July 25, 2023 City Council Meeting

TL;DR

The City Council approved a contract amendment with FlintCo LLC for Phase One of the City Center complex, totaling nearly $7 million. This phase includes the demolition of existing structures and covers initial project requirements, marking the official start of construction for the new City Hall, Municipal Court, and parking garage. Public concerns were raised regarding accessibility and parking for the new complex, particularly for elderly residents and those with young children.

Key Decisions & Votes

City Center Complex Phase One Contract Amendment

Not specified

The City Council approved a contract amendment with FlintCo LLC for $6,992,588 to proceed with Phase One of the City Center complex. This phase includes demolition of the Downtown Community Center and Planning and Public Works building, general conditions, project requirements, insurance, performance bonds, and contractor contingency.

Approved

Financial Matters

Contract Amendment with FlintCo LLC for City Center Complex Phase One

First guaranteed maximum priced contract amendment for the City Center complex, covering demolition, construction manager fee, general conditions, project requirements, insurance, performance bonds, and contractor contingency.

$6,992,588

Demolition of Downtown Community Center and Planning and Public Works building

Cost for the actual demolition work in Phase One.

$189,000

Construction Manager Fee (FlintCo)

Proportionate share of FlintCo's 3.95% fee for overseeing this portion of the project.

$352,000

General Conditions and Project Requirements

FlintCo's overhead for the entirety of the project, including personnel, field office, permits, fencing, site safety, and cleanup.

$3,470,000

Insurance and Performance Bonds

Required for the construction project, covering risk for the entirety of the project.

$1,700,000

Contractor Contingency

Recommended amount to cover any unexpected costs, requiring city approval for expenditure.

$1,270,000

Public Comments

1 citizen spoke

A resident expressed concerns regarding the lack of visible parking and drop-off areas for elderly residents and mothers with strollers in the current renderings of the new City Center complex. Questions were also raised about the allocation of parking spaces for employees versus the public and the impact of road closures on Liberty Fest.

Accessibility Parking Project renderings Road closures Impact on public

Coming Up

Watch For

Construction fencing installation and road closures (July 25th)
Actual demolition of the Downtown Community Center and Planning and Public Works building (week of August 7th)
Remaining three bid packages for the City Center complex to come before City Council (September - December)
Project completion of the City Center complex (April 2025)

Announcements

City staff visited downtown businesses to discuss the project and provided contact information for Bill Begley, Public Information Officer.
FlintCo met with the principal at Russell Dougherty Elementary to discuss safe pickup routes during road closures.
The downtown waterline project is nearing completion, with most work expected to be finished in the next 2-3 weeks, and one alleyway section in 5-6 weeks.
A public meeting for downtown residents will be requested to provide updates and address questions regarding the City Center project.

Agenda Summary

5b2: Contract Amendment with FlintCo LLC Construction Manager for Phase One at the City Center complex

Discussion and consideration of a contract amendment with FlintCo LLC to establish a guaranteed maximum price for demolition of existing structures (Downtown Community Center and Planning and Public Works building), general conditions, project requirements, insurance and performance bond, and contractor contingency, as outlined in Resolution Number 24-23 for $6,992,588.