April 6, 2021 City Council Meeting

The Mayor proclaimed April 2021 as World Autism Awareness Month in the City of Moore, recognizing the impact of autism and the need for support and resources.

The consent docket, including approval of minutes, acceptance of easements, revised job descriptions, and ratification of claims and expenditures, was approved.

Rezoning from C5 Automotive to I-1 Light Industrial District was approved for a property south of NE 27th and east of Pole Road, to increase leasing opportunities for an existing building.

The final plat for 58 single-family lots on 19.72 acres, located north of NE 27th Street and east of Eastern Avenue, was approved as the last phase of the Waters addition.

The preliminary plat for 239 single-family lots on 70 acres, north of SE 19th Street and west of Sunny Lane Road, was approved despite previous planning commission concerns about open space.

Rezoning from A1 Rural Agricultural to R1 Single Family Dwelling District was approved for a site south of NE 27th Street and west of Bryant Avenue, for a 47-lot gated residential development.

The preliminary plat for Madison Gardens, a companion item to the rezoning, was approved with the understanding that minor issues would be addressed before final plat approval.

A contract with Park Hill Inc. for $200,000 was approved to update the city's stormwater network map on the GIS, including pipe size and direction, as required by the stormwater management plan.

A proposal for $113,836.04 with Spark Natural Gas was approved to temporarily move the compressed natural gas fueling equipment during public works facility upgrades, proving more cost-effective than alternatives.

Amendment #2 for $78,814.75 with Poe & Associates was approved for an environmental study required by ODOT and Federal Highway Administration for the SE 4th Street BNSF railroad underpass project.

Amendment #1 for $17,500 with TAP Architecture was approved for revisions to the public works facility renovation agreement, incorporating overhead crane facilities and storage areas.

A contract with ARC Pyrotechnics for $49,500 was approved for the city's annual Fourth of July fireworks show at Buck Thomas Park, chosen as the best value among three vendors.

The budgeted purchase of three Z960M Z-Track Tractors for $33,086.13 total from P&K Equipment was approved to replace outdated equipment for the Parks and Recreation Department.

A contract with Crawford & Associates for an estimated $50,000 was approved for the preparation of the city's annual financial statements for FY2021 and special financial projects.

A contract with Dillon & Associates for an estimated $56,500 was approved for auditing services for FY2021, including filing state financial surveys and preparing sinking fund reports.

The purchase of a $315,000 33 KG VW Broom Bear mechanical sweeper from J&R Equipment LLC, using CARES Act funds, was approved to replace an unreliable existing sweeper.

The sole-source purchase of a $134,350 replacement logic controller system from Collier Power Systems, using CARES Act funds, was approved for the public safety building generators due to outdated software and parts.

The MPWA consent docket, including approval of minutes and ratification of claims and expenditures, was approved.

Bid #2021009 was awarded to Matthew's Trenching for $429,480 for sanitary sewer relocations for the Little River Bridge replacement on State Highway 37, with 99.2% reimbursement from the state.

The MRMA consent docket, including approval of minutes and ratification of claims and expenditures, was approved.

City Council Claims and Expenditures (FY 2020-2021)

Approved and ratified claims and expenditures for the fiscal year.

GIS Updates for Stormwater Network

Contract with Park Hill Inc. for updating the city's stormwater network map on the GIS.

Temporary Relocation of CNG Fueling Equipment

Proposal with Spark Natural Gas for temporary relocation during public works facility upgrades.

SE 4th Street BNSF Railroad Underpass Environmental Study Amendment

Amendment #2 to the final plan agreement with Poe & Associates for environmental study preparation.

Public Works Facility Renovation Agreement Amendment

Amendment #1 with TAP Architecture for revisions to construction plans.

Annual Fourth of July Fireworks Show

Contract with ARC Pyrotechnics for the annual fireworks display.

Purchase of Z-Track Tractors

Purchase of three Z960M Z-Track Tractors for Parks and Recreation.

Annual Financial Statements Preparation

Contract with Crawford & Associates for fiscal year 2021 financial statement preparation.

Auditing Services

Contract with Dillon & Associates for fiscal year 2021 auditing services.

Purchase of Mechanical Street Sweeper

Purchase of a 33 KG VW Broom Bear mechanical sweeper using CARES Act funds.

Replacement of Logic Controller System for Public Safety Building Generators

Sole-source purchase from Collier Power Systems using CARES Act funds.

Moore Public Works Authority Claims and Expenditures (FY 2020-2021)

Approved and ratified claims and expenditures for the fiscal year.

Sanitary Sewer Relocations for Little River Bridge Replacement

Awarded bid to Matthew's Trenching; 99.2% reimbursed by the state.

Moore Risk Management Authority Claims and Expenditures (FY 2020-2021)

Approved and ratified claims and expenditures for the fiscal year.

Item C

Proclamation proclaiming April 2021 as World Autism Awareness Month in the City of Moore.

Item 2

Consent Docket, including approval of minutes, easements, job descriptions, and claims.

Item 3

Consider rezoning application RZ-1006 from C5 Automotive to I-1 Light Industrial District for property south of NE 27th and east of Pole Road.

Item 4

Consider the final plat of the Waterspace Five, located north of NE 27th Street and east of Eastern Avenue.

Item 5

Consider the preliminary plat of Cypress Creek, located north of SE 19th Street and west of Sunny Lane Road.

Item 6

Consider rezoning application RZ-1005 from A1 Rural Agricultural District to R1 Single Family Dwelling District for property south of NE 27th Street and west of Bryant Avenue.

Item 7

Consider the preliminary plat of Madison Gardens, located south of NE 27th Street and west of Bryant Avenue.

Item 8

Consider approval of a contract with Park Hill Incorporated for GIS updates in the city stormwater network.

Item 9

Consider approval of a services and materials proposal with Spark Natural Gas to temporarily move CNG fueling equipment.

Item 10

Consider approval of amendment number two to the Southeast Fourth Street BNSF Railroad Underpass Final Plan Agreement with Poe & Associates.

Item 11

Consider approval of amendment number one to the Public Works Facility Renovation Agreement with TAP Architecture.

Item 12

Consider approval of a contract with ARC Pyrotechnics for the city's annual Fourth of July fireworks show.

Item 13

Consider authorizing the budgeted purchase of three Z960M Z-Track Tractors from P&K Equipment.

Item 14

Consider approval of a contract with Crawford & Associates for preparation of the city's annual financial statements.

Item 15

Consider approval of a contract with Dillon & Associates for auditing services for the fiscal year ending June 30, 2021.

Item 16

Consider authorizing the purchase of a 33 KG VW Broom Bear mechanical sweeper from J&R Equipment LLC using CARES Act funds.

Item 17

Consider authorizing the purchase of a replacement logic controller system from Collier Power Systems for public safety building generators using CARES Act funds.

Item 18

Moore Public Works Authority Consent Docket, including approval of minutes and claims.

Item 19

Consider awarding bid number 2021009 for construction of sanitary sewer relocations for the Little River Bridge replacement to Matthew's Trenching.

Item 20

Moore Risk Management Meeting Consent Docket, including approval of minutes and claims.

Item 21A

Citizens Forum for items not on the agenda.

Item 21B

Items from City Council and Trustees.

Item 21C

Items from the City Trust Manager, including an update on home-based businesses.

Item 22

Adjournment of the meeting.