amending part five, chapter twelve, sections 5-1201 through 5-122, adopting the 2018 International Existing Building Code as amended and modified by the Oklahoma Uniform Building Code Commission, and adopting local amendments.

Item 10: Ordinance Number 1043-23

Amending part eight, chapter eleven, article A, section 8-1105 and article B, sections 8-1111 through 8-1114, adopting the 2018 International Property Maintenance Code and adopting local amendments.

Item 11: Ordinance Number 1044-23

Amending part thirteen, chapter one, article A, section 13-11 and 13-13, adopting the 2018 International Fire Code as amended and modified by the Oklahoma Uniform Building Code Commission, and adopting local amendments.

Item 12

Consider awarding bid number 2024-006 Veterans Memorial Park Trail enhancement to Green Shade Trees LLC and approve the contract.

Item 13

Consider authorizing staff to solicit proposals for the management and programming of recreational Youth Baseball activities to be held at Buck Thomas Park for the 2024 league and tournament season.

Item 14

Consider approval of a budget amendment to provide for the purchase of property at 201 North Moore, increase the budget for additional grants and donations, carryover balance for prior year equipment per fire Union contract, and increase softball improvements budget.

Item 15

Consider approval of an agreement with Team Design PLC for professional Engineering Services for the Northwest 27th Street reconstruction project from Hillcrest Avenue extending East to I35 Service Road.

Item 16

Consider approval of an agreement with Garver LLC for professional Engineering Services for the Northeast 12th Street reconstruction project from 4th Street extending North to I35 Service Road.

Item 17

Consider approval of agreement with Olssen Inc for professional Engineering Services for the Northeast 27th Street reconstruction project from Eastern Avenue extending West to I35 Service Road.

Item 18

Consider awarding a contract with John A. Marshall Company for furniture for the new Moore Animal Adoption Center.

Item 19

Consider approval of renewal application for stop-loss insurance with Ironshore Indemnity Inc to be administered by Assured Benefits Administrators Inc.

Item 20: Public Works Authority Consent Docket

Receive and approve minutes from the December 4, 2023, Public Works Authority meeting; ratify action of the city council regarding renewal for stop-loss insurance; and approve and ratify claims and expenditures for fiscal year 2023-2024.

Item 21

Consider approval of an excess public officials and employment practice liability policy with Indian Harbor Insurance Company.

Item 22

Consider approval of a property and contents insurance policy with Omeg, excess property and contents policy through Homeland Insurance Company of New York, excess flood insurance policy with Voyer Indemnity insurance company, cyber insurance with Underwriters of at Lloyds, and physical damage coverage for City Sanitation trucks, fire trucks, and mobile command unit through RLI.

Item 23: Risk Management Consent Docket

Receive and approve minutes from the December 4, 2023, Risk Management meeting; approve payments of workers compensation settlements for Joshua Trent and Earnest Lawcart; and approve and ratify claims and expenditures for fiscal year 2023-2024.

Item 25: Economic Development Authority Consent Docket

Receive and approve the minutes of the regular Moore Economic Development Authority meeting held November 20, 2023.

Item 27A: Executive Session

Discuss, consider, and if deemed appropriate, take possible action in the pending litigation style Jeff Cloud P pllc versus the city of Moore, case number CJ 2023-1481, and authorization for legal counsel and staff to take action as necessary.

Item 27B: Executive Session

Discuss and consider the acquisition of property known as Donna Razor Cuts located at 209 Southeast 4th related to the construction and maintenance of the Southeast Fourth Street railroad underpass project and authorize staff to proceed as directed.