July 28, 2020 City Council Meeting

Approved minutes, board reappointments, inter-agency agreements, easements, public improvements, a new job description, and ratified claims and expenditures.

Approved a revocable permit for Steve Chandler to place an accessory building eight feet into a 30-foot utility easement at 809 NE 21st Street, with utility companies' consent.

Authorized the budgeted purchase of five Ford Police Interceptor Utility vehicles from Bob Moore Ford for $187,880 for routine fleet maintenance.

Authorized the budgeted purchase of one Ford Police Interceptor Utility vehicle for $37,756, with 65% of the cost to be reimbursed by Moore Public Schools for the School Resource Officer program.

Adopted Resolution Number 96720, approving the 2020-2024 Five-Year Consolidated Plan and the 2020-2021 Program Year Action Plan for the Community Development Block Grant Program.

Approved a professional services contract with Dot Main Graphic Design Incorporated for city website development and maintenance, waiving competitive bidding.

Approved a professional services contract with Trifecta Communications for monthly video production, waiving competitive bidding.

Approved the renewal of an agreement with Signal System Management Incorporated for $17,520 to maintain and monitor traffic signals.

Accepted a quote from Superior Fence for $36,640 for the budgeted installation of gates and ornamental fencing around Fire Station Number Two's parking lot.

Councilman Mark Hamm was nominated and elected as Vice Mayor.

Approved minutes and ratified claims and expenditures for the Moore Public Works Authority.

Awarded Bid Number 2000-02 to Ridge Port Manufacturing for $160,530 for one high compaction 32 cubic yard automated side loader packer body.

Adam Webb was nominated and elected as Vice Chair of the Moore Public Works Authority Trust.

Melissa Hunt was nominated and elected as Secretary of the Moore Public Works Authority Trust.

Approved minutes and ratified claims and expenditures for the Moore Risk Management meeting.

Approved an FY 2019-2020 budget supplement to budget additional funds and related expenses for Risk Management to support healthcare claims.

Jason Blair was nominated and elected as Vice Chair of Moore Risk Management.

Danielle McKenzie was nominated and elected as Secretary of the Moore Risk Management Board.

Approved minutes for the Moore Economic Development Authority meeting.

A Chair for the Moore Economic Development Authority was elected.

Councilman Jason Blair was nominated and elected as Vice Chair of the Moore Economic Development Authority.

Adam Webb was nominated and elected as Secretary of the Moore Economic Development Authority.

Claims and Expenditures (City Council)

Ratification of claims and expenditures for FY 2019-2020 and FY 2020-2021.

Eastern Avenue Street Project

Estimated construction costs for Phase 1 improvements are $3.9 million, with a recommendation to seek 80% federal/state funding for a portion. Phase 2 improvements are estimated at $2.1 million, with additional intersection improvements adding $1-1.5 million.

Proposed Composting Facility

Estimated startup costs are $323,000, estimated operating costs are $55,809, for a total first-year cost of $520,509. Potential savings could reduce the net cost to $415,528.

Five Ford Police Interceptor Utility vehicles

Budgeted purchase of five police vehicles for fleet maintenance.

One Ford Police Interceptor Utility vehicle

Budgeted purchase of one police vehicle for the School Resource Officer program, with 65% reimbursement from Moore Public Schools.

Community Development Block Grant (CDBG) Program Allocation

Full allocation for the 2020-2021 program year, with proposed budget for administration, various public service agencies, and the Kelly Creek sewer line project.

Agreement renewal with Signal System Management Incorporated

Annual cost to maintain communications and monitor traffic signals.

Fire Station Number Two gates and ornamental fencing

Budgeted installation cost for security fencing.

Claims and Expenditures (Moore Public Works Authority)

Ratification of claims and expenditures for FY 2019-2020 and FY 2020-2021.

High compaction 32 cubic yard automated side loader packer body

Awarded bid for a packer body for a route truck.

Claims and Expenditures (Moore Risk Management)

Ratification of claims and expenditures for FY 2019-2020.

FY 2019-2020 budget supplement for Risk Management

Budget amendment to account for additional revenue to support healthcare claims.

Consent Docket Items A-I

Includes approval of previous meeting minutes, reappointment to the Parks Board, memorandum agreement with OWRB/USGS, acceptance of various easements, acceptance of public improvements for Edgewater Edition, approval of Public Affairs Director job description, and ratification of claims and expenditures for FY 2019-2020 and FY 2020-2021.

Item 3: Presentation from Garver Engineering regarding the Eastern Avenue Street Project

Presentation on the proposed reconstruction and improvements for Eastern Avenue from NE 12th Street to SE 19th Street, including capacity, pedestrian infrastructure, drainage, and streetscaping. The project is planned in two phases, with funding strategies discussed.

Item 4: Presentation from Parks and Recreation Department regarding proposed composting facility

Presentation on a program to allow citizens to turn in yard waste for composting, aiming to reduce landfill waste and provide free compost. Discussed potential locations, equipment, staffing, and cost estimates.

Item 5: Discuss a requirement to make mask wearing mandatory for restaurant and/or employees

Discussion regarding the potential mandate for restaurant employees to wear masks. It was noted that most establishments are already complying voluntarily.

Item 6: Consider approval of a revocable permit at 809 Northeast 21st Street for an accessory building located within a 30-foot utility easement

Request by Steve Chandler to place a shed approximately eight feet into a utility easement. Utility providers (AT&T, OG&E, City Sewer) approved the encroachment, with the understanding the homeowner would remove the structure if city access is needed.

Item 7: Consider authorizing the budget purchase of five Ford Police Interceptor Utility vehicles

Purchase of five police vehicles from Bob Moore Ford using a state contract for $187,880, as part of routine fleet maintenance to replace older vehicles.

Item 8: Consider authorizing the budget purchase of one Ford Police Interceptor Utility vehicle

Purchase of one police vehicle from Bob Moore Ford using a state contract for $37,756, with 65% of the cost reimbursed by Moore Public Schools for the School Resource Officer program.

Item 9: Consider Resolution Number 96720 adopting the 2020-2024 Five-Year Consolidated Plan including the 2020-2021 Program Year Action Plan for the Community Development Block Grant Program

Adoption of the plan, a requirement for federal funding, based on citizen and agency input. Priorities include improving non-profit and city facilities, providing community services, and addressing fair housing impediments. The plan allocates $340,784 for various programs and the Kelly Creek sewer line.

Item 10: Consider approval of a professional services contract with Dot Main Graphic Design Incorporated for website development and maintenance

Approval of a contract with Dot Main Graphic Design, waiving competitive bidding, to manage and host the city's website, consolidating services previously used for the Parks Department.

Item 11: Consider approval of a professional services contract with Trifecta Communications for the monthly video production

Approval of a contract with Trifecta Communications, waiving competitive bidding, to formalize the ongoing relationship for monthly video production services.

Item 12: Consider renewal of agreement with Signal System Management Incorporated

Renewal of an agreement for $17,520 to maintain communications and monitor traffic signals and operations at various intersections, particularly along the 19th Street corridor.

Item 13: Consider acceptance of a quote from Superior Fence

Acceptance of a quote for $36,640 from Superior Fence for the budgeted installation of gates and ornamental fencing around the parking lot of Fire Station Number Two for security.

Item 14: Consider, if deemed appropriate, accept nominations and elect a Vice Mayor

Election of a Vice Mayor for the City Council.

Item 15: Moore Public Works Authority Consent Docket Items A-B

Includes approval of previous meeting minutes and ratification of claims and expenditures for FY 2019-2020 and FY 2020-2021.

Item 16: Consider awarding Bid Number 2000-02 purchase of one high compaction 32 cubic yard automated side loader packer body

Awarding of a bid to Ridge Port Manufacturing for $160,530 for a packer body to be used on a route truck.

Item 17: Consider, if deemed appropriate, accept nominations and elect a Vice Chair of the Trust (MPWA)

Election of a Vice Chair for the Moore Public Works Authority.

Item 18: Consider, if deemed appropriate, accept nominations and elect a Secretary of the Trust (MPWA)

Election of a Secretary for the Moore Public Works Authority.

Item 19: Moore Risk Management Consent Docket Items A-B

Includes approval of previous meeting minutes and ratification of claims and expenditures for FY 2019-2020.

Item 20: Consider approval of an FY 2019-2020 budget supplement to budget additional funds and related expenses for Risk Management

Approval of a budget amendment to account for additional revenue received to support healthcare claims expended for the year.

Item 21: Consider, if deemed appropriate, accept nominations and elect a Vice Chair of the Moore Risk Management

Election of a Vice Chair for the Moore Risk Management Board.

Item 22: Consider, if deemed appropriate, accept nominations and elect a Secretary of the Moore Risk Management Board

Election of a Secretary for the Moore Risk Management Board.

Item 24: Moore Economic Development Authority Consent Docket Item A

Includes approval of previous meeting minutes.

Item 25: Consider, if deemed appropriate, accept nomination and elect a Chair of the Moore Economic Development Authority

Election of a Chair for the Moore Economic Development Authority.

Item 26: Consider, if deemed appropriate, accept nominations and elected Vice Chair of the Moore Economic Development Authority

Election of a Vice Chair for the Moore Economic Development Authority.

Item 27: Consider, if deemed appropriate, accept nomination and elect the Secretary of the Authority (MEDA)

Election of a Secretary for the Moore Economic Development Authority.

Item 28a: Citizen's Forum for items not on the agenda

Public comments regarding a commercial auto repair business operating in a residential neighborhood, raising concerns about traffic, safety, and environmental impact.