October 5, 2021 City Council Meeting

Approved minutes from previous meetings, membership renewal for Oklahoma Municipal League, a drainage easement donation, and claims and expenditures totaling $3,438,622.28.

Initially postponed due to technical difficulties with the remote presenter.

Authorized the budgeted purchase of a 2022 Ford Explorer 4WD XLT for the Animal Control Department for $36,722.

Reconsidered and approved an amendment to a previous purchase, increasing the amount for a budget replacement server and hard drive enclosures from $36,695 to $38,697.

Approved a $21,000 quote from IA Pro Blue Teams for software to improve documentation of internal investigations, complaints, use of force, pursuits, and accidents.

Approved a new job description for a Digital Evidence and Media Specialist in the Police Department, assigned to pay grade 108.

Approved a new job description for a Crime Analyst in the Police Department, assigned to pay grade 109.

Amended city code regarding hand signals and obedience to traffic control devices for bicycles, aligning with upcoming state law changes.

Amended city code to define recyclables and allow private companies to contract with residents for front-of-home recyclable pickup.

Amended city code to remove outdoor storage as an incidental use and change automotive-related uses (car washes, gas stations, drive-ins) from 'permitted by right' to 'permitted on review' in C3 districts.

Received and approved annual updates to the city's Emergency Operations Plan, including a refresh of the health and medical annex.

A request to authorize staff to solicit bids for the Station Recreation and Aquatic Center annual janitorial services contract was tabled for a future meeting.

Accepted a proposal from Pinnacle Consulting Management Group for $3,600 per parcel to provide right-of-way acquisition services for the Eastern Avenue project (SE 4th St to SE 19th St).

Received a report from Select Actuarial Services and accepted the annual actuarial report for the fiscal year ended June 30, 2021, after initial technical issues were resolved.

Approved minutes from the previous meeting and ratified claims and expenditures for FY 2021-2022 totaling $763,383.70.

Accepted minutes from the previous meeting and ratified claims and expenditures for FY 2021-2022 totaling $1,146,416.28, with $802,174.87 funded by stop-loss reimbursement.

Approved a settlement offer for parcel number 9.1 for property acquisition related to the SE 4th Street railroad underpass project, as discussed in executive session.

Oklahoma Municipal League Membership Renewal

Approved membership renewal for management services.

City Council Claims and Expenditures (FY 2021-2022)

Approved and ratified claims and expenditures.

2022 Ford Explorer for Animal Control

Budgeted purchase of a staff vehicle for the Animal Control Department.

Budget Replacement Server and Hard Drive Enclosures

Amended purchase amount for body camera video storage.

IA Pro Blue Teams Software

Software for the Police Department to improve internal investigations and compliance.

Annual Actuarial Report (FY ended June 30, 2021)

Report estimated outstanding losses for all claims through June 30, 2021, at just under $2.3 million. Total estimated cost for claims in the current fiscal year (July 1, 2021 - 2022) is $6,823,000, with a projection of over $7 million for the following year.

Eastern Avenue Project Right-of-Way Acquisition Services

Proposal from Pinnacle Consulting Management Group for right-of-way acquisition services for the Eastern Avenue project, anticipating approximately 8 parcels.

Moore Public Works Authority Claims and Expenditures (FY 2021-2022)

Approved and ratified claims and expenditures.

Moore Risk Management Meeting Claims and Expenditures (FY 2021-2022)

Approved and ratified claims and expenditures, with $802,174.87 of total health claims to be funded by stop-loss reimbursement.

Item 2: Consent Docket

Approve minutes of the regular city council meeting held September 20, 2021; receive minutes of the regular parks board meeting held August 3, 2021; approve membership renewal to the Oklahoma Municipal League; accept donation on a permanent drainage easement from Gary Paul Mayfield; approve and ratify claims and expenditures for FY 2021-2022.

Item 3: Receive Annual Actuarial Report

Receive a report from Select Actuarial Services and accept the annual actuarial report for fiscal year ended June 30, 2021.

Item 4: Authorize Purchase of Animal Control Staff Vehicle

Consider authorizing the budgeted purchase of a 2022 Ford Explorer four-wheel drive XLT as a staff vehicle for the animal control department from Bill Nye Ford in the amount of $36,722.

Item 5: Reconsider Server and Hard Drive Enclosures Purchase

Reconsider action previously taken by the city council on September 20, 2021, for approval of a budget replacement server and additional hard drive enclosures for body camera video storage, by amending the amount of the purchase from $36,695 to $38,697.

Item 6: Approve Police Department Software Quote

Consider approval of a quote from IA Pro Blue Teams in the amount of $21,000 for budgeted software for the police department to improve documentation of internal investigations, centralize and streamline the trafficking of complaints, use of force, pursuits, and accidents, as well as to aid in compliance with state and national accreditation standards.

Item 7: Approve Digital Evidence and Media Specialist Job Description

Consider approval of a new job description for a digital evidence and media specialist in the police department's criminal investigation division as approved in the FY 2122 budget and assign it to a pay grade of 108 at the city's salary table with an effective date of October 4, 2021.

Item 8: Approve Crime Analyst Job Description

Consider approval of the new job description for a crime analyst in the police department's criminal investigations division as approved in FY 2122 budget and assigned to it a pay grade of 109 of the city's salary table with an effective date of October 4, 2021.

Item 9: Approve Ordinance 98821 (Traffic and Vehicles)

Consider approval of ordinance number 98821 amending part 15 traffic and vehicles chapter 9 turning movements section 15-907 method of giving hand signals in chapter 16 bicycles section 15-1603 obedience to traffic control devices providing for severability and providing for repealer.

Item 10: Approve Ordinance 98921 (Utilities - Garbage and Refuge Collection)

Consider approval of ordinance number 98921 amending part 17 utilities chapter 2 garbage and refuge collection and section 17-201 definitions in section 17-207 contracting with private services providing for severability and providing for a repealer.

Item 11: Approve Ordinance 99021 (Zoning - C3 General Commercial District)

Consider approval of ordinance number 99021 amending part 12 chapter three article b division 12 section 12-321 through 12-323 of the Moore City Code by removing the outdoor storage as an incidental use removing the automotive and equipment light eating establishments drive-ins gasoline sales light use units classification from being permitted by right and adding the the same use unit classifications as permitted on review under c3 general commercial district providing for severability and providing for repealer.

Item 12: Receive and Approve Updates to Emergency Operations Plan

Receive and approve updates to the city's emergency operations plan.

Item 13: Authorize Staff to Solicit Bids for Janitorial Services Contract

Consider authorizing staff to solicit bids for the Station Recreation and Aquatic Center annual janitorial services contract.

Item 14: Consider Acceptance of Proposal for Eastern Avenue Project Right-of-Way

Consider acceptance of a proposal in the amount of $3600 per parcel from Pinnacle Consulting Management Group to provide right-of-way acquisition services for the Eastern Avenue project with southeast 4th street to southeast 19th street.

Item 15: Moore Public Works Authority Consent Docket

Receive and approve the minutes of the regular Moore Public Works Authority meeting held September 20, 2021; approve and ratify claims and expenditures for FY 2021-2022.

Item 16: Moore Risk Management Meeting Consent Docket

Accept the minutes of the regular Moore Risk Management meeting held September 20, 2021; approve and ratify claims and expenditures for FY 2021-2022.

Item 17: Citizens Forum

Opportunity for citizens to speak on items not on the agenda, and for council/city manager to provide updates.

Item 18: Executive Session

Discuss and consider a settlement offer for parcel number 9.1 for property acquisition related to the construction and maintenance of the southeast 4th street railroad underpass project.

Item 19: Adjournment

Adjournment of the meeting.