Meeting Summary
The City Council approved several key measures, including the programming of the Bryan Avenue widening project for federal funding, the annual performance report for community development block grants, and an additional holiday for employees on December 23rd. The Council also adopted an updated 911 resolution and approved various contracts for community services and insurance policies across its associated authorities.
Key Decisions & Votes
Consent Docket (City Council)
02:00Approved minutes, various contracts for CDBG funds, a $50 Christmas stipend for employees, and ratified claims and expenditures for FY 2016-2017 totaling $5,240,327.10.
Bryan Avenue Widening Project
04:50Approved Resolution 87116 to program the widening of Bryan Avenue between NE 12th Street and SE 4th Street, including a multi-use trail and drainage improvements, for federal funding.
911 Resolution Update
06:00Adopted Resolution 871716, updating the assignment of 911 to conform to a recent statutory change.
FY 2015-2016 Consolidated Annual Performance Evaluation Report (CAPER)
07:40Approved the CAPER report for the Community Development Block Grant entitlement program, detailing activities and expenditures, including $50,000 unspent funds moved to a sewer project.
Additional Christmas Holiday for Employees
10:00Approved giving employees an additional holiday for Christmas Eve on Friday, December 23rd.
Consent Docket (Public Works Authority)
11:10Approved minutes, a $50 Christmas stipend for employees, and ratified claims and expenditures for FY 2016-2017 totaling $1,023,092.24 for the Public Works Authority.
Excess Public Officials and Employment Practices Liability Policy (PWA)
12:20Approved the excess public officials and employment practices liability policy with Western World Insurance Company for $27,700.
Excess Health Insurance Policy (PWA)
13:50Approved the city's excess health insurance policy for calendar year 2017, recommending option five with US Fire Insurance Company.
Consent Docket (Risk Management)
14:50Accepted minutes and approved claims and expenditures for FY 2016-2017 totaling $195,004.54 for the Risk Management meeting.
Financial Matters
Claims and Expenditures (City Council)
Approved and ratified claims and expenditures for FY 2016-2017.
Bryan Avenue Widening Project Estimated Cost
Estimated total cost for the Bryan Avenue widening project, including drainage improvements.
City Match for Bryan Avenue Project
Approximate city match (20%) for the Bryan Avenue widening project, with 80% federal funding.
Unspent CDBG Funds
Unspent Community Development Block Grant funds from the past program year, moved to a sewer project.
Christmas Stipend for Employees
Approved issuance of a Christmas stipend to employees per council resolution.
Claims and Expenditures (Public Works Authority)
Approved and ratified claims and expenditures for FY 2016-2017 for the Public Works Authority.
Excess Public Officials and Employment Practices Liability Policy
Cost for the excess public officials and employment practices liability policy with Western World Insurance Company.
Claims and Expenditures (Risk Management)
Approved and ratified claims and expenditures for FY 2016-2017 for the Risk Management meeting.
Coming Up
Deadlines
- Budget analysis for the year in March (for setting the holiday calendar)
Watch For
- Bryan Avenue widening project anticipated for federal funding approval in 2019-2020
Announcements
- Recognition of the city's Christmas tree display.
- Recognition of Stevie D's retirement party.
- New City Manager, Chris, expressed appreciation for the opportunity to serve and commitment to continuing the city's momentum.
Agenda Summary
Item 2: Consent Docket
Approved minutes of the regular City Council meeting, various contracts for CDBG funds, a Christmas stipend for employees, and ratified claims and expenditures.
Item 3: Resolution 87116
Consider approval of resolution programming the widening of Bryan Avenue between NE 12th Street and SE 4th Street.
Item 4: Resolution 871716
Consider adoption of resolution assigning 911 to 911.
Item 5: FY 2015-2016 Consolidated Annual Performance Evaluation Report (CAPER)
Discuss and consider approval of the CAPER and adopt resolution submitting said report to HUD.
Item 6: Additional Holiday for Christmas Eve
Discuss and consider giving employees an additional holiday for Christmas Eve on either Friday, December 23rd or Tuesday, December 27th.
Item 7 (PWA): Consent Docket
Receive and approve minutes of the regular Moore Public Works Authority meeting, approve a Christmas stipend for employees, and approve and ratify claims and expenditures.
Item 8 (PWA): Excess Public Officials and Employment Practices Liability Policy
Consider approval for excess public officials and employment practices liability policy with Western World Insurance Company.
Item 9 (PWA): Excess Health Insurance Policy
Receive a recommendation from Gallagher Benefit Services and approve the city's excess health insurance policy for calendar year 2017.
Item 10 (Risk Mgmt): Consent Docket
Accept the minutes of the regular Moore Risk Management meeting and approve and ratify claims and expenditures.
Item 11A: Citizens Forum
Citizens forum for items not on the agenda.
Item 11B: Items from the City Council/Trustees
Council members shared comments and recognitions.
Item 11C: Items from the City Manager/Trust Manager
The new City Manager provided a brief report and expressed appreciation.
Item 12: Adjournment
Meeting adjournment.