Meeting Summary
The City Council approved numerous contracts, including auditing services, two new playground installations, and a renewal for city property mowing. A comprehensive update was provided on the city's disaster recovery efforts, detailing the allocation of CDBG funds for infrastructure, housing, and resilience projects. The Council also authorized the negotiation of a lease for a new monopole tower and the removal of the existing water tower, alongside approving new janitorial positions for city facilities.
Key Decisions & Votes
Consent Docket (Minutes, EMPG Grant, Claims)
01:40Approved minutes from January 20, 2015, an agreement for Emergency Management Performance Grant funds of $25,000, and ratified claims and expenditures for FY 2014-2015 totaling $3,082,930.80.
Contract for Finance Department and Special Projects
21:00Approved a contract with Crawford and Associates to assist the finance department with large projects like software conversion and HUD grant requirements.
Auditing Services Contract
23:30Approved a contract with Dillon and Associates for auditing services for the fiscal year ending June 30, 2015, for $72,000, noting an increase due to HUD grant work and city growth.
Cottonwood Park Playground Installation
26:00Awarded RFP #1415-004 to Play Well for the purchase and installation of a construction-themed playground at Cottonwood Park for $50,000, funded by parks quarter sales tax.
Greenbrier Park Playground Installation
28:00Awarded RFP #1415-006 to Game Time for the purchase and installation of a dinosaur-themed playground at Greenbrier Park for $70,000, funded by parks quarter sales tax.
Mowing Services Contract Renewal
30:00Approved the one-year renewal of a contract with U.S. Lawns of Oklahoma City South for mowing selected city properties, with no additional budgetary impact.
Lot Split Application by Ken Davis
32:00Approved a lot split application by Ken Davis for three lots on seven acres, zoned A2 suburban agriculture, north of SE 34th Street and east of Sunny Lane.
Final Plat of Plaza Terrace Section 2
34:00Approved the final plat for Plaza Terrace Section 2, a redevelopment project creating 89 units of duplexes, triplexes, and fiveplexes, increasing home ownership options in the tornado recovery area.
Traffic Signal Controllers Agreement
39:00Approved an agreement with Signal Systems Management Incorporated to install and monitor Trafficware ATMS controllers on SW 19th Street to improve traffic flow and coordination.
Janitorial Services Staffing and Contract Termination
45:00Authorized two full-time and one part-time position for in-house janitorial services at the Community Center, Library, and Senior Center, and terminated the cleaning contract with Oklahoma Building Services.
Pyrotechnic Production Contract Renewal
47:00Approved the renewal of a contract with Extreme Pyrotechnics for a pyrotechnic production in the amount of $45,000, an increase from the previous year for more shells.
Monopole Tower Lease and Water Tower Removal
50:00Authorized staff to negotiate a lease with Branch Communications LLC to erect a 150-foot monopole tower at 400 Moore Telephone Road and to remove the existing, disused water tower at the same location.
Moore Public Works Authority Consent Docket
55:00Received and approved minutes from January 20, 2015, and approved and ratified claims and expenditures for 2014-2015 totaling $699,363.80.
Moore Risk Management Meeting Consent Docket
56:30Accepted minutes from January 2015 and approved and ratified claims and expenditures for FY 2014-2015 totaling $206,021.66.
Financial Matters
Emergency Management Performance Grant Program Funds
Funds for the 2015 EMPG program.
Claims and Expenditures for FY 2014-2015 (City Council)
Approved and ratified claims and expenditures for the fiscal year.
Community Development Block Grant Disaster Relief (First Allocation)
First allocation of disaster recovery funds received December 16, 2013.
Community Development Block Grant Disaster Relief (Second Allocation)
Second allocation of disaster recovery funds received June 3, 2014.
National Disaster Resilience Competition Grant Program
Total amount available for the competitive grant program across the United States.
First Drawdown of Disaster Recovery Funds
First reimbursement request completed in January for disaster recovery funds.
Auditing Services for FY 2015
Contract fee for Dillon and Associates for annual auditing services, increased due to HUD grant work.
Cottonwood Park Playground Installation
Cost for the purchase and installation of new playground equipment at Cottonwood Park.
Greenbrier Park Playground Installation
Cost for the purchase and installation of new playground equipment at Greenbrier Park.
Pyrotechnic Production Contract Renewal
Cost for the annual pyrotechnic show, an increase of $5,000 from the previous year.
Water Tower Repainting Estimate
Estimated cost to repaint the existing water tower.
Water Tower Removal Estimate
Estimated cost to remove the existing water tower.
Claims and Expenditures for FY 2014-2015 (MPWA)
Approved and ratified claims and expenditures for the Moore Public Works Authority.
Claims and Expenditures for FY 2014-2015 (MRM)
Approved and ratified claims and expenditures for the Moore Risk Management meeting.
Public Comments
No citizens signed up or spoke during the Citizens Forum for items not on the agenda.
Coming Up
Deadlines
- Visual preference survey for Infrastructure Recovery and Implementation Plan (IRIP): February 23rd
- IRIP plan completion: March
- Review appraisal for SW 17th and Janeway redevelopment project: within 30 days
- Request for Proposals for master planning SW 17th and Janeway area: within 45-60 days
- All CDBG-DR funds must be spent (encumbered) by September 2019
Watch For
- Full presentation on the Infrastructure Recovery and Implementation Plan (IRIP)
- Advertising for the housing rehabilitation program
- Possible transition to down payment assistance for vacant tornado lots
- Increased activity on the SW 17th and Janeway redevelopment project
- Start of infrastructure projects in low-to-moderate income areas (west of Telephone Road, Plaza Towers elementary area): mid-February
- Continued progress on the Central Park project, including the aquatic center
Announcements
- Construction at 19th and Broadway is progressing smoothly, with appreciation for the public's patience.
- The Central Park project, including the building and aquatic center, is on schedule.
- Warren Theaters was the number one theater in the United States for the movie 'American Sniper' over the weekend.
- The first drawdown request for disaster recovery funds has been processed, and reimbursement is expected soon.
- Boy Scouts were in attendance at the meeting.
Agenda Summary
Item 1: Call to Order, Roll Call, Pledge of Allegiance
Standard opening procedures for the meeting.
Item 2: Consent Docket
Approval of minutes from January 20, 2015, an agreement for EMPG program funds, and ratification of claims and expenditures.
Item 3: Presentation on CDBG Disaster Relief Funds and NDRC Grant Program
Staff presentation on the status of disaster recovery funds, planning projects, housing initiatives, and the competitive National Disaster Resilience Competition grant.
Item 4: Contract for Crawford and Associates for Finance Department and Special Projects
Consideration of a contract with a CPA firm to assist the finance department with software conversion and HUD grant requirements.
Item 5: Contract with Dillon and Associates for Auditing Services
Consideration of approval for auditing services for the fiscal year ended June 30, 2015.
Item 6: Award RFP #1415-004 for Cottonwood Park Playground
Consideration of awarding a contract to Play Well for the purchase and installation of playground equipment at Cottonwood Park.
Item 7: Award RFP #1415-006 for Greenbrier Park Playground
Consideration of awarding a contract to Game Time for the purchase and installation of playground equipment at Greenbrier Park.
Item 8: Renewal of Contract with U.S. Lawns of Oklahoma City South
Consideration of renewing the contract for mowing services of selected city property.
Item 9: Approval of Lot Split by Ken Davis
Consideration of a lot split application for three lots on seven acres north of SE 34th Street and east of Sunny Lane.
Item 10: Final Plat of Plaza Terrace Section 2
Consideration of the final plat for a redevelopment project consisting of duplexes, triplexes, and fiveplexes.
Item 11: Agreement with Signal Systems Management Incorporated
Consideration of an agreement to install and monitor trafficware ATMS controllers on traffic signals along SW 19th Street.
Item 12: Authorize Janitorial Positions and Terminate Cleaning Contract
Consideration of authorizing two full-time and one part-time position for in-house janitorial services and terminating an existing cleaning contract.
Item 13: Renewal of Contract for Pyrotechnic Production
Consideration of renewing a contract with Extreme Pyrotechnics for the annual pyrotechnic show.
Item 14: Negotiate Lease for Monopole Tower and Remove Water Tower
Discussion and consideration of authorizing staff to negotiate a lease for a new monopole tower and remove the existing water tower at 400 Moore Telephone Road.
Item 15: Moore Public Works Authority Meeting Consent Docket
Approval of minutes and ratification of claims and expenditures for the Moore Public Works Authority.
Item 16: Moore Risk Management Meeting Consent Docket
Acceptance of minutes and approval of claims and expenditures for the Moore Risk Management meeting.
Item 17: New Business
Citizens Forum, items from City Council/Trustees, and items from the City Manager/Trust Manager.